Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post ... Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts ...
Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post ... Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts ...
Accountant
Pomona, CA · On-site
Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post ... Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts ...
Accountant
Pomona, CA · On-site
Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post ... Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts ...
Accountant
Pomona, CA · On-site
Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post ... Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts ...
Accountant
Pomona, CA · On-site
Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post ... Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Senior Accountant
Irvine, CA · On-site
Prepare AP accruals and expense reconciliations * Assist with closing schedules and account analysis * Support financial reporting accuracy Process & Controls * Strengthen internal AP controls
Quick apply
Senior Accountant
Irvine, CA · On-site
Prepare AP accruals and expense reconciliations * Assist with closing schedules and account analysis * Support financial reporting accuracy Process & Controls * Strengthen internal AP controls
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
Pomona, CA · On-site
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
Pomona, CA · On-site
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Administrative Assistant
$21.92 - $32.84/hr
Responsibilities The Administrative Assistant role is responsible for managing vendor payments ... Maintains AP records by scanning, filing, and organizing documents. * Provides customer service to ...
Accounts Payable Manger Temp
$67K - $92K/yr
Participate in the recurring month-end processes, including the management of AP cut-offs. * Prepare 1099-Miscellaneous tax forms and tax levy. Assist with legal requests as needed. * Serve as a ...
Accounts Payable Manger Temp
$67K - $92K/yr
Participate in the recurring month-end processes, including the management of AP cut-offs. * Prepare 1099-Miscellaneous tax forms and tax levy. Assist with legal requests as needed. * Serve as a ...
Accounts Payable Manager
Irvine, CA · On-site
$69K - $96K/yr
Act as the primary point of contact for offshore AP staff, providing guidance and support ... Coordinate tax payments via banking platforms and assist with check and wire transactions as needed ...
Accounts Payable Manager
Irvine, CA · On-site
$69K - $96K/yr
Act as the primary point of contact for offshore AP staff, providing guidance and support ... Coordinate tax payments via banking platforms and assist with check and wire transactions as needed ...
Accounts Payable Manger Temp
Corona, CA · On-site
$41 - $55/hr
Participate in the recurring month-end processes, including the management of AP cut-offs. * Prepare 1099-Miscellaneous tax forms and tax levy. Assist with legal requests as needed. * Serve as a ...
Accounts Payable Manger Temp
Corona, CA · On-site
$41 - $55/hr
Participate in the recurring month-end processes, including the management of AP cut-offs. * Prepare 1099-Miscellaneous tax forms and tax levy. Assist with legal requests as needed. * Serve as a ...
Accounts Payable Supervisor
Irvine, CA · On-site
$80K - $95K/yr
This role will oversee daily AP operations, supervise staff, and support process improvement ... * Assist with improving workflows, implementing process efficiencies, and supporting ERP system ...
Accounts Payable Supervisor
Irvine, CA · On-site
$80K - $95K/yr
This role will oversee daily AP operations, supervise staff, and support process improvement ... * Assist with improving workflows, implementing process efficiencies, and supporting ERP system ...
Be Seen First
AP Clerk
Ontario, CA · On-site
$17 - $22/hr
Reconcile accounts payable transactions. * Assist with monthly accounts payable aging reports. * Research and resolve discrepancies. * Support month-end and year-end closing processes. Recordkeeping ...
Quick apply
Be Seen First
AP Clerk
Ontario, CA · On-site
$17 - $22/hr
Reconcile accounts payable transactions. * Assist with monthly accounts payable aging reports. * Research and resolve discrepancies. * Support month-end and year-end closing processes. Recordkeeping ...
Manager - Cost Assurance
Irvine, CA · On-site
$101K - $113K/yr
... assist them with developing strategies * Manage escalated cases and implement proper remediation including escalation to upper management * Maintain AP log to ensure completeness of all manual ...
Manager - Cost Assurance
Irvine, CA · On-site
$101K - $113K/yr
... assist them with developing strategies * Manage escalated cases and implement proper remediation including escalation to upper management * Maintain AP log to ensure completeness of all manual ...
Ap Assistant information
What are the key skills and qualifications needed to thrive as an AP Assistant, and why are they important?
To thrive as an AP (Accounts Payable) Assistant, you need a solid understanding of basic accounting principles, attention to detail, and often an associate’s degree in accounting or finance. Familiarity with accounting software like QuickBooks, SAP, or Oracle, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, time management, and effective communication help you manage deadlines and collaborate with vendors and internal teams. These competencies ensure accurate processing of invoices and payments, minimizing errors and supporting the financial health of the organization.
What is the difference between Ap Assistant vs Accounts Payable Clerk?
| Aspect | Ap Assistant | Accounts Payable Clerk |
|---|---|---|
| Credentials | High school diploma; some roles may require basic accounting knowledge | High school diploma; familiarity with accounting software |
| Work Environment | Office setting, supporting accounting teams | Office environment, handling invoice processing and payments |
| Employer & Industry | Businesses, finance departments, accounting firms | Corporations, small businesses, finance departments |
| Common Search & Comparison | Often compared for entry-level accounting support roles | More specialized in invoice and payment processing |
The Ap Assistant and Accounts Payable Clerk roles share similarities in supporting accounting functions and working in office environments. However, the Ap Assistant typically provides broader administrative support within the accounting department, while the Accounts Payable Clerk focuses specifically on processing invoices and managing payments. Both roles are essential in finance operations but differ in scope and specialization.
What are some common challenges Accounts Payable Assistants face when managing invoice processing, and how can they effectively overcome them?
Accounts Payable Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy in data entry, and meeting tight payment deadlines. To effectively manage these tasks, it’s important to develop strong organizational skills, use automated accounting software, and communicate clearly with vendors and internal teams to resolve discrepancies promptly. Staying proactive and detail-oriented can help minimize errors and improve workflow efficiency, making invoice processing smoother and more reliable.
What are AP Assistants?
AP Assistants, or Accounts Payable Assistants, are professionals responsible for managing and processing invoices, payments, and other financial transactions within an organization. Their primary duties involve verifying and reconciling bills, maintaining financial records, and ensuring timely payments to vendors and suppliers. They play a crucial role in supporting the accounting department by helping maintain accurate and up-to-date accounts payable records. Attention to detail, organizational skills, and familiarity with accounting software are important for this role.
What are the most commonly searched types of Ap jobs in Riverside, CA? The most popular types of Ap jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Ap Assistant jobs? Cities near Riverside, CA with the most Ap Assistant job openings:
Full-time
Medical, Dental, Vision, Life, Retirement, PTO
Posted 10 days ago
Job description
Duties & Responsibilities:
- Follow proper accounting procedures to reach financial objectives.
- Monitor and analyze financial accounting data and create financial reports based on data analysis.
- Establishing and enforcing proper accounting methods, policies, and principles.
- Evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency.
- Overseeing daily activities of accounting department and ensuring month-end, and year-end reports are completed accurately and on time.
- Ensuring that all accounting processes align with GAAP and current financial legislation.
- Assist auditors with year-end financial audit.
- Cash Receipts, apply customer checks & ACH to open invoices indicated on the remittance advice, and book advance payment (deposits) as unapplied thru AR module.
- Cash Disbursements, transfer of funds within bank accounts, perform weekly check runs to ensure vendors are paid on time, and book ach vendor payments thru AP module.
- Sales Packet Review (review AR invoices to check for missing documents).
- Review invoices entered by AP personnel, clarify any questionable invoice items & prices, post invoices into AP module, and pay outstanding invoices on time.
- Review vendor & service providers agreements, setup new vendor in IQMS, and review AP aging.
- Review credit card statements against receipts and record it thru AP module.
- Review orders & invoices created by customer service personnel, setup new customer in IQMS, review AR aging, and make call for collections on past due invoices.
- Prepare a commission report to calculate percentage sales based on customer payments.
- Quarterly file California sales & use tax returns, yearly file business license permits, property tax returns, and US Census Bureau Reporting.
- Prepare agenda for weekly meetings, periodically back-up or assist Customer Service, Accounts Payable and Purchasing Manager.
- Perform any other assignments CEO
Required Knowledge, Skills, & Abilities:
- High School Diploma
- Associate degree preferable (Accounting Courses +)
- Intermediate Microsoft office skills including Excel & Word.
- Excellent interpersonal, written & oral communication.
- 3 to 5 years of AR & AP job experience including 2 years of supervisor experience.
- IQMS will be plus but not required.
- The ability to work independently and to collaborate with others.
Physical Requirements:
- Sit for long period of time, and ability to work at a computer workstation
- Ability to move around an office environment and on the production floor.
- Lift up to 20-25 pounds.
- Must be able to talk, Listen, and speak clearly on telephone.
Benefits:
- Medical, Dental, Vision, 401K with company match, Life Insurance, PTO, and Holiday Pay.