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Apartment Secretary Jobs (NOW HIRING)

The University of Tennessee

Senior Secretary

Martin, TN · On-site

$16.48/hr

Additionally, this role includes direct responsibility for managing key aspects of the apartment ... Provide secretarial and front-line office support for the Office of Housing. Places and receives ...

New York City | Jobs

SECRETARY

Brooklyn, NY · On-site

$42K - $68K/yr

Secretary NYC Housing Authority Location: Brooklyn Department: Brooklyn Property Management Salary ... for apartment inspections. They will also be responsible for handling correspondence for ...

Cal-Am Properties Inc

Leasing Agent #946

Mesa, AZ

$22/hr

LEASING AGENT Responsible for renting out apartments and assisting residents with their needs ... Secretarial or specialized clerical, including some administrative experience. * Preferred ...

Cal-Am Properties Inc

Leasing Agent #946

Mesa, AZ

$22/hr

LEASING AGENT Responsible for renting out apartments and assisting residents with their needs ... Secretarial or specialized clerical, including some administrative experience. * Preferred ...

Cal-AM Properties Inc

Leasing Agent #946

Mesa, AZ · On-site

$22/hr

LEASING AGENT Responsible for renting out apartments and assisting residents with their needs ... Secretarial or specialized clerical, including some administrative experience. * Preferred ...

ESR Healthcare

Receptionist in Savannah, Georgia

Savannah, GA · On-site

$14.75 - $19.25/hr

... Secretary Job Type: Temporary Key Responsibilities: Greeting and assisting community guests and ... Each company and apartment community may require different and/or additional responsibilities. This ...

Friendship Village of Dublin

Receptionist

Dublin, OH · On-site

$15.25 - $20/hr

... Secretary and/or Executive Director. • Maintains and updates the Resident Apartment List by Number. • Maintains the Resident & Employee Vehicle Information report, updating as necessary. • ...

Friendship Village of Dublin

Receptionist

Dublin, OH · On-site

$14.75 - $19.50/hr

... Secretary and/or Executive Director. • Maintains and updates the Resident Apartment List by Number. • Maintains the Resident & Employee Vehicle Information report, updating as necessary. • ...

Friendship Village of Dublin

Receptionist

Dublin, OH · On-site

$15.25 - $20/hr

... Secretary and/or Executive Director. • Maintains and updates the Resident Apartment List by Number. • Maintains the Resident & Employee Vehicle Information report, updating as necessary. • ...

Suffolkrha

Executive Director

Suffolk, VA · On-site

... Apartments, and Parker Riddick Villages. * Housing Choice Vouchers (Section 8) The agency ... Serves as the Secretary to the SRHA Board of Commissioners: communicates and maintains working ...

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Apartment Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do apartment secretary jobs pay per year?

As of Sep 10, 2026, the average yearly pay for apartment secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does an apartment secretary do?

An apartment secretary is responsible for handling administrative tasks in an apartment complex or residential property office. Their duties typically include answering phones, greeting visitors, managing tenant records, coordinating maintenance requests, and assisting with lease paperwork. They play a vital role in facilitating communication between property management, tenants, and maintenance staff, helping to ensure the smooth operation of the property office.

What are the key skills and qualifications needed to thrive as an apartment secretary?

To thrive as an Apartment Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is commonly required. Excellent communication, customer service, and multitasking abilities help you stand out in coordinating with tenants and supporting property managers. These skills ensure smooth office operations, effective tenant relations, and efficient management of property records.

What are some common challenges faced by an apartment secretary and how can they be managed?

Apartment Secretaries often juggle multiple tasks, such as handling resident inquiries, maintaining records, coordinating maintenance requests, and supporting leasing operations. One common challenge is balancing urgent resident concerns with administrative duties, which requires strong organizational skills and the ability to prioritize effectively. Building good communication with residents and team members, utilizing property management software, and maintaining a clear schedule can help manage these challenges and ensure smooth day-to-day operations.

What is the difference between Apartment Secretary vs Leasing Agent?

AspectApartment SecretaryLeasing Agent
CredentialsBasic administrative skills, sometimes a high school diplomaReal estate license or certification often preferred
Work EnvironmentOffice setting within apartment complex or property managementOn-site at properties, interacting directly with prospective tenants
Employer & Industry UsageProperty management companies, apartment complexesReal estate agencies, property management firms
Primary ResponsibilitiesHandling administrative tasks, answering calls, schedulingShowing units, processing applications, lease signing

While both roles support property operations, an Apartment Secretary primarily manages administrative duties within the office, whereas a Leasing Agent actively engages with prospective tenants and handles leasing processes. The roles often overlap in the property management industry but differ in daily tasks and focus.

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Cities with the most Apartment Secretary job openings:

What states have the most Apartment Secretary jobs?

States with the most job openings for Apartment Secretary jobs include:

What are popular job titles related to Apartment Secretary jobs?

For Apartment Secretary jobs, the most frequently searched job titles are:

Apartment Secretary jobs near you
Infographic showing various Apartment Secretary job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, and 4% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Senior Secretary

Martin, TN • On-site

The University of Tennessee
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about The University of Tennesseeexternal

$16.48/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The Senior Secretary provides comprehensive administrative and operational support to the Office of Housing. This position serves as a contact for departmental communications, coordinates human resources and payroll processes, and performs a wide variety of clerical, organizational, and logistical tasks. Additionally, this role includes direct responsibility for managing key aspects of the apartment assignment process for University Courts Apartments, supporting resident services, and overseeing associated records and compliance tasks.

Minimum Qualifications:  Candidates must have a High School Diploma or GED, and 2 to 3 years office experience. 
    Skill in using Microsoft Office Suite, email systems, and database entry.
    Ability to manage multiple tasks and prioritize effectively.
    Knowledge of or ability to learn housing software systems.
    Ability to communicate clearly and professionally with students, staff, and outside parties.
    Skill in maintaining confidentiality and working with sensitive information.

Preferred Qualifications: Professional experience in office administration and basic human resources processes. 


Application Process: Qualified candidates should apply online. Attached resume is required for consideration. 
Application Deadline: Review of applications is expected to begin on August 13th, 2026, and will continue until the position has been filled.
Minimum hiring rate $16.48 per hour (Market Range MR06) - Salary commensurate with education and experience.

    Maintain paper and electronic filing systems. Assist with general correspondence and support departmental communications.
    Provide secretarial and front-line office support for the Office of Housing. Places and receives telephone calls and greets visitors; provides information or routes callers to appropriate staff members; takes messages as needed. Evaluates issues to determine appropriate referral needed; forwards emergency calls to the proper person immediately or determines who can respond to emergencies. 
    Coordinate all human resources-related processes for the Office of Housing including paperwork, new hire onboarding, employee status changes, time and leave entry, and employment file management. Submit payroll for full-time, part-time, and student employees using the DASH system.
    Manage the application, assignment, and resident communication processes for University Courts Apartments. Maintain accurate apartment rosters in RMS and coordinate room changes and updates.
    Oversee resident move-in and move-out procedures for University Courts. Communicate expectations, key dates, and ensure forms and records are submitted accurately.
    Manage University Courts key control, including key distribution and collection, coordinating lock changes, and maintaining records for compliance and security. Assist residents with questions and enforce departmental and university policies.
    Ensures security, integrity, and confidentiality of data.
    Procure supplies and materials for the purpose of maintaining the availability of required items for Housing central staff. (office supplies, printer cartridges, batteries, etc.) 
    Maintains inventory of supplies and materials for the Housing central staff (ex. office supplies, appliances, etc.)
    Assist Housing personnel with questions regarding payroll and timesheet entry. 
    Adds charges to student accounts for lost keys and damaged property. 
    Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
    Other duties as assigned.

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