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Apartment Secretary Jobs (NOW HIRING)

Mission Senior Living

RESIDENT ASSISTANT

Durango, CO · On-site

$17 - $19/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

Mission Senior Living

RESIDENT ASSISTANT

Mesquite, NV · On-site

$16 - $18/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

Mission Senior Living

CNA

Durango, CO · On-site

$18 - $21/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

Mission Senior Living

RESIDENT ASSISTANT

Clovis, NM · On-site

$13 - $15/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

Mission Senior Living

RESIDENT ASSISTANT

Butte, MT · On-site

$14 - $16/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

Mission Senior Living

RESIDENT ASSISTANT

Fernley, NV · On-site

$13 - $15/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

Mission Senior Living

RESIDENT ASSISTANT

Yuma, AZ · On-site

$15 - $17/hr

Reports deficiencies observed in resident apartments clothing/linen and community in general ... and secretarial support as requested. * Assures door is alarmed at all times. * Assists with ...

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Apartment Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do apartment secretary jobs pay per year?

As of Aug 21, 2026, the average yearly pay for apartment secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does an apartment secretary do?

An apartment secretary is responsible for handling administrative tasks in an apartment complex or residential property office. Their duties typically include answering phones, greeting visitors, managing tenant records, coordinating maintenance requests, and assisting with lease paperwork. They play a vital role in facilitating communication between property management, tenants, and maintenance staff, helping to ensure the smooth operation of the property office.

What are the key skills and qualifications needed to thrive as an apartment secretary?

To thrive as an Apartment Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is commonly required. Excellent communication, customer service, and multitasking abilities help you stand out in coordinating with tenants and supporting property managers. These skills ensure smooth office operations, effective tenant relations, and efficient management of property records.

What are some common challenges faced by an apartment secretary and how can they be managed?

Apartment Secretaries often juggle multiple tasks, such as handling resident inquiries, maintaining records, coordinating maintenance requests, and supporting leasing operations. One common challenge is balancing urgent resident concerns with administrative duties, which requires strong organizational skills and the ability to prioritize effectively. Building good communication with residents and team members, utilizing property management software, and maintaining a clear schedule can help manage these challenges and ensure smooth day-to-day operations.

What is the difference between Apartment Secretary vs Leasing Agent?

AspectApartment SecretaryLeasing Agent
CredentialsBasic administrative skills, sometimes a high school diplomaReal estate license or certification often preferred
Work EnvironmentOffice setting within apartment complex or property managementOn-site at properties, interacting directly with prospective tenants
Employer & Industry UsageProperty management companies, apartment complexesReal estate agencies, property management firms
Primary ResponsibilitiesHandling administrative tasks, answering calls, schedulingShowing units, processing applications, lease signing

While both roles support property operations, an Apartment Secretary primarily manages administrative duties within the office, whereas a Leasing Agent actively engages with prospective tenants and handles leasing processes. The roles often overlap in the property management industry but differ in daily tasks and focus.

More about Apartment Secretary jobs

What cities are hiring for Apartment Secretary jobs?

Cities with the most Apartment Secretary job openings:

What states have the most Apartment Secretary jobs?

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Apartment Secretary jobs near you
Infographic showing various Apartment Secretary job openings in the United States as of August 2026, with employment types broken down into 83% Full Time, 12% Part Time, and 5% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Property Administrative Assistant #128

Cal-Am Properties Inc

Fremont, CA • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

PROPERTY ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation: $23.00 - $25.00 Hourly
Benefits: Medical, Dental, Vision, Vacation and Sick, 401K

Responsibilities

  • Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
  • Edits documents produced by others; Reviews and signs materials, as authorized.
  • Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Serves as an internal resource to administrators or staff on departmental and company procedures.
  • Researches information, as requested, and relays official interpretations.
  • Performs administrative duties associated with scheduling and coordinating meetings.
  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
  • Records and summarizes minutes for typing and distribution.
  • Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
  • Recommends report content and format to display findings most effectively.
  • Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
  • Tracks and monitors assigned budget expenditures and reports on variances.
  • Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
  • Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
  • Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
  • Monitors employee performance on a regular basis.
  • Ensures timely completion of unit's work.
  • Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

  • Minimum Education: High School
  • Minimum Experience: 1-2 Years
  • Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
  • Preferred Education: Bachelor's Degree
  • Preferred Experience: 3 Years
  • Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

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