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Alumni Assistant Jobs in Ohio (NOW HIRING)

Onu

Advanced Administrative Assistant

Ada, OH · On-site

$16.75 - $22.50/hr

The Advanced Administrative Assistant provides comprehensive administrative support to the Office ... Provide training and assistance to students, alumni, employers, and faculty in the use of the ...

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Alumni Assistant information

What is an alumni assistant?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What are the key skills and qualifications needed to thrive as an alumni assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.

How does an alumni assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the most commonly searched types of Alumni jobs in Ohio?

The most popular types of Alumni jobs in Ohio are:

What are popular job titles related to Alumni Assistant jobs in Ohio?

For Alumni Assistant jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Alumni Assistant jobs in Ohio look for?

The top searched job categories for Alumni Assistant jobs in Ohio are:

What cities in Ohio are hiring for Alumni Assistant jobs?

Cities in Ohio with the most Alumni Assistant job openings:

Alumni Assistant jobs near you
Infographic showing various Alumni Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Alumni Engagement Student Employee

MOUNT ST JOSEPH UNIVERSITY

Cincinnati, OH • On-site

Other

Re-posted 8 days ago

Job description

Employer Address: Mount St. Joseph University 5701 Delhi Rd. Cincinnati, OH 45233
Department: Institutional Advancement
Status: Non-Exempt
Supervisor Contact Information: Melissa Rouse melissa.rouse@msj.edu 513-244-4359
Pay: The Student Employee Pay Wage Policy can be found on myMount.
Evaluation Period: Annual performance evaluations will be completed if the student works the entire academic year. If the student works one semester, the performance evaluation will be completed at the conclusion of that semester.
Purpose:
The Alumni Engagement Student Employee will support the Alumni Engagement Office by assisting with initiatives that strengthen relationships with Mount St. Joseph University alumni. This position provides hands-on experience in alumni relations, event planning, communications, constituent engagement, and database management while supporting strategic Institutional Advancement goals.
The student employee will assist with engaging alumni through meaningful outreach, maintaining accurate constituent information, supporting alumni events and programs, and helping create positive experiences for alumni, students, and campus partners.
Duties & Responsibilities:
  • Assist with alumni engagement initiatives, including outreach, communications, and event support
  • Support planning and execution of alumni events, including registration, logistics, volunteer coordination, and event follow-up
  • Assist with maintaining accurate alumni records and updating constituent information in the CRM database
  • Support alumni communications through email, social media, newsletters, and website updates
  • Assist with alumni benefit promotion and awareness initiatives
  • Support alumni research, engagement tracking, and reporting efforts
  • Assist with identifying opportunities to strengthen alumni connections by region, class year, interests, and professional networks
  • Provide administrative support for alumni programs, projects, and office operations
  • Other duties as assigned

Qualifications:
  • Currently enrolled at Mount St. Joseph University
  • Strong interest in building relationships and supporting the Mount community
  • Ability to manage multiple priorities and meet deadlines
  • Strong attention to detail and organizational skills
  • Comfortable communicating with alumni, students, faculty, staff, and community members
  • Experience with social media, communications, event planning, or database systems preferred

Skills/Attributes
Customer Service:
  • Demonstrate a "customer first" mindset by providing exceptional service and creating positive experiences for alumni, students, faculty, staff, and campus partners
  • Represent Mount St. Joseph University professionally and positively in all interactions
  • Adapt willingly to changing priorities, responsibilities, and constituent needs
  • Demonstrate respect and appreciation for diverse backgrounds, experiences, and perspectives
  • Maintain confidentiality when handling constituent information

Teamwork:
  • Collaborate effectively with Institutional Advancement staff and campus partners
  • Communicate, cooperate, and contribute to shared office and departmental goals
  • Support team initiatives and assist with high-volume service periods, including alumni events and campus programs
  • Demonstrate reliability, flexibility, and a willingness to assist where needed

Communication:
  • Develop professional and respectful relationships with alumni, students, faculty, staff, and community members
  • Demonstrate strong written, verbal, and electronic communication skills
  • Communicate information clearly, professionally, and accurately
  • Listen actively and respond appropriately to questions and requests

Accuracy:
  • Maintain a high level of accuracy when updating records, preparing communications, and completing administrative tasks
  • Review work carefully to identify errors, omissions, or inconsistencies

Initiative:
  • Take initiative in completing assignments and identifying opportunities for improvement
  • Demonstrate creativity, curiosity, and a willingness to learn new skills
  • Follow projects and tasks through to completion with appropriate support and communication

Technical:
  • Demonstrate proficiency with Microsoft Office Suite
  • Ability to learn and utilize institutional systems, including CRM/database platforms and communication tools
  • Comfortable learning new technology and applying tools to improve office operations

Work Environment & Physical Demands:
  • Computer-based work, including data entry, communications, and administrative support
  • Ability to manage multiple concurrent projects and responsibilities
  • Regular interaction with alumni, students, faculty, staff, and campus visitors
  • Requires attention to detail, confidentiality, and professionalism
  • Occasional evening and weekend hours may be required to support alumni events and university programs

Application Process:
To apply, please upload a cover letter, resume, and contact information with three professional references via Paycom.
A review of resumes will begin immediately and continue until the position is filled.
Please click here to review the University's policies on E-Verify, Equal Opportunity, and Non-Discrimination.
Mount St. Joseph University is an Equal Opportunity Employer

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