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Assistant Admin Manager Jobs in Florida (NOW HIRING)

ServiceMaster by Crane IFS

Admin Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Admin Assistant Position Overview: This role supports operations through onboarding, offboarding ... Initiate and manage background checks. * Prepare and distribute offer letters and s. * Coordinate ...

SUNSHINE DUNEDIN

FL · On-site

$16 - $17/hr

Must be able to manage stress appropriately, handle multiple priorities, make decisions under ... Report any resident behavior/physical concerns immediately to the Assistant Administrator or ...

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Assistant Admin Manager information

What is an assistant admin manager?

Assistant Admin Managers support the administrative functions of an organization by overseeing office operations, coordinating staff, and ensuring efficient workflow. They assist the Admin Manager in managing schedules, handling correspondence, organizing meetings, and maintaining records. Their role often includes supervising administrative staff, implementing office policies, and helping resolve day-to-day operational issues. By facilitating smooth administrative processes, they contribute to the productivity and effectiveness of the entire organization.

What are some common challenges assistant admin managers face when supporting multiple departments?

Assistant Admin Managers often coordinate administrative support across several teams, which requires balancing competing priorities and managing time effectively. They may encounter challenges such as resolving conflicting requests, communicating clearly between departments, and adapting quickly to shifting needs. Strong organizational and interpersonal skills are essential to ensure smooth operations and maintain positive relationships among all stakeholders. Proactive problem-solving and flexibility help in overcoming these challenges and supporting broader organizational goals.

What are the key skills and qualifications needed to thrive as an assistant admin manager, and why are they important?

To thrive as an Assistant Admin Manager, you need strong organizational, multitasking, and problem-solving skills, typically supported by a bachelor’s degree in business administration or a related field. Familiarity with office management software, HR systems, and basic accounting tools is often required, along with experience in administrative procedures. Exceptional communication, leadership, and attention to detail help you excel in supporting teams and coordinating office operations. These skills ensure efficient workflow, effective team support, and smooth daily administrative functions vital to an organization's success.

What is the difference between Assistant Admin Manager vs Office Administrator?

AspectAssistant Admin ManagerOffice Administrator
ResponsibilitiesSupports administrative operations, assists in managing staff, oversees projectsManages daily office functions, handles clerical tasks, maintains office supplies
Required CredentialsTypically requires a bachelor's degree in business or related field, relevant experienceHigh school diploma or equivalent, administrative experience often preferred
Work EnvironmentOffice setting, often in corporate or organizational environmentsOffice environment, may include reception and support roles
Usage in IndustryCommonly used in corporate, nonprofit, and government sectorsWidely used across various industries for administrative support

The Assistant Admin Manager and Office Administrator roles both support office functions, but the Assistant Admin Manager typically has broader responsibilities, including team oversight and project support, often requiring more advanced credentials. The Office Administrator focuses on daily clerical tasks and office maintenance. Both roles are essential for smooth operations but differ in scope and level of responsibility.

What cities in Florida are hiring for Assistant Admin Manager jobs?

Cities in Florida with the most Assistant Admin Manager job openings:

Assistant Admin Manager jobs near you
Infographic showing various Assistant Admin Manager job openings in Florida as of August 2026, with employment types broken down into 87% Full Time, 12% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Assistant Campus Administrator

Jacksonville, FL • On-site

JERSEY COLLEGE
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about JERSEY COLLEGEexternal

Full-time

Re-posted 15 days ago

Job description

Job Title: Campus Coordinator
Institution: Jersey College

Jersey College is an institution of higher learning with a mission to foster excellence and innovation in nursing education while creating pathways for professional growth. Since its founding, Jersey College has proudly graduated over 13,500 nurses and remains committed to shaping the future of nursing education.

Position Overview

The Campus Coordinator plays a critical role in ensuring the smooth operation of academic and administrative functions on campus. Reporting directly to the Campus Administrator, this position acts as a bridge between faculty, administration, and students, supporting teaching excellence and fostering student success. The Campus Coordinator manages various aspects of campus operations, including academic scheduling, clinical site coordination, student support services, and registrar functions.

This dynamic role requires strong organizational skills, a collaborative mindset, and a passion for student engagement and institutional growth.

Key ResponsibilitiesCampus Operations Management
  • Facilitate day-to-day campus activities to ensure seamless operations.
  • Support faculty and administration in achieving teaching excellence and student success objectives.
  • Oversee academic schedules, clinical site coordination, and other academic affairs.
Student Support Services
  • Provide proactive support for student engagement, progress, and retention.
  • Monitor and track student attendance, grades, and overall academic performance.
  • Collaborate with faculty to implement early interventions for at-risk students.
  • Advise students on course scheduling, resolve scheduling conflicts, and provide ongoing academic guidance.
  • Coordinate student counseling for drops, terminations, or repeats, while identifying opportunities for re-enrollment.
  • Facilitate the student clearing process in partnership with the financial aid team.
Institutional Compliance
  • Ensure compliance with institutional policies and standards.
  • Support enrollment management reporting and track within-term drops to achieve retention goals.
  • Follow up with students on attendance issues and document resolutions.

Leadership and Collaboration

  • Act as a key leader in campus operations, supporting the Campus Administrator in strategic initiatives.
  • Assist in the design, implementation, and oversight of student services programs.
  • Engage with students, faculty, and staff to foster a collaborative and supportive campus environment.
  • Provide additional support for operational activities and special projects as needed.

Preferred Qualifications/Competencies:

Management Experience
Showcase specific roles where you managed teams, projects, or processes for 4-7 years, particularly in education or business environments. Mention key achievements, such as improved efficiency or successful program implementations.

Customer Service and Teamwork
Highlight situations where you demonstrated exceptional customer service, resolved conflicts, or collaborated effectively in team settings. Use metrics, if possible, to show the impact (e.g., increased customer satisfaction scores or team productivity).

Approachability and Support
Provide examples of your approachable demeanor and dedication to helping others, such as mentoring students, supporting faculty, or leading professional development initiatives.

Communication and Presentation
Emphasize your ability to communicate complex ideas clearly and deliver engaging presentations. Mention experience in public speaking, workshops, or facilitating discussions.

NON-DISCRIMINATION POLICY
 Jersey College does not discriminate on the basis of race, ethnicity, sex, gender identity, religion, sexual orientation, national origin, physical or mental disability, age, or military veteran status (“Protected Status”) and prohibits discrimination or harassment based on a Protected Status in any education program or activity that it operates, as required by the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII Title IX and their regulations, and other federal and state regulations and guidelines that prohibit discrimination, harassment, and retaliation against a Protected Status, including in admission and employment.
Inquiries about the Age Discrimination Act, Section 504, Title II, Title III, Title VI, Title VII or Title IX may be referred to Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. Jersey College’s Title IX Compliance Coordinator and Civil Rights Compliance Coordinator is the Director of Institutional Effectiveness who may be contacted at the following: 546 U.S. Highway 46, Teterboro, NJ 07608; 201-489-5836; CivilRightsCoordinator@jerseycollege.edu ; or TitleIXcoordinator@jerseycollege.edu.
Jersey College’s nondiscrimination policy and grievance procedures can be located within the College Catalog (available at www.jerseycollege.edu/student-resources/college-catalog) under the sections entitled “Civil Rights Policies” and “Title IX and VAWA Policies”.
 

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