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Archive Assistant Jobs in Florida (NOW HIRING)

Leware Construction Company of Florida, Inc.

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Payroll Administrator

Leesburg, FL · On-site

$21 - $28.25/hr

Support monthly, yearly, and other administrative tasks such as payroll closeouts, benefit enrollments, and record archiving * Assist with employee communications, verifications, and other HR-related ...

8-Koi

Project Coordinator - Full-Time

Melbourne, FL · On-site

Support project closeout, including punch lists, closeout documentation, and project archives. * Assist with proposal preparation and other business development activities. * Provide general ...

Jobtailor

Executive Assistant

Miami, FL · On-site

Manage documentation and information archiving (ex. Teams, SharePoint, etc.) * Office maintenance ... Provide status on all projects and assist with the day-to-day operations. Requirements * Bachelor ...

Omni Inclusive

Administrative Assistant Lv1

Miami, FL · On-site

$17.25 - $23.25/hr

Administrative Assistant 1 ADMIN NEEDS TO DO HEAVY FILING. The Administrative Assistant 1 will ... Enter routine data into standard forms and templates, and file and archive paper and electronic ...

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Archive Assistant information

See Florida salary details

$8

$17

$29

How much do archive assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for archive assistant in Florida is $17.52, according to ZipRecruiter salary data. Most workers in this role earn between $12.26 and $20.87 per hour, depending on experience, location, and employer.

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What are the most commonly searched types of Archive jobs in Florida?

The most popular types of Archive jobs in Florida are:

What cities in Florida are hiring for Archive Assistant jobs?

Cities in Florida with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,440 per year, or $17.5 per hour.

Oral History Archivist

Gainesville, FL • On-site

University of Florida
Colleges, Universities, and Professional Schools • 5 - 10K employees
Learn more about University of Floridaexternal

$60K - $65K/yr

Full-time

Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Manage new and legacy oral history collections through accessioning, arrangement, description, and processing.

  • Create and coordinate metadata, inventories, indexes, and finding aids to improve access and discoverability.

  • Provide reference services and assist users in discovering and using oral history collections.

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

Job description

Oral History Archivist
Job no: 541035
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums, Office/Administrative/Fiscal Support
Department:16282200 - LS-ORAL HISTORY PROGRAM
Classification Title:
Library Coordinator II
Classification Minimum Requirements:
Bachelor's degree in an appropriate area of specialization and four years of related library experience; or a master's degree in Library or Information Science or another directly relevant area.
Job Description:
The Oral History Archivist will serve as the primary professional responsible for managing new and legacy oral history materials, including accessioning, arrangement, description, metadata, digitization coordination, preservation planning, and access workflows. The position will work closely with the SPOHP Director and University of Florida Libraries staff to support the preservation and public accessibility of oral histories through the University of Florida Digital Collections.
Archival Processing and Management
  • Appraise, accession, arrange, describe, and process new and legacy oral history collections and related materials.
  • Manage collection databases, tracking systems, inventories, and related archival documentation.
  • Assist with the development and implementation of policies and workflows for digital preservation, records management, storage, and long-term access.
  • Lead efforts to address archival backlogs, including legacy analog audiovisual materials, digitization tracking, and processing prioritization.
  • Oversee daily archival and collection-related activities involving oral histories and associated audiovisual and documentary materials.

Digital Access and Management
  • Create, revise, and standardize metadata, inventories, indexes, abstracts, finding aids, and other descriptive tools to improve intellectual control, discoverability, and access.
  • Coordinate archival workflows with University of Florida Libraries and the University of Florida Digital Collections, including metadata preparation, ingest support, and public access to processed materials.

Collections Management
  • Maintain documentation related to deeds of gift, permissions, embargoes, restrictions, and other rights or access conditions for oral history materials.
  • Support responsible stewardship of restricted, embargoed, culturally sensitive, and rights-sensitive collections using appropriate professional and ethical practices.
  • Assess and support the care of audio and video recordings, transcripts, digital files, paper records, photographs, and other collection materials.
  • Coordinate storage, preservation planning, digitization, and reformatting workflows.
  • Develop, document, and maintain archival workflows and standards for new oral history projects, including file-naming conventions, folder architecture, interview documentation, metadata capture, and the transfer of materials into SPOHP's archival systems.
  • Provide collection data, inventories, and related documentation to support preservation planning, reporting, and grant or contract proposals involving archival processing and digitization.

Reference, Access, and Outreach
  • Provide reference services and assist faculty, students, researchers, and community users in discovering and using SPOHP collections.
  • Respond to inquiries regarding collection content, access, restrictions, permissions, and appropriate use.
  • Serve as a liaison to University of Florida Libraries and relevant campus and community partners on matters related to archival access, preservation, and stewardship.

Expected Salary:
The salary range for this position is $60,000 - $65,000.
This is a TEAMS position and is eligible for a suite of excellent benefits, retirement options, and paid leave.
Required Qualifications:
Bachelor's degree in an appropriate area of specialization and four years of related library experience; or a master's degree in Library or Information Science or another directly relevant area.
Preferred:
  • A master's degree from an ALA-accredited library or information science program with a concentration in archives, or a master's degree in history, public history, archival studies, museum studies, information studies, or a related field.
  • At least two years of experience with archival processing, arrangement, description, and collections management.
  • Experience working with oral history collections, audiovisual archives, or other non-paper-based archival materials, including audiocassettes, VHS, DVD, CD, and reel-to-reel recordings.
  • Knowledge of archival best practices related to audiovisual preservation, digitization, born-digital records, and digital preservation.
  • Experience creating inventories, abstracts, indexes, finding aids, or other archival reference tools.
  • Experience applying archival description and encoding standards, including Describing Archives: A Content Standard and Encoded Archival Description.
  • Experience managing data in an archival management system such as ArchivesSpace.
  • Experience processing and managing born-digital records.
  • Experience administering deeds of gift, permissions, restrictions, embargoes, and access controls.
  • Experience providing reference assistance to researchers and the public.
  • Experience working with community organizations, cultural heritage groups, historical societies, or community-centered archival initiatives.
  • Familiarity with culturally sensitive collections, community-centered archival stewardship, and protocols for Native American archival materials.
  • Demonstrated ability to plan and complete complex projects, establish and maintain workflows, set priorities, and meet deadlines.
  • Experience training or supervising students, interns, employees, or volunteers in an archival environment.
  • Experience collaborating with libraries, digital collections platforms, or institutional repositories such as the University of Florida Digital Collections.
  • Strong written, organizational, and interpersonal communication skills.
  • Ability to work independently and collaboratively while managing multiple priorities.
  • Experience handling confidential, restricted, culturally sensitive, or otherwise sensitive materials with discretion.
  • Proficiency in Spanish is helpful but not required.

Special Instructions to Applicants:
To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No.
Advertised: 25 Aug 2026 Eastern Daylight Time
Applications close: 02 Oct 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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