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Alumni Assistant Jobs in Minnesota (NOW HIRING)

Concordia College

Administrative Assistant

Moorhead, MN · On-site

$17.75 - $23.75/hr

Administrative Assistant Position Type: Staff Location: Moorhead Employment Type: Hourly Non-Exempt ... alumni, and guests every day. If you enjoy bringing order to complexity, supporting others, and ...

Crown College

Head Baseball Coach

Saint Bonifacius, MN · On-site

Recruit, mentor, and hold assistant coaches accountable for advancing the mission of the baseball ... alumni and supporters, and prepare student-athletes to make a lifelong impact for Jesus Christ.

Covista

Executive Assistant

Minneapolis, MN · Hybrid

$20.51 - $37.18/hr

... 000 alumni across five accredited institutions. Through personalized, tech-enabled education ... The Executive Assistant provides comprehensive support to Vice Presidents and other executive ...

Covista

Executive Assistant

Minneapolis, MN · On-site

$20.51 - $37.18/hr

... 000 alumni across five accredited institutions. Through personalized, tech-enabled education ... The Executive Assistant provides comprehensive support to Vice Presidents and other executive ...

Covista

Executive Assistant

Minneapolis, MN · Hybrid

$20.51 - $37.18/hr

... 000 alumni across five accredited institutions. Through personalized, tech-enabled education ... The Executive Assistant provides comprehensive support to Vice Presidents and other executive ...

Macalester College

Executive Assistant

Saint Paul, MN · On-site

Overview The Executive Assistant to the VP of Administration and Finance and the VP for ... alumni, campus visitors, cross-departmental colleagues, and vendors * Ability to create and execute ...

Macalester

Executive Assistant

Saint Paul, MN · Hybrid

$28.03 - $29.31/hr

Overview The Executive Assistant to the VP of Administration and Finance and the VP for ... alumni, campus visitors, cross-departmental colleagues, and vendors * Ability to create and execute ...

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All JobsAlumni JobsAlumni Assistant JobsAlumni Assistant Jobs in Minnesota

Alumni Assistant information

What is an alumni assistant?

Alumni Assistants are professionals who support the alumni relations department of an educational institution or organization. Their main responsibilities include maintaining alumni databases, organizing events and reunions, facilitating communication between alumni and the institution, and assisting with fundraising or outreach activities. They play a key role in building lasting relationships with graduates and encouraging their continued engagement and support. Alumni Assistants often serve as a point of contact for alumni inquiries and help coordinate programs that strengthen the alumni community.

What are the key skills and qualifications needed to thrive as an alumni assistant, and why are they important?

To thrive as an Alumni Assistant, you need strong organizational skills, attention to detail, and experience in customer service or administrative roles, often supported by a bachelor’s degree. Familiarity with alumni management software, databases, and proficiency in Microsoft Office Suite are typically required. Excellent interpersonal skills, professionalism, and effective communication help you build positive relationships with alumni and stakeholders. These abilities ensure smooth event coordination, maintain accurate records, and foster lasting engagement between the institution and its alumni network.

How does an alumni assistant typically collaborate with other departments within a university?

Alumni Assistants often work closely with departments such as Career Services, Development, and Communications to organize events, manage alumni databases, and support outreach initiatives. They help coordinate networking opportunities, communicate updates, and facilitate alumni engagement in university programs. This collaboration ensures that alumni remain connected to the institution and can contribute to its growth. Teamwork and strong communication skills are essential, as the role often involves cross-departmental projects and regular interaction with staff, faculty, and alumni.

What is the difference between Alumni Assistant vs Career Services Coordinator?

AspectAlumni AssistantCareer Services Coordinator
Required CredentialsHigh school diploma or associate degree; some roles may prefer bachelor'sBachelor's degree often required; relevant certifications beneficial
Work EnvironmentEducational institutions, alumni offices, non-profit organizationsUniversities, colleges, career centers, educational institutions
Employer & Industry UsageUsed in alumni relations, development offices, and student servicesCommon in career services, student affairs, and employment offices

The Alumni Assistant typically focuses on maintaining alumni relations, event coordination, and communication within educational institutions or alumni organizations. In contrast, the Career Services Coordinator handles career counseling, job placement, and employment programs for students and alumni. While both roles support educational communities, the Alumni Assistant emphasizes alumni engagement, whereas the Career Services Coordinator concentrates on career development and employment support.

What are the most commonly searched types of Alumni jobs in Minnesota?

The most popular types of Alumni jobs in Minnesota are:

What are popular job titles related to Alumni Assistant jobs in Minnesota?

For Alumni Assistant jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Alumni Assistant jobs in Minnesota look for?

The top searched job categories for Alumni Assistant jobs in Minnesota are:

What cities in Minnesota are hiring for Alumni Assistant jobs?

Cities in Minnesota with the most Alumni Assistant job openings:

Alumni Assistant jobs near you
Infographic showing various Alumni Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Concordia College

Moorhead, MN • On-site

$17.75 - $23.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Job description

If you need assistance with the application process, please contact the Office of Human Resources at hr@cord.edu or 218-299-3339, or visit the Human Resources Home Page.
Position Details
Position Title:
Administrative Assistant
Position Type:
Staff
Location:
Moorhead
Employment Type:
Hourly Non-Exempt
Benefit Eligible:Yes
General Employment Period:
January - December
General Work Schedule (days of week):
Monday - Friday, with rare evenings and weekends
General shift hours:
9:00 a.m. - 3:30 p.m. (.75 FTE) to 8:00 a.m. - 4:30 p.m. (1.0 FTE) with rare other shifts as assigned
Why Concordia?
At Concordia Dining Services, every meal is an opportunity to create community, and every great dining experience begins behind the scenes. As our Administrative Assistant, you'll help keep the department running smoothly by supporting scheduling, hiring, communications, and daily operations that allow our team to serve students, employees, alumni, and guests every day.
If you enjoy bringing order to complexity, supporting others, and being the person who helps everything come together, Concordia Dining Services offers a unique opportunity to build a rewarding career in a respectful and supportive environment. Enjoy consistent schedules, outstanding benefits, generous paid time off, tuition benefits, and the opportunity to play an essential role in one of the most visible departments on campus.
About the Role
The primaryresponsibility of this position is to provide administrative support of keyfunctions for the Dining Services office operations, including coordination ofstudent scheduling; office services; hiring and staff support; and communicationand webpage support.
What You'll Do
  1. Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.
  2. Administrative and Cash Handling Support
    1. Prepare meeting materials;
    2. Assist with cash handling tasks as needed;
    3. Prepare and place supply orders for operational supplies and equipment;
    4. Support daily operation of campus ID card services;
    5. Provide courteous and professional customer service by responding to questions and resolving concerns in person, by phone, and through email. Monitor departmental inboxes and resolve or redirect messages.
  3. Coordination of Student Scheduling
    1. Maintain student schedules and enter data as needed using scheduling software;
    2. Coordinate and schedule high school employees;
    3. Monitor and coordinate student substitutions and student timekeeping; enter data as necessary;
    4. Conduct orientation of new student employees; monitor, support, and uphold student employee policies;
    5. Assist with planning and executing student employment recruitment activities such as tabling, job fairs, and outreach.
  4. Hiring and Staff Support
    1. Arrange interview times with hiring managers;
    2. Schedule interview space;
    3. Prepare interview materials;
    4. Assist with maintaining accurate information in the campus human resource information system and files;
    5. Conduct initial onboarding activities for new staff employees;
    6. Prepare uniform orders and maintain inventory levels;
    7. Coordinate and schedule on-call employees;
    8. Place orders for temporary labor; greet temporary labor staff and direct to the assigned work area.
  5. Communication and Webpage Support
    1. Prepare professional communication for internal and external customers and potential customers, including use of social and other media relevant to college students;
    2. Write content for electronic and print materials, including but not limited to materials related to meal plans, ID cards, catering, contract services, residential dining, and retail operations.
    3. Monitor departmental webpages to ensure information remains updated; prepare updated/revised information.
  6. Other duties as assigned

You'll thrive here if you:
  • Enjoy keeping people, projects, and schedules organized.
  • Like being the person others can count on to keep things running smoothly behind the scenes.
  • Take pride in providing exceptional customer service and professional communication.
  • Enjoy balancing a variety of responsibilities and shifting priorities throughout the day.
  • Appreciate working collaboratively with colleagues while also managing projects independently.
  • Want to build a career where your work supports the team that helps create a welcoming campus community.

Qualifications:
Minimum Qualifications:
  • High school diploma (or GED);
  • Associate degree in business, management, or related field OR equivalent experience with one year of full-time work equal to one year of education.

Preferred Qualifications:
  1. One-year related scheduling and/or hiring & staff support experience.

Skills and Abilities
  • Exceptional verbal and written communication skills, including proper grammar, spelling, and punctuation;
  • Highly skilled in Microsoft Office and Teams;
  • Knowledge of timekeeping procedures;
  • Knowledge of work schedules and coordination of multiple staffing needs into a single schedule; student employee recruitment;
  • Understanding of the unique environment of communication on a college campus with focus on young adults;
  • Able to manage multiple projects in a timely manner;
  • Able to work effectively in a team environment as well as ability to self-manage;
  • Able to work with diverse groups of people;
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information and records;
  • Ability to engage our customers with an attitude of willingness and dedication to serve.

Position Opening Date:
8/7/2026
Open Until Filled:
Yes
Screening Begins:
8/10/2026
Benefits and Salary:Concordia College is proud to offer a competitive total compensation package:
  • Health Insurance
  • Health Savings Account
  • Flexible Spending Account
  • Vision Insurance
  • Dental Insurance
  • Preventative Chiropractic Program
  • Retirement Plan
  • Long-Term Disability Insurance (full-time only)
  • Life Insurance (full-time only)
  • 13 Paid holidays including the time off between Christmas and New Year's
  • MN Paid Family and Medical Leave
  • Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
  • Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
  • Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
  • Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
  • Salary - 17.39 - 20.50 USD Hourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.
Employment Contingencies:
Background Check
Special Instructions to Applicants:
Documents Needed to Apply
  • Required Documents
    • None
  • Optional Documents
    • Resume/Curriculum Vitae
    • Cover Letter
    • List of References
    • Licensure
    • Certification
    • Training
    • Other

Nondiscrimination Statement
Concordia College does not discriminate against any employee or applicant for employment on the basis of race, color, creed, sex, religion, national origin, age, veteran status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.
Inquiries regarding this policy may be directed to the Office of Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, 218-299-3339.

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