ZipRecruiter

Log In

1

Ap Assistant Jobs in El Sobrante, CA (NOW HIRING)

Scorpion Therapeutics

AP Accountant

Foster City, CA · On-site

$115 - $130/hr

Support financial systems implementations and process improvements. * Assist with special projects ... Strong AP/expense reporting/internal controls knowledge. * Knowledge of 1099 reporting and audit ...

New

Benefit Cosmetics

AP Accountant

San Francisco, CA · On-site

$26.44 - $38.46/hr

Review the AP aging report weekly and resolve any past due invoices * Perform timely reconciliation ... * Assist in weekly cash disbursement process by preparing and reviewing payment batches * Ensure ...

LVMH Group

AP Accountant

San Francisco, CA · On-site

$55 - $80/hr

Review the AP aging report weekly and resolve any past due invoices * Perform timely reconciliation ... * Assist in weekly cash disbursement process by preparing and reviewing payment batches * Ensure ...

New

Dialpad

Manager, Accounts Payable and Expenses

San Ramon, CA · On-site

$73K - $100K/yr

Supervise and mentor the AP team, acting as a hands-on team leader and backup when needed. * Assist with implementing and adopting new systems and processes, ensuring compliance with internal ...

77 consultants

PAs & AP Nursing, CRNA

Walnut Creek, CA · On-site

$200 - $210/hr

Description 77 Consultants is actively seeking PAs & AP Nursing professionals, including CRNAs, to ... Provide high-quality patient care under the supervision of licensed medical professionals * Assist ...

GLIDE

Senior Accounts Payable Accountant

San Francisco, CA · On-site

$56K - $75K/yr

Prepare or assist with AP accruals, journal entries, and other month-end activities. * Investigate discrepancies and support monthly, quarterly, and year-end close. Grants, Compliance & Internal ...

next page

Showing results 1-20

All JobsAp JobsAp Assistant JobsAp Assistant Jobs in El Sobrante, CA

Ap Assistant information

What is an AP assistant?

AP Assistants, or Accounts Payable Assistants, are professionals responsible for managing and processing invoices, payments, and other financial transactions within an organization. Their primary duties involve verifying and reconciling bills, maintaining financial records, and ensuring timely payments to vendors and suppliers. They play a crucial role in supporting the accounting department by helping maintain accurate and up-to-date accounts payable records. Attention to detail, organizational skills, and familiarity with accounting software are important for this role.

What are the key skills and qualifications needed to thrive as an AP assistant, and why are they important?

To thrive as an AP (Accounts Payable) Assistant, you need a solid understanding of basic accounting principles, attention to detail, and often an associate’s degree in accounting or finance. Familiarity with accounting software like QuickBooks, SAP, or Oracle, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, time management, and effective communication help you manage deadlines and collaborate with vendors and internal teams. These competencies ensure accurate processing of invoices and payments, minimizing errors and supporting the financial health of the organization.

What are some common challenges AP assistants face when managing invoice processing, and how can they effectively overcome them?

Accounts Payable Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy in data entry, and meeting tight payment deadlines. To effectively manage these tasks, it’s important to develop strong organizational skills, use automated accounting software, and communicate clearly with vendors and internal teams to resolve discrepancies promptly. Staying proactive and detail-oriented can help minimize errors and improve workflow efficiency, making invoice processing smoother and more reliable.

What is the difference between Ap Assistant vs Accounts Payable Clerk?

AspectAp AssistantAccounts Payable Clerk
CredentialsHigh school diploma; some roles may require basic accounting knowledgeHigh school diploma; familiarity with accounting software
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling invoice processing and payments
Employer & IndustryBusinesses, finance departments, accounting firmsCorporations, small businesses, finance departments
Common Search & ComparisonOften compared for entry-level accounting support rolesMore specialized in invoice and payment processing

The Ap Assistant and Accounts Payable Clerk roles share similarities in supporting accounting functions and working in office environments. However, the Ap Assistant typically provides broader administrative support within the accounting department, while the Accounts Payable Clerk focuses specifically on processing invoices and managing payments. Both roles are essential in finance operations but differ in scope and specialization.

What cities near El Sobrante, CA are hiring for Ap Assistant jobs?

Cities near El Sobrante, CA with the most Ap Assistant job openings:

Ap Assistant jobs near you
Infographic showing various Ap Assistant job openings in El Sobrante, CA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution.

AP Accountant

Scorpion Therapeutics

Foster City, CA • On-site

$115 - $130/hr

Other

Posted yesterday

New

Job description

Position Summary

AP Accountant to process accounts payable transactions, expense reports, vendor communications, and related general accounting activities in a fast-paced environment.

Job Functions/Responsibilities
  • Process high volumes of accounts payable: invoice entry, account coding, proper accounting period entry.
  • Review invoices for appropriate supporting documentation before processing/payment.
  • Match invoices to purchase orders and supporting documentation.
  • Review vendor contracts; assign appropriate expense accounts, departments, and project coding for non-PO invoices.
  • Research and resolve vendor account/invoice/payment discrepancies.
  • Manage the AP email inbox (vendor inquiries, payment requests, invoice questions).
  • Ensure adherence to signature authority and approval policies.
  • Manage Concur expense reporting (processing, audits, user support).
  • Review employee expense reports for policy compliance; review HCP-related expenses for Sunshine Act compliance.
  • Manage the expense reports inbox; support submissions and travel booking inquiries.
  • Provide customer service to internal stakeholders and external vendors.
  • Support quarterly reviews and annual audits with requested documentation.
  • Maintain tax reporting compliance and complete year-end 1099 processing.
  • Support financial systems implementations and process improvements.
  • Assist with special projects and ad-hoc assignments; adapt to evolving needs.
Qualifications
  • Bachelor’s in Accounting/Finance or related field (preferred).
  • 5+ years AP or general accounting experience (preferably high-volume).
  • Required: Concur and NetSuite ERP experience.
  • Strong AP/expense reporting/internal controls knowledge.
  • Knowledge of 1099 reporting and audit support.
  • Proficient in Microsoft Office, especially Excel.
  • Sunshine Act compliance familiarity (preferred).
Skills/Abilities
  • Analytical/problem-solving judgment; sound decision-making.
  • Strong verbal/written communication.
  • Independent, accurate, timely work; manage multiple priorities.
  • Highly organized, detail-oriented, dependable.
  • Team-oriented, adaptable; customer-service focused.
Compensation

Salary range: $115,000–$130,000 (base salary).

#J-18808-Ljbffr

Apply