Assistant Admin Jobs in Rutherford, NJ (NOW HIRING)

Job Description / Qualifications
Japanese International Asset management company seeks an Equity Assistant Trader & Operations Administrator -NYC New York.
Our primary focus is on Assistant -level candidates.
Job Title: Equity Assistant Trader & Operations Administrator
Corporate Title: Associate
Department: Equity
Reports To: Head of Trading (to Head of Equity)
Overtime Eligible (Y/N): N (Exempt)
Location: Manhattan, New York
Work Arrangement: Current Hybrid Work Arrangements. All candidates must be flexible with any work schedules that may be necessary as dictated by business needs.
Saraly: $100,000.00 - $110,000.00 + eligibility for discretionary bonus based on qualitative and/or quantitative performance factors.
**Candidates with expectations above the provided range will not be considered. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained.
Position Summary:
This position will manage trade execution, performance measurement, database management and portfolio attribution analysis for Equity team. A solid understanding of equity and financial markets, strong command of MS Office software and advanced Excel, and proficiency with Bloomberg/related automated research tools is required.
Essential Duties/Function:
Trade Execution & Operations
Manage the processing and settlement of trades in accordance with trading and operations guidelines.
Monitor market practices and developments related to trading; assess and recommend improvements as needed.
Execute trades within established guidelines, ensuring high‑quality execution and compliance with legal and regulatory requirements.
Complete all trades in a timely manner in coordination with Operations, broker/dealers, and Back Office teams.
Maintain strict adherence to internal policies regarding trade accuracy and error prevention.
Performance Measurement & Portfolio Support
Oversee fund performance measurement and allocation.
Monitor and track portfolio cash positions.
Maintain accurate and up‑to‑date performance and ratings data.
Cross‑Functional Collaboration
Work closely with Operations and other front‑, middle‑, and back‑office teams to ensure accuracy of trades, reporting, and compliance.
Fulfill daily, weekly, and monthly reporting requirements.
Partner with Operations and IT teams to support and implement automation projects.
Additional Responsibilities
Provide administrative support to equity research analysts and the operations analyst.
Perform other duties as assigned.
Experience/Qualifications:
Bachelor's degree in finance, Economics, a related field or equivalent work experience.
At least 3-4 years of experience in financial services, including at least 1-2 years within a trading environment.
Prior experience in equities, market analysis, equity trading, fund management or portfolio administration. A solid understanding of equity and financial markets is required. Prior experience in the oversight of databases is desirable. Long-term interest in operations or trading is welcome.
Strong command of MS Office software and advanced Excel; proficiency with Bloomberg and related automated research tools required. Familiarity with AIM a plus; VBA skills are desirable, along with experience with SQL, BQant, etc.
Ability to effectively prioritize work in a real-time environment with strong risk management and compliance awareness.
Strong interpersonal skills to develop and maintain relationships with business units and other operational groups; a flexible team player able to adapt to change and prioritize multiple tasks happy to step in to support team where/when required.
Extremely detail-oriented, analytical, highly organized team player with strong communication skills and able to quickly identify and resolve discrepancies. Ability to work independently as needed.
Individual must possess sound problem solving and assessment capabilities.
Ability to work 8:30am – 5:00PM, with flexibility to work additional hours as needed.
In addition to a competitive base salary and discretionary bonus eligibility, we offer a generous benefits package which consists of the following:
Medical, Dental, and Vision Insurance – Premiums for employees are covered at 100% and premiums for dependents are covered at 70% by the company
401k match and Money Purchase Plan (fully company-funded)
Up to 6 weeks of fully-paid Parental Leave
Current Hybrid Work Arrangements (3 days in-office)
11 Paid Holidays in addition to vacation days, floating days and paid sick time
Employee Assistance Program
others