ZipRecruiter

Log In

1

Assistant Admin Jobs in Oklahoma (NOW HIRING)

Family & Children's Services

Assistant Admin II

Tulsa, OK · On-site

$15.50 - $20.75/hr

The Administrative Assistant II will provide skilled secretarial and administrative support to assigned leadership and members of clinical team. Monitors office process and procedures, working with ...

Family & Children's Services

Assistant Admin II

Tulsa, OK · On-site

$14.75 - $20/hr

The Administrative Assistant II will provide skilled secretarial and administrative support to assigned leadership and members of clinical team. Monitors office process and procedures, working with ...

Family & Children's Services

Assistant Admin II

Tulsa, OK

$15.50 - $20.75/hr

The Administrative Assistant II will provide skilled secretarial and administrative support to assigned leadership and members of clinical team. Monitors office process and procedures, working with ...

Family & Children's Services

Assistant Admin II

Tulsa, OK

$14.75 - $20/hr

The Administrative Assistant II will provide skilled secretarial and administrative support to assigned leadership and members of clinical team. Monitors office process and procedures, working with ...

Berendsen Fluid Power

Admin Assistant/Payroll Admin

Tulsa, OK · On-site

$17.25 - $21.75/hr

Admin Assistant/Payroll Admin Tulsa, OK Berendsen Fluid Power is one of North America's leading distributors of hydraulic and pneumatic products and services. We have one of the largest dedicated ...

VOLT

Receptionist / Admin Assistant

Broken Arrow, OK · On-site

$20/hr

As a Receptionist/Admin Assistant you will : * Answer and transfer calls * Direct visitors and ensure they have proper credentials before entering building * Administrative support including ...

The LaSalle Network Inc

HR Admin Assistant

Ponca City, OK · On-site

$20 - $25/hr

HR Admin Assistant LaSalle Network is hiring for an HR Admin Assistant with a leading food manufacturing and packaging company with a large presence in the Midwest. In this role, you will support day ...

syfs

Administrative - Admin Assistant

Tulsa, OK · On-site

$16.50 - $22.25/hr

Admin Assistant Summary: Schedules appointments, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail by performing the ...

System One

Legal & Risk Admin Assistant

Tulsa, OK · On-site

$20 - $24/hr

Legal & Risk Admin Assistant Location: Tulsa, Oklahoma Type: Contract Compensation: $20.00 - $24.00 Work Model: Onsite Hours: 40.0 Security Clearance: Not specified Responsibilities * Assist with ...

next page

Showing results 1-20

All JobsAdmin JobsAssistant Admin JobsAssistant Admin Jobs in Oklahoma

Assistant Admin information

See Oklahoma salary details

$10

$19

$28

How much do assistant admin jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for assistant admin in Oklahoma is $19.43, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $21.54 per hour, depending on experience, location, and employer.

What are the roles of an admin assistant?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing correspondence, and assisting with communication. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most common challenges faced by assistant admins in a busy office setting?

Assistant Admins often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various team members. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. Working with different departments can also require strong communication skills and adaptability. Building effective time management strategies and staying organized are key to thriving in this dynamic environment.

What are the key skills and qualifications needed to thrive as an assistant admin, and why are they important?

To thrive as an Assistant Admin, you need strong organizational skills, attention to detail, and proficiency in general office tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills are vital for ensuring smooth office operations, effective support to staff, and efficient workflow management.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What is the difference between Assistant Admin vs Office Coordinator?

AspectAssistant AdminOffice Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; organizational or administrative certifications beneficial
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, managing daily operations and coordination
Employer & Industry UsageCommon in various industries for administrative supportOften found in corporate, healthcare, and educational sectors for office management
Comparison FocusSupports administrative functions, often reporting to managersCoordinates office activities, ensuring smooth daily operations

The Assistant Admin primarily provides administrative support and handles routine tasks, while the Office Coordinator manages daily office operations and ensures effective workflow. Both roles are essential for office efficiency but differ in scope and responsibilities.

What are the top 3 skills of an assistant admin?

An assistant admin typically needs strong organizational skills, effective communication abilities, and proficiency with office software such as Microsoft Office or Google Workspace. Attention to detail and the ability to multitask are also essential for managing administrative tasks efficiently.

What is an assistant admin?

Assistant Admins, also known as Administrative Assistants, are professionals who provide administrative support within an organization. Their responsibilities typically include managing schedules, organizing files, handling correspondence, and assisting with office operations to ensure everything runs smoothly. They often serve as a point of contact between management, staff, and external parties. Strong organizational, communication, and time management skills are essential for this role. Assistant Admins play a key part in maintaining efficient office workflows and supporting team productivity.
What are the most commonly searched types of Admin jobs in Oklahoma? The most popular types of Admin jobs in Oklahoma are:
What cities in Oklahoma are hiring for Assistant Admin jobs? Cities in Oklahoma with the most Assistant Admin job openings:
Assistant Admin jobs near you
Infographic showing various Assistant Admin job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $40,413 per year, or $19.4 per hour.

Assistant Admin II

Family & Children's Services

Tulsa, OK • On-site

$15.50 - $20.75/hr

Full-time

PTO

Re-posted 25 days ago

Job description

JOB SUMMARY:
The Administrative Assistant II will provide skilled secretarial and administrative support to assigned leadership and members of clinical team. Monitors office process and procedures, working with supervisor to assist in creating efficiencies. Provide a welcoming and professional first impression to clients and guests and will contribute to a positive work environment. This position will answer and direct all calls, take messages, and provide information in a polite and professional manner. Maximize the use of electronic health records to enhance the delivery of customer service to clients and support to staff.
General Administrative Support
  • Provide skilled administrative support to assigned management and professionals.
  • Monitor office processes and procedures and work with the supervisor to create efficiencies.
  • Perform related data entry and database management tasks.
  • Create forms, tables, and spreadsheets, and assist with special projects.
  • Maintain organized files for program materials.
  • Maintain materials and complete new employee binders; copy and order new binders as needed.
  • Register clinicians and/or directors for conferences.
  • Arrange travel and lodging, if necessary.
  • Assist in maintaining and updating telephone directories via computerized database to access correct information.
  • Maintain a good working knowledge of agency and community services.
  • Maintain a safe and secure working environment.
  • Report safety concerns, staff issues, noncompliance activities, and agency policies and procedures.
Financial Reporting and Accountability
  • Secure and manage petty cash and change reserve, purchase gas cards, and follow agency protocols regarding check-out of agency charge cards (i.e., Walmart, Office Depot, Amazon, etc.).
  • Ensure safety and security of all agency monies, including petty cash funds and assigned agency credit cards, with the highest integrity by following all established policies on front desk cash handling and reconciliation procedures.
  • Track receipts and complete monthly credit card expense reports for assigned programs and supervisors, ensuring submission deadlines are met.
  • Process reimbursement requests for training, certifications, testing, etc.
  • Process paid time off requests, time sheets, and mileage.
Office Operations and Purchasing
  • Identify and coordinate any necessary building repairs, maintenance, and cleaning service needs.
  • Be responsible for inventory control and office supply acquisition and management.
  • Receive purchase requests from programs and supervisors, secure the best pricing, and track acquisition of purchased items.
  • Ensure departments receive ordered items.
  • Purchase and manage delivery of all incentive gift cards, bus tokens, bus passes, etc.
  • Review all external translation invoices for accuracy and secure approval signatures.
Other Administrative Duties
  • Demonstrate proper telephone etiquette and maintain solid customer relations by handling questions and concerns promptly and with courtesy and patience.
  • Maintain a good working knowledge of agency and community services.
  • Update directories and reference material kept at the front desk.
  • Establish and maintain office files, logs, and other administrative front desk reports.
  • Identify areas of system improvement and suggest changes to the supervisor.
  • Operate the copy machine.
  • Ensure availability of agency forms and office supplies.
  • Identify and immediately communicate related workflow issues, concerns, and/or operational functions to supervisor(s) to improve efficiency and client service.
Client, Staff, and Public Engagement
  • Greet and assist all visitors and clients.
  • Be courteous, polite, and helpful to the public and clients at all times, with continuous awareness of maintaining a positive agency image.
  • Calmly and efficiently assist with complaints and difficult or emotional client situations; handle all situations in a professional manner, exhibiting excellent customer service skills at all times.
  • Promptly report concerns regarding safety issues, customer service and/or client complaints, and noncompliance activities of agency policies and procedures to the front desk supervisor/manager of support services.
  • Use research skills to troubleshoot client or staff problems.
Program-Specific Duties
  • Process monthly agency credit card reports for the Chief Program Officer of Adult Mental Health Outpatient, Chief Program Officer of Adult Mental Health, Medical & Crisis Services, and the Adult Mental Health Division credit card.
  • Manage petty cash; process and reconcile with receipts; and provide to the finance department.
  • Enter mileage and travel for Adult Mental Health Chief Program Officers.
  • Secure approval from all Chief Program Officers and submit to Accounts Payable for payment.
  • Receive and verify affiliate and mileage forms, secure proper signatures, and submit to finance for processing by Monday at noon on Payroll Monday.
  • Process, track, and report by department Flex Fund activity, targets, and goals achieved monthly.
  • At fiscal year-end, ensure each department expends all flex funds.
  • Secure requests by program, ensure excessive purchasing is monitored, process and receive orders, and distribute to programs.
  • Participate in the agency-wide planning committee.
  • Recruit program representatives to participate in planning, activity design, and implementation.
  • Serve as the Graves Building Annual Holiday planning
  • Manage the orders for the Graves Resource Room
  • Manage conference registration and travel planning.
  • Upon request, assist with organizing various meetings for direct supervisors.
  • Upon request, organize and plan business lunch meetings and department events.
  • Establish procedures and protocols on proper documentation and utilization of data system. Participate in staff meetings, in-service training, and workshops.
  • Perform other duties as assigned.

QUALIFICATIONS
EDUCATION:
  • Must be a high school graduate or have HS equivalent

EXPERIENCE:
  • Preference given to individuals with 1 or more year of administrative experience, particularly in healthcare environment.
  • Must be able to demonstrate basic proficiency with Microsoft office software.

SAFETY SENSITIVE JOB CLASSIFICATION:
This job is classified as a "safety-sensitive" position as defined by the Oklahoma Medical Marijuana and Patient Protection Act. Due to the "safety-sensitive" classification, an employee in this position would be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process or the consequences of testing positive for marijuana per the Family & Children's Services Drug Free Workplace Policy, including possible revocation of a job offer or dismissal from employment.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Apply