Assistant Ai Startup Jobs in Georgia (NOW HIRING)

Consultex is an innovative AI-driven management consulting platform leveraging proprietary Fused Intelligence technology to transform how businesses approach strategy and execution. Our AI consultant, Robi®, delivers exceptional results across multiple business functions, and we're scaling rapidly with successful deployments in education and enterprise sectors.

Position Overview

We're seeking a highly adaptable and proactive Executive Assistant to provide comprehensive support to our CEO in a fast-paced, dynamic tech startup environment. This role is essential to ensuring seamless operations as we scale our business, manage high-stakes partnerships, and navigate the ever-changing demands of building a cutting-edge AI company. You'll be at the center of operations, working directly with the CEO to manage priorities, coordinate initiatives, and respond to evolving client and business needs with agility and professionalism.

This is an in-office position requiring full-time presence at our headquarters.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex and frequently changing calendar, including scheduling meetings, media appearances, client engagements, and strategic planning sessions
• Anticipate scheduling conflicts and proactively resolve them with minimal disruption
• Coordinate travel arrangements, including flights, accommodations, and detailed itineraries
• Prepare briefing materials, agendas, and background information for meetings and engagements

Dynamic Project Coordination

• Support multiple concurrent initiatives across business development, partnerships, operations, and marketing
• Respond swiftly to last-minute requests and shifting priorities as client needs and business opportunities emerge
• Track action items, deliverables, and deadlines across various projects and stakeholders
• Coordinate communication between the CEO and internal teams, offshore development teams, clients, and partners

Communication & Relationship Management

• Serve as primary point of contact and gatekeeper for the CEO
• Screen and prioritize incoming communications (emails, calls, messages)
• Draft, edit, and proofread correspondence, presentations, and other business documents
• Maintain confidentiality and exercise discretion with sensitive company and client information
• Build and maintain positive relationships with key stakeholders, partners, and clients

Administrative & Operational Excellence

• Organize and maintain critical files, documents, and records (physical and digital)
• Process expense reports, invoices, and other financial documentation
• Coordinate logistics for client meetings, partner engagements, and company events
• Manage special projects and research initiatives as assigned
• Support preparation for board meetings, investor discussions, and strategic planning sessions

Startup Agility

• Adapt quickly to changing priorities and business needs in a startup environment
• Take initiative to identify and solve problems before they escalate
• Wear multiple hats and support various business functions as needed
• Contribute ideas and insights to improve processes and operations

Required Qualifications

• 3+ years of experience as an Executive Assistant, preferably supporting C-level executives
• Proven ability to multitask effectively and manage competing priorities in a fast-paced environment
• Exceptional organizational skills with meticulous attention to detail
• Outstanding written and verbal communication skills
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, project management tools, and ability to quickly learn new software platforms
• High degree of flexibility and comfort with ambiguity and last-minute changes
• Discretion and professionalism when handling confidential information
• Proactive mindset with strong problem-solving abilities and sound judgment
• Ability to work independently with minimal supervision while knowing when to ask for guidance

Preferred Qualifications

• Experience in a startup or high-growth tech company
• Background supporting executives in consulting, AI/technology, or SaaS industries
• Familiarity with CRM systems (e.g., Salesforce, HubSpot) and project management tools (e.g., Asana, Monday.com)
• Experience coordinating with remote or international teams
• Bachelor's degree or equivalent professional experience
• Understanding of business development, partnership management, or client relations

What Success Looks Like

In this role, you will:

• Enable the CEO to focus on high-value strategic activities by managing operational details seamlessly
• Anticipate needs before they're communicated and act decisively
• Build trust as a reliable partner who can handle sensitive matters with discretion
• Maintain calm and professionalism during high-pressure situations and rapid pivots
• Become an integral part of Consultex's growth story and contribute to our success

What We Offer

• Opportunity to be part of an innovative AI company at the forefront of management consulting transformation
• Direct exposure to executive-level strategy, business development, and company building
• Dynamic, entrepreneurial environment where your contributions directly impact company growth
• Competitive salary and benefits package
• Professional development and growth opportunities
• Collaborative, mission-driven team culture

Physical Requirements & Work Environment

• Full-time in-office presence required (Monday-Friday)
• Occasional early mornings, late evenings, or weekend availability for critical deadlines or events
• Professional office environment with standard office equipment
• Ability to sit for extended periods and work on computer
• Occasional local travel may be required for events or meetings

To Apply

Please submit your resume and a cover letter explaining why you're excited about this role and how your experience has prepared you to thrive in a fast-paced startup environment. Include specific examples of how you've successfully managed competing priorities and adapted to last-minute changes.

We are an equal opportunity employer. We are committed to creating an inclusive environment for all employees.