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Archiving Assistant Jobs in Florida (NOW HIRING)

New World Symphony

Part-time Archivist

Miami Beach, FL · On-site

... assist with original content for the NWS newsfeed * Stay informed about new trends and/or ... Experience with archival best practices, Encoded Archival Description (EAD metadata and handling ...

KCI Technologies Inc.

Project Analyst 4

Tampa, FL

Microsoft Dynamics project setup, monthly billing and AR processes, contract and billing file setup and archiving, assist with financial monitoring and vendor invoice processing. * Comply with ISO ...

KCI Technologies Inc.

Project Analyst 4

Orlando, FL

Microsoft Dynamics project setup, monthly billing and AR processes, contract and billing file setup and archiving, assist with financial monitoring and vendor invoice processing. * Comply with ISO ...

Celsius

IT Help Desk Technician

Boca Raton, FL · On-site

... archiving. * Assist users with creating TEAMS groups/channels or SharePoint sites. * Create Application Job Aids for managers to use and distribute as application tutorials. * Other duties as ...

Celsius

IT Help Desk Technician

Boca Raton, FL · On-site

... archiving. * Assist users with creating TEAMS groups/channels or SharePoint sites. * Create Application Job Aids for managers to use and distribute as application tutorials. * Other duties as ...

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Archiving Assistant information

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with record-keeping software or basic knowledge of archival practices, and relevant internships or coursework in library science or information management can be beneficial.

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What are the most commonly searched types of Archiving jobs in Florida?

The most popular types of Archiving jobs in Florida are:

Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Federal Work Study - Archive Assistant (Oral History)

University of Florida

Gainesville, FL • On-site

$15 - $17/hr

Full-time

Posted 24 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

385th of 618 rated colleges and universities

Job description

Federal Work Study - Archive Assistant (Oral History)
Job no: 540683
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:16282200 - LS-ORAL HISTORY PROGRAM
Classification Title:
STU-AST-NON-CLERICAL & ADMIN
Classification Minimum Requirements:
Classification Minimum Requirements are the baseline requirements for Staff Titles and Academic Titles found at the University of Florida.
To be considered, you must upload your cover letter, resume, and a copy of your class schedule and Financial
Aid Award Page. To locate your Financial Aid Award Page, go to https://one.uf.edu/financialaid/aidyear.
Job Description:
SPOHP is the University of Florida's award-winning oral history program. We are engaged in experiential learning initiatives all over the world. Our team of student researchers, interns, volunteers, and staff are dedicated to gathering, preserving, and promoting living histories of individuals from all walks of life. SPOHP is committed to using critical historical inquiry and digital humanities to encourage civic engagement and dialogue between the past, present, and the future.
The federal work study transcription assistant position is responsible for transcription and interview maintenance duties that support the SPOHP collection. We are accepting applications for Fall 2026.
Position duties:
  • Assisting with creating archive inventory.
  • Assisting with digitization workflow processes, including transcription, audit-editing, and metadata
  • creation.
  • Other duties and projects as assigned.

Expected Salary:
$15/hour - $17/hour
Required Qualifications:
• Must be eligible for Federal Work Study
• Must be a current UF student
• Must be available to work 8-10 hours per week
Preferred:
• Experience with or interest in Oral History or other qualitative methods
• Attention to detail
• Ability to learn and utilize new software
• Experience with library archives.
Special Instructions to Applicants:
In order to be considered, you must upload your resume and proof of FWS eligibility.
Open until available positions are filled.
Health Assessment Required:No
Advertised: 21 Jul 2026 Eastern Daylight Time
Applications close: 15 Aug 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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