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Artist Coordinator Jobs in Indiana (NOW HIRING)

Adams & Associates

HR Coordinator (62867)

Edinburgh, IN · On-site

$20.25 - $26.50/hr

HR Coordinator Atterbury Job Corps Center Edinburgh, IN Support our team. Strengthen our workplace ... An Associate of Arts degree (preferred) * A minimum of two years of experience in human resources ...

Indiana Carton

Sales Service Coordinator

Bremen, IN · On-site

The Sales Service Coordinator serves as a key liaison between Indiana Carton Company's clients ... artist, estimator, and customer to fulfill a contract and purchase orders. Build sustainable ...

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Artist Coordinator information

What does an artist coordinator do?

An Artist Coordinator is responsible for managing and supporting artists throughout the planning and execution of events, performances, or projects. Their duties often include scheduling, handling travel arrangements, communicating between artists and event organizers, and ensuring that all logistical needs are met. They play a key role in making sure that artists have everything they need to perform successfully and that events run smoothly.

What skills and qualifications are needed to be an artist coordinator?

To thrive as an Artist Coordinator, you need strong organizational skills, event planning experience, and a background in arts administration or a related field. Familiarity with project management tools, scheduling software, and basic budgeting systems is typically required. Excellent communication, negotiation, and problem-solving abilities help you effectively manage artists’ needs and coordinate with multiple stakeholders. These skills ensure smooth logistics, foster positive relationships, and enable successful execution of creative projects.

How does an artist coordinator collaborate with artists and other departments?

An Artist Coordinator acts as a key liaison between artists and various departments such as production, logistics, and marketing. During an event or project, they ensure that artists’ schedules, technical requirements, and hospitality needs are communicated and met efficiently. This role often involves coordinating rehearsals, managing travel arrangements, and addressing last-minute changes or challenges. Effective communication and strong organizational skills are essential, as Artist Coordinators help create a seamless experience for both the artists and the team.

What is the difference between Artist Coordinator vs Artist Assistant?

AspectArtist CoordinatorArtist Assistant
CredentialsRelevant experience in arts or event coordination, sometimes certifications in arts managementBasic administrative skills, often entry-level, with some arts background
Work EnvironmentOrganizes events, manages schedules, liaises with artists and teamsSupports artists directly with daily tasks, errands, and setup
Employer & IndustryArts organizations, galleries, festivalsArtists' studios, agencies, production companies

The Artist Coordinator typically handles planning, scheduling, and liaising with multiple stakeholders, requiring coordination skills and industry knowledge. The Artist Assistant provides direct support to individual artists, focusing on daily tasks and operational support. Both roles are essential in arts environments but differ mainly in scope and responsibilities.

What are the most commonly searched types of Artist jobs in Indiana?

The most popular types of Artist jobs in Indiana are:

What are popular job titles related to Artist Coordinator jobs in Indiana?

For Artist Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Artist Coordinator jobs in Indiana look for?

The top searched job categories for Artist Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Artist Coordinator jobs?

Cities in Indiana with the most Artist Coordinator job openings:

Artist Coordinator jobs near you
Infographic showing various Artist Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution.

Lead Artist Concierge, Part-Time

The Center For The Performing Arts, Inc.

Carmel, IN • On-site

$14.75 - $19/hr

Part-time

Retirement

Re-posted 7 days ago

Job description

Job Type
Part-time
Description
Position Purpose
The Lead Artist Concierge is responsible for professional, efficient, and confidential service to guest artists and their teams while at Allied Solutions Center for the Performing Arts. The Lead Artist Concierge serves as a part-time hospitality point-of-contact for the venue, along with the Concierge Services Manager and all part-time Artist Concierges.
All employees must embrace and consistently practice our core values of Inclusion, Excellence, Collaboration, Integrity and Innovation and actively participate in IDEA training and initiatives.
Essential Functions and Responsibilities
To be successful in this role, an individual must be able to perform the functions listed below in a satisfactory manner. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.
Concierge Services for Guest Artist
  • As scheduled by the Concierge Services Manager, coordinates advancing for guest artists, pertaining to ground transportation, hotel accommodations (if required), hospitality and catering, including dietary requirements, in accordance with budget set up by Vice President of Programming
  • Purchase and order required items and equipment, per artist rider
  • Maintain and launder table linens, towels, etc. for the department
  • Work with chef and outside caterers to develop meal menus for guest artists and crews
  • Assist with scheduling Artist Concierges
  • Work with Front of House and Development teams as needed to arrange artist Meet & Greets and VIP Events with donors and patrons
  • Work show days, meet and welcome tour staff and serve as their point-of-contact during show days
  • Research and maintain relationships with local vendors for hotel accommodations, restaurants, rental cars, car service, and other amenities to be used by guest artists.
  • Code monthly expenses for approval

Internal Hospitality
  • Order or purchase ASCPA crew hospitality items including coffee, water, and snacks
  • Assist Events Team as needed with internal events (board breakfast, bookies, etc.)

Transportation
  • The Lead Artist Concierge must possess a valid Driver's License and have and maintain a good driving record.
  • May be required to drive a 14-person van, periodically, as well as rent vehicles.

Knowledge, Skills and Abilities
The requirements listed below are representative of the knowledge, skills and/or abilities required to perform each essential duty satisfactorily. The company will make reasonable accommodation to enable individuals with disabilities to perform these functions.
  • Efficient, organized and detail oriented
  • Possess excellent customer service skills
  • Ability to effectively communicate both written and verbally
  • Ability to interact with the public and address their concerns/ questions in a respectful manner
  • Ability to solve problems, analyze and make decisions
  • Ability to multitask and monitor several projects daily
  • Ability to work under pressure of deadlines
  • Ability to build and maintain positive working relationships
  • Ability to work independently and collaborate effectively as part of a team
  • Highly proficient and agile with technology including Microsoft Office and other software applications necessary to perform essential job functions and support other team members

Requirements
Education and Experience
To perform this job successfully, an individual must have the following education and/or experience.
  • Bachelor's degree in hospitality preferred, or equivalent work experience
  • 3-5 years of customer service or event planning experience
  • Sewing and Wardrobe experience a plus
  • Experience with Paylocity and Momentus Elite a plus

Supervisory Responsibility
This position occasionally assigns tasks to Artist Concierge team members on show days.
Work Environment
Coordinates and performs food set-up, service and clean-up. This position operates in a performing arts center, interacting directly with guest artists and their teams, also using standard office equipment such as computers, phones, copiers, etc.
Physical Demands
The physical demands described here are representative of those required by an employee to successfully perform the essential functions of this job. The company will make reasonable accommodations to enable individuals with disabilities to perform these functions.
  • Ability to stand for extended periods of time and to move intermittently throughout the workday
  • Strong sensory skills, such as good eyesight, hearing and dexterity
  • Ability to bend, push, lift, carry, pull and move up to 25 pounds occasionally
  • Ability to speak and listen carefully
  • Ability to stand, sit, walk, use hands, and reach with hands and arms

Position Type and Expected Hours of Work
This is a part-time, non-exempt position eligible for many benefits including participation in the 401(k) plan, paid volunteer hours, and the Employee Assistance Program. This position averages 15-20 hours per week and requires the ability to work a flexible and variable schedule including days, evenings and weekends.
Travel
Local travel to airports, hotels, and running errands as needed.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
AAP/EEO Statement
Allied Solutions Center for the Performing Arts and Great American Songbook Foundation provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type with regard to race, color, religion, age, gender, national origin, LGBTQ, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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