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Ap Assistant Jobs in Massachusetts (NOW HIRING)

Soni Resources

AP Specialist

Needham, MA · On-site

$25 - $29/hr

Maintain vendor records, including W-9s, insurance certificates, and payment information. * Assist ... Support month-end and year-end closing by reconciling AP accounts and preparing accruals. * Assist ...

Precix

AR/AP Specialist

New Bedford, MA

$22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Match AP invoices to receiving documentation. * Assist in the data entry of AP invoices into ERP A/P system. * Responsible for applying wire payments into ERP A/P system. * Research discrepancies ...

Boston Document Systems, Inc.

AP/AR Specialist

Marlborough, MA · On-site

$23 - $26/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Routine payment processing, ACH, Check, CC, etc. * Assist with AP/AR aging reports * AR Collection Calls Requirements What you will Need to be Successful * Proven working experience in accounts ...

Boston Document Systems

AP/AR Specialist

Marlborough, MA · Hybrid

$23 - $26/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Routine payment processing, ACH, Check, CC, etc. * Assist with AP/AR aging reports * AR Collection Calls Requirements What you will Need to be Successful * Proven working experience in accounts ...

Roessel Joy

AP/AR Specialist

East Bridgewater, MA

$28 - $32/hr

AP/AR Specialist East Bridgewater, MA $26-$28/hour Responsibilities * Process Accounts Payable ... Generate customer invoices, apply cash receipts, and assist with collections * Maintain accurate ...

Fenway Consulting Group

AP Coordinator

Foxboro, MA · Hybrid

$21.50 - $28/hr

Work for a multientity organization in a hybrid role as an AP Coordinator Assist A/P Manager with day to day financial transactions, including verifying, classifying, and recording accounts payable ...

Sellia Corporation

AP Specialist

Spencer, MA · On-site

$22 - $28/hr

  • Medical

  • Retirement

  • PTO

The AP specialist will be responsible for daily accounts payable processing, analyzing and ... This role will assist with identifying, documenting, and maintaining processes and procedures.

Merrimack Health

Pathologist - AP/CP

Methuen, MA · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

... * Assist in the implementation and evaluation of new diagnostic tests and technologies ... Board certification in Pathology (AP/CP). * Active, unrestricted medical license and ability to ...

Merrimack Health

Pathologist - AP/CP

Methuen, MA · On-site

$212K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

Merrimack Health is seeking an AP/CP Board Certified Surgical Pathologist with responsibilities ... * Assist in the implementation and evaluation of new diagnostic tests and technologies.

Merrimack Health

Pathologist - AP/CP

Methuen, MA · On-site

$212K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

Merrimack Health is seeking an AP/CP Board Certified Surgical Pathologist with responsibilities ... * Assist in the implementation and evaluation of new diagnostic tests and technologies.

Lawrence General Hospital

Pathologist - AP/CP

Methuen, MA · On-site

$212K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

Merrimack Health is seeking an AP/CP Board Certified Surgical Pathologist with responsibilities ... * Assist in the implementation and evaluation of new diagnostic tests and technologies.

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Showing results 1-20

All JobsAp JobsAp Assistant JobsAp Assistant Jobs in Massachusetts

Ap Assistant information

What is an AP assistant?

AP Assistants, or Accounts Payable Assistants, are professionals responsible for managing and processing invoices, payments, and other financial transactions within an organization. Their primary duties involve verifying and reconciling bills, maintaining financial records, and ensuring timely payments to vendors and suppliers. They play a crucial role in supporting the accounting department by helping maintain accurate and up-to-date accounts payable records. Attention to detail, organizational skills, and familiarity with accounting software are important for this role.

What are the key skills and qualifications needed to thrive as an AP assistant, and why are they important?

To thrive as an AP (Accounts Payable) Assistant, you need a solid understanding of basic accounting principles, attention to detail, and often an associate’s degree in accounting or finance. Familiarity with accounting software like QuickBooks, SAP, or Oracle, as well as proficiency in Microsoft Excel, is typically required. Strong organizational skills, time management, and effective communication help you manage deadlines and collaborate with vendors and internal teams. These competencies ensure accurate processing of invoices and payments, minimizing errors and supporting the financial health of the organization.

What are some common challenges AP assistants face when managing invoice processing, and how can they effectively overcome them?

Accounts Payable Assistants often encounter challenges such as handling high volumes of invoices, ensuring accuracy in data entry, and meeting tight payment deadlines. To effectively manage these tasks, it’s important to develop strong organizational skills, use automated accounting software, and communicate clearly with vendors and internal teams to resolve discrepancies promptly. Staying proactive and detail-oriented can help minimize errors and improve workflow efficiency, making invoice processing smoother and more reliable.

What is the difference between Ap Assistant vs Accounts Payable Clerk?

AspectAp AssistantAccounts Payable Clerk
CredentialsHigh school diploma; some roles may require basic accounting knowledgeHigh school diploma; familiarity with accounting software
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, handling invoice processing and payments
Employer & IndustryBusinesses, finance departments, accounting firmsCorporations, small businesses, finance departments
Common Search & ComparisonOften compared for entry-level accounting support rolesMore specialized in invoice and payment processing

The Ap Assistant and Accounts Payable Clerk roles share similarities in supporting accounting functions and working in office environments. However, the Ap Assistant typically provides broader administrative support within the accounting department, while the Accounts Payable Clerk focuses specifically on processing invoices and managing payments. Both roles are essential in finance operations but differ in scope and specialization.

What are the most commonly searched types of Ap jobs in Massachusetts?

The most popular types of Ap jobs in Massachusetts are:

What cities in Massachusetts are hiring for Ap Assistant jobs?

Cities in Massachusetts with the most Ap Assistant job openings:

Ap Assistant jobs near you
Infographic showing various Ap Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

AP Specialist

Soni Resources

Needham, MA • On-site

$25 - $29/hr

Contractor

Posted 9 days ago

Job description

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for a portfolio of commercial real estate properties. This role ensures timely and accurate processing of invoices, vendor payments, and expense allocations while maintaining compliance with company policies and accounting standards. The ideal candidate has experience in commercial real estate accounting and is proficient with property management and accounting software such as Yardi, MRI, RealPage, or similar ERP systems.
Key Responsibilities
  • Process high-volume vendor invoices for multiple commercial properties.
  • Review invoices for accuracy, coding, approvals, and compliance with company policies.
  • Match invoices to purchase orders and contracts when applicable.
  • Enter invoices into the accounting system and ensure proper general ledger coding.
  • Prepare and process weekly check runs, ACH payments, and wire transfers.
  • Reconcile vendor statements and resolve invoice discrepancies.
  • Maintain vendor records, including W-9s, insurance certificates, and payment information.
  • Assist with vendor onboarding and maintain accurate vendor files.
  • Allocate expenses to the appropriate properties, departments, and cost centers.
  • Respond to vendor and internal stakeholder inquiries regarding payment status.
  • Support month-end and year-end closing by reconciling AP accounts and preparing accruals.
  • Assist with annual audits by providing requested AP documentation.
  • Monitor aging reports and ensure invoices are paid according to negotiated terms.
  • Maintain organized electronic and physical AP records.
  • Collaborate with property managers, asset managers, and accounting staff to ensure accurate financial reporting.
  • Recommend process improvements to enhance AP efficiency and internal controls.

Qualifications
  • Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
  • 2-5 years of accounts payable experience, preferably within commercial real estate or property management.
  • Experience processing invoices for multiple entities or properties.
  • Knowledge of general accounting principles and AP best practices.
  • Experience with Yardi, MRI, RealPage, JD Edwards, SAP, or other ERP/accounting software preferred.
  • Strong Microsoft Excel skills.
  • Excellent organizational, communication, and problem-solving abilities.
  • High level of accuracy and attention to detail.
  • Ability to prioritize multiple deadlines in a fast-paced environment.

Preferred Qualifications
  • Commercial real estate, property management, REIT, or real estate investment experience.
  • Experience with CAM (Common Area Maintenance) reconciliations and tenant billing support.
  • Familiarity with lease administration and property operating expenses.
  • Understanding of 1099 reporting requirements.

Compensation: $25-29/hr
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
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About Soni Resources

Sourced by ZipRecruiter

Soni is a premier staffing & recruitment company that is disrupting the human capital management space. Headquartered in New York, Soni has presence in 23 markets across the United States. We support each professional relationship with a cutting-edge approach, industry-leading insights, and a human touch. We are trusted to help companies and individuals tackle their challenges and capture their greatest opportunities. We are minority-owned, and diversity & inclusion is in our DNA. We are committed to creating environments where people are empowered to be their authentic selves.

Company size

11 - 50 Employees

Headquarters location

New York, NY, US

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