We're looking for a reliable, hands-on Facilities & Office Coordinator to keep our office running smoothly day to day. This is a varied, fast-paced role - no two days are the same. You'll handle everything from light maintenance and mailroom operations to kitchen stocking, printer management, IT basics, and safety compliance. If you take pride in a well-run workplace and love solving problems on the fly, this role is for you.
What You'll Do
Maintenance & Facilities
- Handle light maintenance requests (furniture repairs, minor plumbing, general fixes)
- Inspect issues, attempt resolution, and coordinate with landlord/vendors when needed
- Track and follow up on all open maintenance requests until resolved
Basic IT & Technology
- Install monitors and docking stations; troubleshoot workstation and AV equipment
- Replace cords and cables; direct employees to IT support resources as needed
- Order replacement IT desk items as required
Mailroom & Shipping
- Receive and distribute mail and packages (FedEx, UPS, USPS, Amazon)
- Weigh, package, and send outgoing shipments; create labels using FedEx account
- Coordinate package pickups with employees and secure deliveries until retrieved
Kitchen & Supply Management
- Stock and maintain kitchens daily; run dishwashers and keep areas clean
- Monitor supply levels and place orders; reconcile delivery tickets and invoices
- Coordinate coffee machine vendors and replace refrigerator filters as needed
Printers & Office Supplies
- Refill printers and plotters daily; manage toner and paper stock levels
- Serve as point of contact for printer/plotter issues and on-site technicians
- Assist employees with printer and plotter use; stock office supply cabinets
Safety, Security & Compliance
- Complete monthly safety tracking (fire extinguisher checks, HSE docs, inspections)
- Serve as floor warden during emergency evacuations; maintain CPR/AED/First Aid training
- Manage badge access, visitor management, and daily headcount reporting
- Upload sustainability data (invoices, utility consumption, shred/recycle) to tracking tools monthly
Reception & Office Support
- Provide reception desk backup coverage; greet and assist visitors professionally
- Process and verify vendor invoices; submit to AP with proper documentation
- Support office events, conference room setups, and general employee needs
- Communicate building and safety updates to staff via email and signage
What You Need
- Ability to lift up to 60 lbs, bend, carry, and climb a ladder when needed
- Reliable all-weather transportation - this is a fully in-person, M-F role
- Proficiency with Microsoft Office Suite, Teams, and Outlook (calendar management)
- Comfortable working with PDFs, Excel, and basic file management
- Familiarity with basic tools (drill, level, tape measure) for light maintenance
- Basic IT knowledge (monitor setup, docking stations, cable management)
- Photoshop experience a plus
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Additional Information
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.
Meet Your Recruiter
Amy Fore
- 1.864.485.8502
- afore@hkaa.com
- Connect on Facebook
- Connect on LinkedIn
HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all of our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.