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Assistant Association Manager Jobs in Tulsa, OK (NOW HIRING)

ProSource

Office Manager / Executive Assistant

Tulsa, OK · On-site

$18 - $25/hr

Paid time off Office Manager - Executive Assistant Location: Bixby, OK Job Type: Full-Time Pay: $18 ... trade association for the home technology industry, the most recent 2021 Integrated Home Market ...

US Department of the Treasury

Project Manager

Tulsa, OK · On-site

$125K/yr

LBI - ADCCI - Assistant Deputy Commissioner Compliance Integration, Data Solutions. REVIEW THE ... National Association of Credential Evaluation Services (NACES) or Association of International ...

W3Global Inc.

Project Manager

Tulsa, OK · On-site

$75K - $125K/yr

Attend industry networking events, association meetings, and trade shows. * Maintain contact with ... Provide market feedback regarding pricing, competition, and client expectations. * Assist in ...

GableGotwals

Transactional Legal Assistant

Tulsa, OK · Hybrid

... bar associations. GableGotwals has been recognized by The Oklahoman as a Top Workplace for six ... Manage attorney calendars and meeting logistics, including scheduling, travel coordination, and ...

Ascension

Occupational Therapy Assistant

Sapulpa, OK · On-site

$26.49/hr

Employee Assistance Program, counseling and peer support, spiritual care and stress management ... American Heart Association or American Red Cross accepted. * Certified Occupational Therapy ...

Williams Companies

Executive Assistant

Tulsa, OK · On-site

Manages schedules and plans travel for senior executives * Plans and coordinates events with ... Develops briefing memos for lobbying activities and trade association event participation

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Assistant Association Manager information

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Tulsa, OK?

For Assistant Association Manager jobs in Tulsa, OK, the most frequently searched job titles are:

What job categories do people searching Assistant Association Manager jobs in Tulsa, OK look for?

The top searched job categories for Assistant Association Manager jobs in Tulsa, OK are:

What cities near Tulsa, OK are hiring for Assistant Association Manager jobs?

Cities near Tulsa, OK with the most Assistant Association Manager job openings:

Assistant Association Manager jobs near you

ASSISTANT COMMUNITY MANAGER

Broken Arrow, OK • On-site

Robson Companies Inc
See more jobs at Robson Companies Incexternal

$16.75 - $20.25/hr

Full-time

Medical, PTO

Re-posted 11 days ago

Job description

The Assistant Community Manager position supports Community Managers in the overall supervision of Community Associations. The Assistant Community Manager interacts with internal and external customers including homeowners, vendors, and committee members, as well as staff within the branch office. This position helps to facilitate the operations and administration of Associations in accordance with the management agreement.

Duties include but are not limited to:

  • Assists on RPM calls/meetings as needed
  • Assists owners and vendors over the phone and via email, including follow up
  • Organizes and prepares correspondence relating to association business.
  • Prepares and assists HOA managers with monthly board packages, annual meetings, and in-house mailings.
  • Updates homeowner and association information in Appfolio and shared files.
  • Files association documents as needed.
  • Processes print jobs, scanning and faxing as general office support when needed.
  • Assist in getting bids from vendors for Associations as needed
  • Assist with various access systems for multiple Associations ie Gate Access, Club House Access, Pool Access, etc.
  • Assist the Community Manager with Architectural Review Committees with the architectural review process and/or routine inspections as necessary.
  • Other duties as assigned.


Requirements

· Knowledge of Microsoft Office products (Word, Excel, Outlook, Teams, etc.) at a proficient level.

· Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.

· Knowledge of conflict resolution techniques at a proficient level.

· Professional communication skills (phone, interpersonal, written, verbal, etc.).

· Professional customer service skills.

· Self-motivated, proactive, detail-oriented, and a team player.

· Time management and time-critical prioritization skills.

Education & Experience:

· College Degree Preferred

· Community Association or Property Management experience Preferred

Job Type: Full-time

Benefits:

  • Health insurance
  • Paid time off

Schedule:

  • Monday to Friday

License/Certification:

  • Driver's License 


Work Location: In person

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