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Assistant Admin Jobs in Rutherford, NJ (NOW HIRING)

Caresoft Inc.

Admin Assistant

New York, NY · On-site

$45/hr

Admin Assistant Location: NYC 10001 Duration: 12 Months FTE The candidate will provide comprehensive executive assistant support to the Head of Platform Technology and Head of Research, Data and AI ...

TCWGlobal

Workplace Operations Coordinator

New York, NY

$30 - $35/hr

What We Require * 2+ years of experience working as an Office Assistant, Admin Assistant, Workplace Operations, Facilities, and/or in Hospitality * Experience setting up and supporting onsite events ...

Jconnect Infotech Inc

ADMIN ASSISTANT II

Parsippany, NJ · On-site

$18 - $24.50/hr

ADMIN ASSISTANT II LOCATION : PARSIPPANY, NJ 07054 SHIFT : M-F 8AM 4PM EST HYBRID ROLE : MUST BE WILLING TO REPORT IN THE OFFICE 3 DAYS A WEEK. DURATION : 6 MONTHS 1 YEAR CORE ESSENTIAL SKILLS: 1) ...

Jnd Corp

Executive Admin Assistant

Englewood Cliffs, NJ · On-site

$31 - $33/hr

Executive Admin Assistant * Job Type: Fulltime, Hourly * Korean Bilingual Highly Preferred * Bachelor's degree in related field with 3+ years of EA experience or in a similar role Location * 700 ...

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Assistant Admin information

See Rutherford, NJ salary details

$12

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$31

How much do assistant admin jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for assistant admin in Rutherford, NJ is $21.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $23.75 per hour, depending on experience, location, and employer.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

The top skills for an assistant admin include strong organizational and multitasking abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable efficient management of administrative tasks, coordination, and support within an office environment.

What exactly does an administrative assistant do?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, answering phones, preparing documents, and organizing files. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What jobs do admin assistants do?

Admin assistants perform clerical tasks such as managing schedules, answering phones, organizing files, preparing documents, and supporting office operations. They often use office software like Microsoft Office and may handle tasks related to customer service, data entry, and coordinating meetings.

What are the most commonly searched types of Admin jobs in Rutherford, NJ?

The most popular types of Admin jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Assistant Admin jobs?

Cities near Rutherford, NJ with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Rutherford, NJ as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $44,619 per year, or $21.5 per hour.

Assistant to the Business Administrator/Board Secretary

Oakland, NJ • On-site

Ramapo Indian Hills Regional High School District
See more jobs at Ramapo Indian Hills Regional High School Districtexternal

$75K - $105K/yr

Full-time

Posted 5 days ago

Job description

Ramapo Indian Hills Regional H.S. District  

Job Posting

Assistant to the Business Administrator/Board Secretary

Business Office

Application Deadline: September 4, 2026

Reports to: 

Business Administrator

Major Areas of Responsibility: 

  1. Purchasing Coordinator for the district, assisting district wide staff in proper purchasing processes and procedures including reviewing submitted requisitions, and acting as liaison between Educational Data Services and staff entering requisitions as well as assisting in preparation of bid and rfp specifications
  2. Prepares purchase order requisitions and vouchers.
  3. Assists in the preparation of the annual school budget documents.
  4. Receives checks, makes deposits, prepares checks, makes wire transfers for  specific accounts and performs bookkeeping responsibilities for various  subsidiary accounts.
  5. Assists with management of Food Service Management Company and processes free-lunch applications for "at-risk" students
  6. Maintains all documentation for yearly audit and responds to all requests from  auditors
  7. Processes agreements and follows up on payments for tuition paying students.
  8. Acts as liaison between non-public schools in Oakland and the State; processes  Agreements, reporting and purchase orders for Technology, Textbook, and  Nursing Services/Supplies entitlements
  9. Assists with Business Office and District-Wide Records Management as per NJ Treasury's Records Retention and Disposition Management System
  10. Assists with the preparation of Board of Education meeting agendas
  11. Assists BA and Assistant BA with oversight of managing Accounts Payable
  12. Assists BA in managing Board member and Administrator compliance with annual School Ethics filings
  13. Serves as Risk Management Coordinator, working as liaison between District's Insurance Broker, Staff and Insurance Companies and Joint Insurance Funds
  14. Assists Business Administrator with management of OPRA requests and responses
  15. Maintains high level of customer service and confidentiality for Board Members, administrators, staff and parent inquiries and issues
  16. All other duties as assigned by the Business Administrator/Board Secretary or Superintendent

Qualifications: 

  1. Four-year college degree preferred
  2. Working knowledge of software such as Word, Excel and email
  3. Strong analytical, communication, and human relations skills
  4. Minimum of three years' experience in general or school office work

Compensation:

Salary in a range between $75,000 and $105,000 commensurate with qualifications and experience. Unaffiliated position.

PLEASE APPLY ON THE WEBSITE:

www.rih.org

Mark Fasciana, Director of Human Resources

AA/EOE



Apply