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Archive Assistant Jobs in Boca Raton, FL (NOW HIRING)

Kids in Distress

Administrative Assistant

Oakland Park, FL · On-site

$17.25 - $23/hr

Answer all phone calls, assist clients who need referrals and/or resources to the various ... Manages program-filing system which includes archiving, assistance with auditing and weekly ...

Kids in Distress

Administrative Assistant

Oakland Park, FL · On-site

$17.25 - $23/hr

Answer all phone calls, assist clients who need referrals and/or resources to the various ... Manages program-filing system which includes archiving, assistance with auditing and weekly ...

Kids in Distress

Administrative Assistant

Oakland Park, FL · On-site

$16.75 - $22.50/hr

Answer all phone calls, assist clients who need referrals and/or resources to the various ... Manages program-filing system which includes archiving, assistance with auditing and weekly ...

Arts Hacker

Programming Assistant

West Palm Beach, FL · On-site

Maintain and update program archives and assist with performance reporting (e.g., BMI/ASCAP) * Serve as a liaison between internal teams, contractors, and venue staff as needed 3. Operations and ...

ICONMA

Pre-Analytical Assistant I

Hollywood, FL · On-site

Pre-Analytical Assistant I Our client, a Medical Research company, is looking for a Pre-Analytical ... archive mode]- centrifugation- aliquoting * High School Diploma or GED. * Medical background ...

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Archive Assistant information

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How much do archive assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for archive assistant in Boca Raton, FL is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $14.65 and $24.95 per hour, depending on experience, location, and employer.

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What cities near Boca Raton, FL are hiring for Archive Assistant jobs?

Cities near Boca Raton, FL with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,567 per year, or $20.9 per hour.

Assistant Director, Events

Palm Beach, FL • On-site

American Jewish Committee
201 - 500 employees
Learn more about American Jewish Committeeexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

New

Job description

South Florida (preferably in Broward, Dade or South Palm Beach)
About AJC
American Jewish Committee (AJC) is the global advocacy organization for the Jewish people. We create trusted partnerships with leaders around the world to ensure Jews and Israel are safe and thriving.
With an unparalleled reach spanning six continents, AJC engages leaders in more than 110 countries through 40 offices and dozens of partnerships with Jewish communities worldwide. Wherever the Jewish people and Israel need us, AJC is there-empowering leaders in government, education, partner communities, and the private sector to counter antisemitism and act as allies.
The challenges we face are global. AJC is leading the global response. Join us.
Your Department
AJC's Regional Offices connect the local communities with AJC's global advocacy work to enhance the well-being of the Jewish people and Israel. We maintain the agency's nationwide presence by attracting leaders and donors to AJC, enhancing the organization's influence with key local, national, and international decision makers and stakeholders, implementing advocacy initiatives at the state and local level, and establishing and nurturing community relationships.
Your Impact
This position advances AJC's mission by planning, overseeing, and developing work that directly supports the organization's strategic goals; may have no direct reports or manage a small team. The role exercises significant latitude to solve moderately complex challenges and make decisions with meaningful departmental impact.
The Assistant Director will serve as a key partner in the planning, coordination, and execution of AJC's signature and regional events in South Florida working closely with the fundraising teams in Miami Broward and Palm Beach offices and other internal stakeholders to ensure seamless, high-impact experiences.
Your Role
This team member provides event production and logistics expertise in the planning and execution of events for AJC in the region.
Responsibilities are centered on managing key elements of event operations (budgets, F&B, transportation, vendor management) for multi-size events, creating and managing event and department budgets, vendor and venue searches and contract negotiations, and problem-solving unique project challenges. This role will leverage learnings and tools from the Global Events team, as well as the applicable regional offices.
Core responsibilities:
  • Support event choreography and logistics, including coordination of venue space and set ups, liaising with vendors, onsite supervision, function as key support staff, and troubleshoot needs for all regional events.
  • Engage with vendors during events, including sourcing and overseeing vendors, contract negotiation, co-creating routes and schedules, and coordinating execution of services onsite.
  • Create and manage event budgets, including research and projections, payment authorization, invoice follow up and reconciliation.
  • Manage Kosher and other Food and Beverage programs, including vendor and venue research, and managing dietary restrictions needs for all participants. Maintain menu inclusivity policy for all relevant events.
  • Ensure that post-event close out occurs in a timely and efficient fashion including uploading guests to Raisers Edge, collaborating with colleagues on individual follow up needs, and tracking payments and gifts.
  • Coordinate with local and national staff on event promotion and media needs.
  • Coordinate with speakers and presenters for each event on logistics.
  • Review and negotiate contracts for hotels, restaurants, and other venues, as well as supplier contracts for event related services.
  • Conduct venue research and site inspections.
  • Support host committees and lay leader engagement as directed.

Additional responsibilities:
  • Assist in identifying staffing needs onsite; assist in defining and communicating roles and responsibilities.
  • Assist customers and access reports through the registration software (Cvent) and other software.
  • Research and work with external vendors to manage special projects.
  • Support post-event activities including debrief memos and creating an event archive.
  • Assist with set-up and break-down of events, as well as onsite production as necessary.
  • Special projects as assigned.

Supervisory Role
Individual contributor
Education, Training, and Experience
  • BA degree required.
  • Minimum of 5 years of related work experience and intermediate job skills and knowledge.
  • Certified Meeting Planner (CMP) credentials are a plus.
  • Working knowledge of CRM and other donor related tools.

Knowledge, Skills, and Abilities
  • Passion for the mission, goals, and objectives of AJC
  • Committed to AJC's core values: respect, accountability, integrity, innovation, and collaboration
  • Passion for event-based work with experience in some of the following strongly preferred: event planning, catering and banquet services, hospitality industry.
  • Thorough knowledge of kosher dietary laws.
  • Demonstrates professionalism and high standards of conduct
  • Ability to work collaboratively with individuals from diverse backgrounds
  • Excellent communication skills (written, verbal, and listening)
  • Strong organization and project management skills, including the ability to set priorities and meet deadlines
  • Strong attention to detail
  • A self-starter, willing to take the initiative. Capacity to multitask and work in a fast-paced and changing environment
  • Willing and able to work outside of standard working hours, including early mornings, evenings, and/or weekends
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook), Google Suite applications, and Zoom
  • Must have knowledge of Cvent and relevant event software. Cvent certification is a plus.

Physical Demands
Office employees:
  • Remaining in a stationary position, often sitting or standing for prolonged periods
  • Repeating motions that may include the wrists, hands, and/or fingers
  • Communicating with others to exchange information
  • Moving about to accomplish tasks or moving from one worksite to another

Disclaimers
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute a contract between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
Compensation
The salary for this position is $65,000 - $75,000 depending on relevant experience and location.
Benefits
  • Regular Full-time employee benefits:
  • Medical, vision, and dental plans
  • Flexible Spending Account options
  • Generous Paid Time Off (PTO) - 15 vacation days per year, that increases with continued employment
  • Paid Holidays (many Federal and major Jewish Holidays)
  • Hybrid work schedule
  • 403(b) participation, after one year of employment
  • Transit plan
  • Competitive Paid Parental Leave

*After applicable waiting or probationary periods have been met

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