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Assistant Association Manager Jobs in Calgary, AB

Ranpak

Territory Manager

Calgary, AB · On-site

Ads as a resource to distributors in contract opportunities, proposals and proformas. Assist ... Hands-on knowledge of association's needs and capabilities. * Excellent formal presentation skills ...

Calgary Co-op

Pharmacy Assistant (Airdrie)

Airdrie, AB · On-site

The Pharmacy Assistant position reports to the Pharmacy manager and assists with the technical ... Association, as well as the policies and procedures of the Calgary Co-op. * Utilize a high degree ...

RSM

Manager, Process Risk and Controls

Calgary, AB · On-site +1

Participate in relevant industry associations and events to develop and/or maintain industry focus ... * Assist in writing, developing and delivering thought leadership internally and externally

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Assistant Association Manager information

What does an assistant association manager do?

An Assistant Association Manager supports the daily operations of a homeowners or property owners association. Their duties typically include assisting with administrative tasks, communicating with residents, helping to enforce community rules, coordinating maintenance requests, and supporting the Association Manager with budgeting and meeting preparations. They play a key role in ensuring the community runs smoothly and that residents' needs are addressed promptly.

What are the key skills and qualifications needed to thrive as an assistant association manager, and why are they important?

To thrive as an Assistant Association Manager, you need strong organizational skills, knowledge of property management practices, and often an associate’s or bachelor’s degree in business or a related field. Familiarity with property management software, budgeting tools, and, in some cases, a CAM (Community Association Manager) license is typically required. Excellent communication, problem-solving, and customer service skills help build positive relationships with residents and board members. These competencies are essential for efficiently managing daily operations and ensuring the smooth functioning of the association.

What are some common challenges faced by an assistant association manager, and how can they be addressed?

Assistant Association Managers often navigate challenges such as balancing the diverse needs of residents, managing multiple projects simultaneously, and ensuring compliance with association policies and regulations. Effective communication and strong organizational skills are key to addressing these challenges, as they help in prioritizing tasks and resolving conflicts. Building strong relationships with board members, vendors, and residents also fosters a collaborative environment, making it easier to implement solutions and maintain a smoothly running association.

What is the difference between Assistant Association Manager vs Membership Coordinator?

AspectAssistant Association ManagerMembership Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring relevant certifications
Work EnvironmentOffice setting, managing association operations and staffOffice environment, focusing on member engagement and recruitment
Employer & Industry UsageUsed in professional associations, non-profits, and industry groupsCommon in membership-based organizations, clubs, and non-profits

The Assistant Association Manager and Membership Coordinator roles share similarities in working within associations and non-profits. However, the Assistant Association Manager typically has broader responsibilities, including overseeing operations and staff, while the Membership Coordinator focuses mainly on member recruitment and retention. Both roles require strong communication skills, but the Assistant Association Manager often requires more management experience and higher education credentials.

What are popular job titles related to Assistant Association Manager jobs in Calgary, AB?

For Assistant Association Manager jobs in Calgary, AB, the most frequently searched job titles are:

What job categories do people searching Assistant Association Manager jobs in Calgary, AB look for?

The top searched job categories for Assistant Association Manager jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Assistant Association Manager jobs?

Cities near Calgary, AB with the most Assistant Association Manager job openings:

Assistant Association Manager jobs near you
Infographic showing various Assistant Association Manager job openings in Calgary, AB as of August 2026, with employment types broken down into 76% Full Time, 23% Part Time, and 1% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Client Accounting Portfolio Specialist

FirstService Residential

Calgary, AB • On-site

CA$70K - CA$75K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Description

Job Description:
As a member of the Client Accounting Team, this role detailed financial statement packages, account reconciliations, and report analysis for a variety of client accounts. The role closely partners with the Property Accounting leadership team and works cross-functionally with the property management group to meet and exceed client expectations.
 
Salary: 
$70,000.00 - $75,000.00
 
Job responsibilities: 
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. 
  
Financial Management (Primary)
  • Manage a portfolio of ~120 clients to provide oversight on timely distribution of financials and other client deliverables. Inclusive of the following tasks:
    • Provide feedback and revisions to property accountants producing the financial statement packages for the assigned portfolio.
    • Analyze variances and financial position and make recommendations from findings.
    • Review monthly Financial Statement packages for assigned portfolio of Condominium and/or Homeowners Associations following the standards established by FirstService Residential.
    • Investigate issues identified during financial statement review and prepare a summary of corrective actions/instructions to the property accountant responsible for production of the financial statements.
    • Complete regularly scheduled business/financial reviews for assigned portfolio.
    • Provide assistance and guidance to property management group to resolve issues or questions related to the financial operations for the assigned portfolio.
    • Attend Board meetings to provide support on complex financial matters and/or provide an overview of the financial performance of the property.
    • Assist with and facilitate annual budgets and year end audits.
  • Collaborate with cross departmental teams (cash management, contract management, insurance, etc.) to review products and programs in place for assigned clients and support in maximizing value for the client.
  • Prepare and deliver monthly Financial Statement packages as needed for specific Condominium and/or Homeowners Associations following the standards established by FirstService Residential. Inclusive of the following tasks: 
  • Reconcile and manage bank accounts.
  • Prepare Balance Sheet reconciliations and supporting schedules.
  • Analyze the Balance Sheet, Income Statement, and Investment Reports for each account to ensure accuracy.
  • Prepare and post journal entries to the General Ledger. Review periodic reports of general ledger accounts to ensure accuracy and correct errors prior to close of accounting period.
  • Prepare, review, and analyze transactions from Accounts Receivables and Accounts Payable to ensure they have been accurately coded and recorded. Identify, investigate, resolve, and/or report on discrepancies.
  • Prepare additional financial reports requested by the Client to be included in the Financial Package or provided to the Community Association Manager and/or BOD.  

Essential Job Responsibilities

  • Must maintain regular and punctual attendance to required shifts, meetings, trainings, and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor
  • Practice and adhere to FirstService Residential Global Service Standards.
  • Conduct business at all times with the highest standards of personal, professional, and ethical conduct.
  • Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional materials and supplies.
  • May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  • Ensure all safety precautions are followed while performing the work.
  • Follow all policies and Standard Operating Procedures as instructed by management.
  • Other duties as assigned

Knowledge Skills & Proficiencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.
  • Experience in preparing and analyzing financial statements
  • Strong ability to explain financial reports and procedures to Association Managers
  • Knowledge of GAAP is preferred
  • Proficient in MS Office (Outlook, Excel, etc.)
  • Strong analytical skills with the ability to investigate and problem solve
  • Excellent time management skills
  • Strong organizational skills
  • Ability to multi-task and thrive in a fast-paced environment
  • Proven attention to detail
  • Ability to effectively communicate in a variety of settings; verbally and written

Physical Requirements/Working Conditions

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Sitting at a desk for extended periods of time
  • Vision and hearing for computer and phone use
  • Dexterity for keyboard and mouse use
  • Ability to move up to 30 pounds
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. 

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

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