Ap Operations Associate Jobs in Malvern, PA (NOW HIRING)

Who Our Client Is

Our client is a global healthcare organization focused on advancing innovative therapies that improve patient outcomes. Through a commitment to quality, compliance, and operational excellence, they support healthcare providers and patients worldwide with specialized treatment solutions and industry-leading expertise.

What Our Client Needs

Our client is seeking an AP Accountant Invoice Processing Analyst to support Accounts Payable operations through invoice processing, issue resolution, and continuous process improvement. This role serves as a key resource for resolving complex invoice challenges, maintaining payment accuracy, and partnering across departments to improve efficiency and controls.

Who You Are

You are analytical, detail-oriented, and proactive in solving problems. You enjoy identifying root causes, improving processes, and collaborating with cross-functional teams to drive results. You take ownership of issues through resolution and are committed to maintaining accuracy, compliance, and strong vendor relationships.

What You’ll Do

You will play a critical role in ensuring efficient invoice processing, strong vendor support, and continuous improvement within the Accounts Payable function.

• Review incoming invoices within established timelines to determine the appropriate processing or escalation path.
• Enter invoices into NetSuite and route them through the approval workflow.
• Accurately code invoices to the General Ledger and applicable dimensions, including department, class, and location.
• Maintain complete, accurate, and audit-ready documentation within the ERP system.
• Investigate and resolve invoice discrepancies, including purchase order mismatches, duplicate invoices, missing approvals, and workflow issues.
• Manage escalated invoice issues and drive timely resolution with internal stakeholders.
• Monitor rejected invoices and coordinate corrective actions to ensure prompt processing.
• Serve as the primary contact for vendor inquiries regarding invoice status, discrepancies, and payment timing.
• Respond to vendor inquiries within established service level expectations.
• Review vendor statements and assist with account reconciliation activities.
• Partner with Procurement, Operations, and Finance teams to identify recurring issues and implement standardized solutions.
• Support process improvement initiatives that enhance efficiency, controls, and payment accuracy.

This position does not require regular travel and does not include direct supervisory responsibilities.

What You’ll Need

• 3+ years of experience in Accounts Payable, invoice processing, accounting operations, or a related function.
• Experience using NetSuite or a comparable ERP platform.
• Strong problem-solving and root cause analysis skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Strong communication and collaboration skills with both internal and external stakeholders.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.

What They Offer

• Competitive compensation and comprehensive benefits package.
• Medical, dental, and vision coverage.
• 401(k) with company match.
• Generous paid time off and company holidays.
• Professional development and career growth opportunities.
• A collaborative, mission-driven environment focused on improving patient outcomes.

Equal Opportunity Statement

Our client believes that diversity fuels innovation, strengthens teams, and drives success. They are committed to fostering a workplace where every individual—regardless of background—feels valued, respected, and empowered to thrive. Discrimination or harassment of any kind is strictly prohibited.

Our client does not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by applicable laws. Their commitment extends beyond compliance; they actively cultivate an inclusive culture where diverse perspectives are welcomed, and every employee has an equal opportunity to contribute and succeed.