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Archiving Assistant Jobs in Alabama (NOW HIRING)

Samford University

Research Assistant

Birmingham, AL · On-site

$19.25 - $26.50/hr

Description The Research Assistant for the Office of University Historian assists in all aspects of ... Conduct archival, digital, and secondary-source research in support of the university historian ...

Yulista

STSY - Research Assistant Part-time

Huntsville, AL · On-site

$19 - $26/hr

The Contractor shall provide historical forensic research and documentation support to assist in ... Historical Archives Research: Conduct comprehensive historical forensic research on legacy case ...

Yulista

STSY - Research Assistant Part-time

Huntsville, AL · On-site

$19 - $26/hr

The Contractor shall provide historical forensic research and documentation support to assist in ... Historical Archives Research: Conduct comprehensive historical forensic research on legacy case ...

Talladega College

Administrative Assistant

Talladega, AL · On-site

$16.75 - $22.50/hr

The successful candidate will serve as a confidential assistant to the Dean and to the chairs ... Prepare minutes for meetings convened by the Dean; archive and distribute minutes to faculty and ...

Talladega College

Administrative Assistant

Talladega, AL · On-site

$16.75 - $22.50/hr

... the Dean; archive and distribute minutes to faculty and stakeholders as appropriate. • Draft ... Assist with the preparation and distribution of academic materials, including syllabi, advising ...

Highlands College

Media & Design Support

Birmingham, AL · On-site

Maintain organized project files, media libraries, and creative archives. * Assist with photography, videography, and production support as needed. * Ensure creative deliverables align with Highlands ...

Mindlance

Administrative Assistant I

Huntsville, AL · On-site

$17.75 - $23.25/hr

File, scan, copy, and archive HR documents accurately and promptly. Retrieve employee records upon ... Update employee records with new hire, transfer, promotion, and termination documentation. Assist ...

New

Flowers Hospital

Cardiology - Cath Lab Tech

Kinsey, AL · On-site

If you're ready to assist in life-changing procedures while traveling the country, this is your ... Image Evaluation and Archiving: Evaluate images for technical quality and ensure proper archiving ...

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Archiving Assistant information

What is an archiving assistant?

Archiving Assistants are professionals who support the management, organization, and preservation of records and documents within an organization or institution. Their duties typically include cataloging materials, maintaining accurate records, retrieving files upon request, and ensuring the proper storage and security of sensitive information. They may work in libraries, museums, government agencies, or corporate settings, helping to ensure that valuable documents and artifacts are accessible and well-preserved for future reference. Attention to detail and organizational skills are key to succeeding in this role.

What are the typical daily tasks and responsibilities of an archiving assistant?

As an Archiving Assistant, your daily tasks often include organizing, cataloging, and maintaining both physical and digital records. You may be responsible for retrieving documents upon request, ensuring proper storage conditions, and assisting with the digitization of archives. Collaboration with archivists, librarians, and other team members is common, especially when preparing materials for research or public access. Attention to detail and effective time management are crucial, as you often handle sensitive or historical materials that require careful handling.

What are the key skills and qualifications needed to thrive as an archiving assistant, and why are they important?

To thrive as an Archiving Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a relevant certificate or coursework. Familiarity with digital archiving software, cataloging systems, and databases is typically required. Effective communication, discretion, and the ability to work independently are valuable soft skills in this role. These competencies are crucial for accurately preserving, retrieving, and maintaining important records, ensuring information is accessible and securely managed.

What is the difference between Archiving Assistant vs Records Clerk?

AspectArchiving AssistantRecords Clerk
CredentialsHigh school diploma; some roles may require familiarity with archiving softwareHigh school diploma; basic computer skills
Work EnvironmentLibraries, archives, museums, corporate records departmentsOffice settings, government agencies, healthcare facilities
Job ResponsibilitiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across various administrative sectors

While both roles involve handling records, an Archiving Assistant focuses on preserving and organizing archival materials, often in specialized environments like museums or libraries. A Records Clerk manages day-to-day document processing and retrieval in office settings. The roles differ mainly in scope and environment but share foundational skills in record management.

How to become an archiving assistant?

To become an archiving assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and attention-to-detail skills. Some positions may require familiarity with archival software or record management systems, and relevant experience or training in library science or information management can be beneficial.
Archiving Assistant jobs near you
Infographic showing various Archiving Assistant job openings in Alabama as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Archives Assistant

University of Montevallo

Montevallo, AL • On-site

$8/hr

Part-time

Posted 22 days ago

Job description

Posting Details
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Position Information
Posting Number
Job Title
Archives Assistant
Department
Carmichael Library
Rate of Pay
$8.00 hourly
FLSA
Non-Exempt
Estimated Number of Hours Per Week
8 - 10
Employment Status
Part Time Temporary
Student Appointment Type
Work-Study
General Description
The Archives Assistant performs entry-level archival processing, scanning, and research assistance within the Milner Archives and Special Collections division of the Carmichael Library.
Essential Job Duties
1) Perform archival processing including creating inventories, file-level finding aids, re-housing materials in archival friendly containers (file folders, boxes, photo sleeves, etc.) and insuring the container is recorded per the Records Group alphanumeric system.
2) Scan materials which contributes both to digitization for the web and also in fulfilling research requests.
3) Provide multifaceted research assistance by helping the archivist locate and gather information and to research topics at the request of researchers such as students, faculty and staff, campus offices (primarily the President's Office, University Relations, and the UM Foundation), the town of Montevallo, alumni, and the general public. This also includes assisting the archivist in preparing for class visits, providing project support, and supervising the reshelving/rehousing of materials that have been used.
Education and Experience
High School Diploma or GED equivalent
Skills, Knowledge, and Abilities
1. Technical competence-ability to operate a scanner and ability to learn data preservation and management.
2. Customer service oriented and have basic knowledge of how to do research.
3. Ability to work both independently and collaboratively.
4. Ability to maintain confidentiality and use appropriate judgment in handling information and records.
5. Knowledge of or ability to learn content management systems and various metadata schema used in archival practice.
Preferred Major
History or other liberal arts degree
Licenses, Certification or Registrations
None
Number of Vacancies
Desired Start Date
Open Date
07/29/2026
Close Date
Open Until Filled
Yes
Additional Statement
EEO Statement
UM is an Equal Employment Opportunity Institution.

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