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Assistant Admin Jobs in Portland, OR (NOW HIRING)

Auto Warehousing Company

Admin Support

Portland, OR · On-site

$23 - $24/hr

To assist department/account/terminal managers with daily production paperwork and data transmission needs. They act as liaison for the facility management and the associates as well as corporate/I.S ...

LHH US

Property Administrator

Portland, OR

$17 - $22/hr

LHH is currently seeking Property Administrators and Leasing Administrators for temporary ... Process applications and assist with move-in and move-out procedures * Provide administrative ...

LHH US

Property Administrator

Portland, OR

$17 - $22/hr

LHH is currently seeking Property Administrators and Leasing Administrators for temporary ... Process applications and assist with move-in and move-out procedures * Provide administrative ...

Iron Horse LLC

Office Administrator

Fairview, OR · On-site

$22 - $32/hr

Support HR functions including onboarding, employee records, and benefits administration * Assist ... administrator, office manager, or similar role * Proficiency in QuickBooks - this is a must-have

Iron Horse LLC

Office Administrator

Fairview, OR

$22 - $32/hr

Support HR functions including onboarding, employee records, and benefits administration * Assist ... administrator, office manager, or similar role * Proficiency in QuickBooks - this is a must-have

Bigfoot Staffing

Parts Administrator

Tigard, OR

$26 - $30/hr

The Parts Administrator will help customers finalize parts needs, confirm order details, coordinate ... Provide professional, responsive service by phone and email * Assist with general department ...

Johnson RV

Finance Assistant

Sandy, OR · On-site

Finance Assistant - Candidate Description The ideal candidate MUST demonstrate a stable work history in an RV/Automotive Dealership with experience as Admin Assistant to F &I. Must be experienced in ...

Rv Direct LLC

Finance Assistant

Sandy, OR · On-site

Finance Assistant - Candidate Description The ideal candidate MUST demonstrate a stable work history in an RV/Automotive Dealership with experience as Admin Assistant to F &I. Must be experienced in ...

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All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Portland, OR

Assistant Admin information

See Portland, OR salary details

$12

$22

$33

How much do assistant admin jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for assistant admin in Portland, OR is $22.32, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $24.71 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.
What are the most commonly searched types of Admin jobs in Portland, OR? The most popular types of Admin jobs in Portland, OR are:
What cities near Portland, OR are hiring for Assistant Admin jobs? Cities near Portland, OR with the most Assistant Admin job openings:
Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,339 per year, or $22.3 per hour.

Admin Support

Auto Warehousing Company

Portland, OR • On-site

$23 - $24/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Auto Warehousing Company rating

5.5

Company rating: 5.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future.
We are currently hiring 1 Administrative Support Assistant to add to our Portland Location. For immediate consideration- Please apply on our website today!
Summary of Position:
  • To assist department/account/terminal managers with daily production paperwork and data transmission needs. They act as liaison for the facility management and the associates as well as corporate/I.S. offices and regional managers. Accommodates any and all office related duties to insure a smooth running facility.
  • Assist with Senior Administrative Support duties. Ensures the integrity of Vehicle Inventory Processing System information through the monitoring and balancing of vehicle receipts, inventory, services, and shipments. Maintains and supports all office functions; such as ensuring facility paper flow, complete and accurate documentation and electronic data transmission. Interfaces with and assists facility managers, regional managers, leads, associates, I.S. and Finance Departments, transportation (rail & truck) representatives and customers with day to day operations and special projects.

Essential Functions, Duties, and Tasks:
  • Import customer files to VIPS and ensure proper updates to VIPS.
  • Apply changes to vehicles in VIPS, holds, unassigned per customer request.
  • Set up codes for accessories, models, colors, etc.
  • Prepares weekly rail forecast, key in, ship and check rail loads and schedules.
  • Distribute and process customer and production reports on a daily and monthly basis.
  • Produce daily, weekly, and monthly reports for customer.
  • Allocate units, build loads, print work orders, release/ship loads, rail and truck.
  • Process ship manifests by adding to schedule, calendar and book as needed.
  • Key in PDIs on daily basis.
  • Key in and/or correct warranty claims.
  • Tracking dwell time reports for customer.
  • Maintains office supply inventory.
  • Downloads handhelds.
  • Answer phones for facility.
  • Assist Facility Managers with weekly production reports.
  • Special projects as assigned by the Terminal Manager and customer.
  • Performs administrative duties for facility and regional managers.
  • Able to react to change productively and handle other essential tasks as assigned.
  • Assist Manager and Customers as needed Associate must be able to work as part of a team and be able to train other staff as needed.
  • Ability to react to change and handle other essential tasks as assigned .
  • Conduct that maintains a positive work atmosphere by acting and communicating in a manner so you get along with customers, vendors, co-workers, and management.
  • Good and regular attendance.
  • Ability to work in a variety of situations.
  • Other duties as assigned.

Knowledge, Skills, and Abilities Required:
  • Knowledge and general ability to apply accounting practices, principals, and procedures, including an ability to perform routine business mathematics.
  • Ability to meet and deal effectively with customers, associates, and general public.
  • Ability to function effectively under pressure.

Education, Experience, and Minimum Requirements:
  • Thorough knowledge and demonstrated skills with MS Office; including intermediate to advanced EXCEL and intermediate access skills. Internal and customer computer applications a plus; such as AS400/VIPS.
  • Thorough knowledge of office practices, procedures, and equipment.
  • Skilled in the proper use of English, including proper spelling and punctuation.
  • Must possess good written and verbal communication skills.
  • High school diploma or equivalency.
  • 1-3 years' experience in administrative work, customer service, and basic accounting practices or vocational/college education equivalency .
  • Organized and detail-oriented.
  • Valid driver's license; good driving record.

Preferred Requirements:
  • Must possess good written and verbal communication skills.
  • High school diploma or equivalency.
  • Thorough knowledge and demonstrated skills with MS Office; including intermediate to advanced EXCEL and intermediate access skills. Internal and customer computer applications a plus.

Auto Warehousing Company, including its subsidiaries, is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

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