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Assistant Administrator Jobs in Santa Rosa, CA (NOW HIRING)

LabMinds Staffing & Recruiting

Medical Assistant

Novato, CA · On-site

$20.75 - $26.75/hr

Administer injections and immunizations as ordered by healthcare providers. * Assist providers during clinical procedures. * Perform Point-of-Care Testing (POCT) and complete required quality control ...

City of Cotati

Summer Camp Assistant Director

Cotati, CA · On-site

$13 - $15/hr

The Assistant Camp Director in this position should also possess a passion for recreational ... Administer check-in and check-out procedures Requirements Qualifications: * Some college level ...

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All JobsAdministrator JobsAssistant Administrator JobsAssistant Administrator Jobs in Santa Rosa, CA

Assistant Administrator information

See Santa Rosa, CA salary details

$28.4K

$74.6K

$149.2K

How much do assistant administrator jobs pay per year?

As of Aug 17, 2026, the average yearly pay for assistant administrator in Santa Rosa, CA is $74,581.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,200.00 and $88,000.00 per year, depending on experience, location, and employer.

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Santa Rosa, CA?

The most popular types of Administrator jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Assistant Administrator jobs?

Cities near Santa Rosa, CA with the most Assistant Administrator job openings:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $74,581 per year, or $35.9 per hour.

Office Assistant

Certified Employment Group Job Openings

Petaluma, CA • On-site

$19.25 - $25.25/hr

Contractor

Re-posted 4 days ago

Job description

Job Title: Temporary Office Administrator
Location: Petaluma, CA
Job Type: Temporary (3+ Month Assignment)
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (30-minute lunch)

Job Summary
Our client in Petaluma is seeking a dependable and organized Temporary Office Administrator for a 3+ month assignment. This position is ideal for someone who enjoys a variety of administrative duties, has excellent customer service skills, and can keep an office running efficiently in a fast-paced environment.
Responsibilities
  • Answer and direct incoming phone calls professionally
  • Respond to customer emails promptly and courteously
  • Schedule service appointments, jobs, and inspections
  • Apply for city and county permits
  • Prepare and send customer estimates
  • Generate invoices and accurately process customer payments
  • Assist with payroll and employee timekeeping
  • Maintain organized electronic files and office records
  • Provide administrative support to office staff
  • Perform other general office duties as assigned
Qualifications
  • 2+ years of administrative or office support experience
  • Excellent communication and customer service skills
  • Strong organizational and multitasking abilities
  • High level of accuracy and attention to detail
  • Ability to work independently and prioritize multiple tasks
  • Professional, reliable, and dependable
  • Experience with invoicing, payroll, scheduling, and permitting is highly preferred
  • Proficient using Apple computers and Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets)
What We Offer
  • Temporary assignment expected to last 3+ months
  • Stable Monday–Friday schedule
  • Friendly, team-oriented work environment
  • Opportunity to gain valuable experience with a well-established Petaluma company
If you're an organized office professional looking for your next temporary opportunity, we'd love to hear from you!
Certified Employment Group logo

About Certified Employment Group

Sourced by ZipRecruiter

Certified Employment Group started in San Francisco in 1963. Our cornerstone mission was, and remains, to provide ethical, caring service to each of our clients and employees. These values mean using technology to create efficiencies for our clients, expand our service offerings and enhance the level of service we can provide. As Northern California businesses have prospered, Certified has responded by opening branches to serve high-growth areas. We have expanded our services to include on-site management for major accounts, developing a web based interface and opening specialized divisions in Legal, Renewable Energy and Accounting. Certified remains independently owned, responsive, flexible and wholly committed to our original values. We believe this is the reason for our success. Industry rankings continually place Certified in the top ten percent based on sales!

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Emeryville, CA, US

Year founded

1963

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