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Archive Assistant Jobs in Boca Raton, FL (NOW HIRING)

Wilen

Database Administrator

Deerfield Beach, FL · On-site

... * Assist with data retention, archival, secure deletion, and data lifecycle requirements. * Identify database security risks and recommend appropriate remediation. Required Qualifications * 2-3 ...

Wilen

Database Administrator

Deerfield Beach, FL · On-site

... standards. · Assist with data retention, archival, secure deletion, and data lifecycle requirements. · Identify database security risks and recommend appropriate remediation. Required ...

Bowhead

General Clerk III

Sunrise, FL · On-site

$21.18/hr

... file transfers * Assist with Freedom of Information Act (FOIA) requests * Per local office ... Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule ...

Bowhead

General Clerk III

Sunrise, FL · On-site

$21.18/hr

... file transfers * Assist with Freedom of Information Act (FOIA) requests * Per local office ... Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule ...

Bowhead

General Clerk III

Sunrise, FL · On-site

$21.18/hr

... file transfers * Assist with Freedom of Information Act (FOIA) requests * Per local office ... Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule ...

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Archive Assistant information

See Boca Raton, FL salary details

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How much do archive assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for archive assistant in Boca Raton, FL is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $14.65 and $24.95 per hour, depending on experience, location, and employer.

What is an archive assistant?

Archive Assistants are professionals who help organize, maintain, and preserve historical documents, records, and other archival materials. They assist archivists in cataloging items, retrieving records for users, and ensuring that materials are properly stored for long-term preservation. Archive Assistants may also help with digitization projects and provide support to researchers who need access to specific documents. Their role is essential in keeping archives accessible and well-maintained for both current and future use.

What are the key skills and qualifications needed to thrive as an archive assistant, and why are they important?

To thrive as an Archive Assistant, you need strong organizational abilities, attention to detail, and a background in information management or a related field, often supported by relevant qualifications or experience. Familiarity with cataloguing software, digital archiving systems, and database management is typically required. Excellent communication, teamwork, and problem-solving skills set outstanding Archive Assistants apart. These skills ensure the accurate preservation, retrieval, and accessibility of important records and materials for organizations and researchers.

What are some common challenges archive assistants face when managing large collections, and how can they overcome them?

Archive Assistants often encounter challenges related to organizing, cataloging, and preserving a high volume of diverse materials. Managing large collections requires strong attention to detail, effective time management, and the ability to use archival databases efficiently. To overcome these challenges, it's important to follow standardized procedures, regularly update catalog records, and collaborate closely with archivists and other team members. Additionally, keeping up with best practices in preservation and digital archiving can help maintain the integrity and accessibility of collections.

What is the difference between Archive Assistant vs Records Clerk?

AspectArchive AssistantRecords Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent; often similar certifications
Work EnvironmentLibraries, archives, museums, government agenciesOffices, government agencies, healthcare facilities
Job DutiesOrganizing, cataloging, maintaining archival materialsProcessing, filing, retrieving records and documents
Industry UsageCommon in archival and historical institutionsWidespread across administrative and clerical settings

Both roles involve handling records, but Archive Assistants focus on preserving and organizing archival materials, often in specialized environments. Records Clerks primarily manage day-to-day document processing in office settings. While their skills overlap, their work environments and specific duties differ.

What cities near Boca Raton, FL are hiring for Archive Assistant jobs?

Cities near Boca Raton, FL with the most Archive Assistant job openings:

Archive Assistant jobs near you
Infographic showing various Archive Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,567 per year, or $20.9 per hour.

Project Controls Specialist

Pompano Beach, FL • On-site

KEITH Engineering Design
Specialized Design Services • 11 - 50 employees
Learn more about KEITH Engineering Designexternal

Other

Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

Job description

Project Controls Specialist

KEITH is looking for a detail-oriented and financially driven Project Controls Specialist to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client-oriented business practices, and a strong group of talented professionals.

What you'll do:

As a Project Controls Specialist, you will play a key role in ensuring the successful delivery of projects by supporting project financial health and operational efficiency. This role blends project accounting, scheduling, and documentation management, with a strong emphasis on accounting.

Project Accounting:
  • Manage project billing, accounts receivable, and consultant invoicing, ensuring accuracy and timeliness.
  • Collaborate with Project Managers to review project costs, track budget performance, and finalize monthly invoices.
  • Assist in the preparation and submission of agency-specific billing, including FDOTand other public sector clients.
  • Support the development of project proposals, including fee estimates and budget allocations.
  • Prepare and analyze cost reports, identify variances, and recommend corrective actions.
  • Assist in the preparation of audit packagesand compliance documentation for public agency projects.
  • Maintain and update project financial records in Deltek Vantagepointand internal systems, ensuring data integrity.
  • Monitor and track subconsultant agreements, budgets, and invoicing compliance.
Project Scheduling:
  • Assist in developing and maintaining detailed project schedules.
  • Coordinate with project teams to align financial milestones with project timelines.
  • Identify and mitigate scheduling risks that may impact budget or billing cycles.
Project Documentation:
  • Maintain comprehensive and organized project documentation, including contracts, change orders, and financial correspondence.
  • Support project closeout processes, including final billing, reconciliation, and documentation archiving.
What You’ll Need:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
  • 2–5 years of experience in project accounting, financial controls, or project administrationwithin the A/E/C industry.
  • Familiarity with Deltek Vantagepointor similar project accounting software.
  • Experience with FDOTorother public agency billing processes is a plus.
  • Strong analytical, organizational, and communication skills.
  • Ability to manage multiple priorities and work both independently and collaboratively.
What We Offer:
  • 100% PAIDMedical, Dental, and Vision
  • Employer-Matched 401(k)– 100% Vested on Day 1 of contribution!!!
  • Paid Parental Leaveand Life Insurance
  • PTO, Holidays, and more!
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