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Agency Assistant Jobs in Boca Raton, FL (NOW HIRING)

KeyStaff

Payroll Tax Specialist

Boynton Beach, FL · Remote

$50K - $60K/yr

Filing and remitting payroll taxes to their respective taxing agencies. * Assist in the balancing and onboarding of new clients * Reconcile tax-related transactions between payroll and tax systems.

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All JobsAgency JobsAgency Assistant JobsAgency Assistant Jobs in Boca Raton, FL

Agency Assistant information

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Boca Raton, FL?

The most popular types of Agency jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Agency Assistant jobs?

Cities near Boca Raton, FL with the most Agency Assistant job openings:

Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Medical Assistant (Home Health Agency)

The Lakes Home Care

Sunrise, FL • On-site

$18 - $20/hr

Full-time

Re-posted 18 days ago

Job description

The Medical Assistant supports clinical and administrative operations of the Home Health Agency by assisting nurses, therapists, and physicians while ensuring quality patient care, regulatory compliance, and accurate documentation. This role requires professionalism, organization, and strong communication skills in both English and Spanish.

Key Responsibilities

Clinical Support:

Assist RNs, LPNs, and therapists with patient coordination

Take and record vital signs when permitted

Prepare patients for skilled visits and procedures

Perform basic clinical tasks within Florida scope of practice

Maintain infection control and safety standards

Ensure medical supplies are stocked and organized

Support patient education as directed by clinical staff

Administrative Duties:

Schedule patient visits and coordinate clinician calendars

Verify insurance, authorizations, and eligibility (Medicare / Medicaid / Managed Care)

Maintain accurate Electronic Medical Records (EMR)

Assist with intake, consents, and patient documentation

Communicate with physicians’ offices for orders and signatures

Handle phone calls professionally with patients, families, and providers

Support compliance with HIPAA, AHCA, and Medicare guidelines

Qualifications:

High School Diploma or GED (required)

Graduate of an accredited Medical Assistant program (preferred)

Medical Assistant Certification (CMA or RMA preferred)

Bilingual: English & Spanish (required or strongly preferred)

Knowledge of Medicare, Medicaid, and home health processes (preferred)

Experience with EMR systems

Skills & Competencies:

Excellent communication and customer service skills

Strong attention to detail and documentation accuracy

Ability to multitask in a fast-paced environment

Professional, compassionate, and patient-focused

Understanding of HIPAA and patient confidentiality

Team-oriented with strong organizational skills

Compliance & Physical Requirements:

Must follow all AHCA, Medicare, and agency compliance policies

Ability to stand, walk, and assist patients as needed

Background screening and drug test as required by Florida law