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Assistant Admin Jobs in O Fallon, IL (NOW HIRING)

Roland Machinery Co

Office Admin

Bridgeton, MO · On-site

... assist the Service Manager in effectively maximizing the available man-power to meet and exceed ... Administrator for final submission. Each branch is responsible for its warranty recovery so monthly ...

G2IT LLC

ServiceNow Administrator

O Fallon, IL · On-site

ServiceNow Administrator G2IT is seeking a ServiceNow Administrator to support the administration ... administrative support. * Assist with platform upgrades, patches, and system enhancements.

G2IT

ServiceNow Administrator

O Fallon, IL · On-site

ServiceNow Administrator Position Overview G2IT is seeking a ServiceNow Administrator to support ... administrative support. * Assist with platform upgrades, patches, and system enhancements.

G2IT

ServiceNow Administrator

O Fallon, IL · On-site

ServiceNow AdministratorPosition Overview G2IT is seeking a ServiceNow Administrator to support the ... administrative support. * Assist with platform upgrades, patches, and system enhancements.

CareSTL Health

Medical Assistant II

Saint Louis, MO · On-site

$17.25 - $22/hr

Obtain and process specimens for transport to the lab * Assist provider with complex dressing changes and perform simple wound care and dressing changes and administer injections and nebulizer ...

CareSTL Health

Medical Assistant II

Saint Louis, MO · On-site

$17.25 - $22/hr

Obtain and process specimens for transport to the lab * Assist provider with complex dressing changes and perform simple wound care and dressing changes and administer injections and nebulizer ...

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Assistant Admin information

See O Fallon, IL salary details

$10

$19

$29

How much do assistant admin jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for assistant admin in O'Fallon, IL is $19.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $21.73 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.

What are the most commonly searched types of Admin jobs in O'Fallon, IL?

The most popular types of Admin jobs in O'Fallon, IL are:

What cities near O'Fallon, IL are hiring for Assistant Admin jobs?

Cities near O'Fallon, IL with the most Assistant Admin job openings:

Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in O'Fallon, IL as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,827 per year, or $19.6 per hour.

Bilingual HR Admin

4M Building Solutions

Granite City, IL • On-site

Full-time

Re-posted 19 days ago

4M Building Solutions rating

5.7

Company rating: 5.7 out of 10

Based on 29 frontline employees who took The Breakroom Quiz

202nd of 253 rated facilities management

Job description

Bilingual Human Resources Admin
Job Summary:
We are looking for a candidate with exceptional interpersonal skills for this position. The HR Administrator is responsible for collecting and analyzing employee data, ensuring employee files are organized and updated per company procedures, and advising management on issues regarding labor relations, among other duties.
Moreover, the HR Administrator will need to have extensive knowledge of employment law and adhere to company and industry regulations at all times. The HR Administrator will report directly to the VP of Human Resources.
Duties/Responsibilities:
  • Provide excellent internal and external customer service.
  • Assist HR Team with benefits enrollment and recruiting.
  • Receive, sort & distribute mail and shipments.
  • Assist in planning company events from start to finish.
  • Conduct audits of various payroll and HR tracking and procedures.
  • Assists HR Team with various research projects and/or special projects.
  • Schedule conference calls, and meetings and maintain HR calendar.
  • Schedule conferences and special events by reserving facilities at hotels and/or restaurants.
  • Make photocopies, fax documents, file, compose letters, and prepare mailings and other correspondence.
  • Offering counseling services to employees.
  • Compiling and analyzing both internal and external information to prepare compliance audit data.
  • Performing employee background checks and verifying information.
  • Collect and coordinate internal compliance data with other departments to support said departments.
  • Collecting and analyzing employee's hiring paperwork.
  • Answer questions regarding regulations to help other members of the company better understand.
  • Organizing and updating employee files.
  • Adhering to regulatory standards.
  • Liaising between employees and management.
  • Managing employee complaints.
  • Addressing Work Grievances.
  • Travel to other regional offices to perform Hiring Process audits as needed.
  • Discreetly handle sanative employee reports or information.

Required Skills/Abilities:
  • Must be bilingual (English and Spanish)
  • Excellent written and verbal communication skills.
  • Excellent analytical and problem-solving skills.
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite or similar software.
  • Be highly organized, have the ability to multi-task, and shift smoothly between numerous projects based on priority.
  • Maintain confidentiality, remain open to other ideas, exhibit willingness to try new things, and assist co-workers.
  • Speak clearly and persuasively in positive or negative situations while maintaining a positive attitude.
  • Edit and proofread correspondence, and present information effectively.
  • Prioritize and plan work activities with little to no supervision. uses time efficiently and develops realistic action plans.
  • Adapt to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays, or unexpected events.
  • Be consistently at work and on time, follow instructions, respond to management direction, and solicit feedback to improve performance.
  • Work in teams or alone with little to no supervision.
  • Actively promote and personally observe safety.

Education and Experience:
  • Bachelor's degree in Human Resources or related field required.
  • Two years of human resource experience is preferred.
  • SHRM-CP or SHRM-SCP preferred.

Physical Requirements:
Prolonged periods sitting at a desk and working on a computer. • Must be able to lift up to 15 pounds at times.
About 4M:
Founded in 1978, 4M Building Solutions is a janitorial, housekeeping, cleaning, and disinfecting services company headquartered in St. Louis, MO. Supported by 8,000 associates, the company operates in 30+ states across the Midwest, Northeast and Southeastern United States.

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