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Assistant Admin Jobs in San Ramon, CA (NOW HIRING)

Fairchild Imaging

Office Admin & HR Generalist

San Jose, CA · On-site

$100K - $120K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Office Admin & HR Generalist San Jose, CA The Office Administrator & HR Generalist is responsible ... Maintain office files, records, and administrative documentation. * Assist with travel arrangements ...

Glean

Tech Lead Manager, Admin Console

San Francisco, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

... Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS ... The Admin Console is the control plane for enterprise activation, admin confidence, and scalable ...

isec

Project Coordinator

Pleasanton, CA · On-site

Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience responding to customer and/or vendor concerns Knowledge/Skills * Experience in construction coordination ...

PBF Energy

Senior Admin Associate, HSSE

Martinez, CA · On-site

$28.26 - $47.43/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Senior Admin Associate, HSSE PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners ... Keeps a list of all charges for the contractor safety coordinator. * Assist department manager with ...

Pbf Energy

Senior Admin Associate, HSSE

Martinez, CA · On-site

$28.26 - $47.43/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Senior Admin Associate, HSSE PBF Energy Inc. (NYSE:PBF) is one of the largest independent refiners ... Keeps a list of all charges for the contractor safety coordinator. * Assist department manager with ...

Programmers.io

Java Kubernetes Admin

Sunnyvale, CA · On-site

$59.75 - $77.50/hr

We are hiring for Software Engineer with expertise in Java development & Kubernetes Admin to assist Team. This role is ideal for someone who is detail-oriented, eager to learn, and comfortable ...

Ascend

Lease Administrator

San Francisco, CA · On-site

$19 - $20/hr

  • Medical

  • Dental

  • Vision

  • PTO

Ascend Talent Solutions - The Property Administrator will primarily focus on assisting the Resident ... Maintain office filing system including vacancy files * Assist new residents with move-in procedure

isec

Project Coordinator

Pleasanton, CA

Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience responding to customer and/or vendor concerns Knowledge/Skills * Experience in construction coordination ...

ISEC, Inc.

Project Coordinator

Pleasanton, CA · On-site

$31.39 - $41.25/hr

Project Coordinator, Project Assistant/Administrator or Contracts Administrator * Experience responding to customer and/or vendor concerns Knowledge/Skills * Experience in construction coordination ...

Compass Group

CULINARY ADMIN (FULL TIME)

Redwood City, CA · On-site

$29/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The advertised program is a conversational recruiting assistant that helps you apply to jobs with ... school personnel, administrators, student's parents and Supervisor. * Complete and maintain ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in San Ramon, CA

Assistant Admin information

See San Ramon, CA salary details

$13

$23

$34

How much do assistant admin jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for assistant admin in San Ramon, CA is $23.52, according to ZipRecruiter salary data. Most workers in this role earn between $19.33 and $26.06 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the most commonly searched types of Admin jobs in San Ramon, CA?

The most popular types of Admin jobs in San Ramon, CA are:

What cities near San Ramon, CA are hiring for Assistant Admin jobs?

Cities near San Ramon, CA with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in San Ramon, CA as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,912 per year, or $23.5 per hour.

Office Admin & HR Generalist

Fairchild Imaging

San Jose, CA • On-site

$100K - $120K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Office Admin & HR Generalist

San Jose, CA

The Office Administrator & HR Generalist is responsible for ensuring the efficient day-to-day operation of the office while supporting all aspects of human resources. This role serves as the first point of contact for employees, visitors, and vendors, manages administrative functions, and provides HR support throughout the employee lifecycle. The ideal candidate is highly organized, customer-service oriented, and able to manage multiple priorities in a fast-paced environment.

This position works onsite daily on our 9/80 schedule.

Essential Responsibilities:
  • Manage the daily operations of the office and maintain a professional, welcoming environment.
  • Greet visitors and coordinate office access and security procedures.
  • Answer and direct incoming phone calls and general inquiries.
  • Coordinate office supplies, equipment, maintenance, and vendor relationships.
  • Manage incoming and outgoing mail, shipping, and deliveries.
  • Schedule meetings, conference rooms, and company events.
  • Maintain office files, records, and administrative documentation.
  • Assist with travel arrangements and expense reporting.
  • Support special projects and provide administrative assistance to leadership as needed.
Human Resources:
  • Coordinate onboarding and offboarding activities, including new hire orientation and employee documentation.
  • Maintain accurate employee records and ensure confidentiality of HR information.
  • Assist with benefits administration, enrollments, qualifying life events, and employee questions.
  • Coordinate recruitment activities, including posting jobs, scheduling interviews, and communicating with candidates.
  • Assist managers and employees with HR policies, procedures, and general inquiries.
  • Coordinate employee recognition, engagement, and wellness programs.
  • Assist with leave administration, workers' compensation, and unemployment claims.
  • Prepare HR reports, metrics, and documentation as requested.
  • Ensure compliance with federal, state, and local employment laws and company policies.
Qualifications:
  • 3-5 years of experience in human resources and office administration roles.
  • Working knowledge of HR practices, employment laws, and HR processes.
  • Experience with HRIS and Microsoft Office applications.
  • Excellent organizational, communication, and interpersonal skills.
  • Strong attention to detail and ability to maintain confidentiality.
  • Ability to prioritize multiple tasks and work independently.
  • Customer-focused with a positive and collaborative attitude.

Fairchild Imaging provides our employees with a range in benefits offerings that includes:

  • 9/80 Schedule - You get every other Friday off!
  • Medical, Dental and Vision coverage with multiple plan offerings
  • Health Savings Account with an employer contribution annually
  • 401(k) retirement plans with Employer matching
  • Tuition Reimbursement
  • Generous Paid Time Off and Company Holidays

The base salary range for this role is $100,000 to $120,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications.

Fairchild Imaging is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.

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