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Agency Assistant Jobs in Tennessee (NOW HIRING)

Agency Support Associate

Knoxville, TN · On-site

$16.25 - $21/hr

Become familiar with travel retailer regulations and requirements for certifying, reporting, managing and training authorized retailers under the agency and assist with documenting related business ...

New

Electrician

Johnson City, TN · On-site +1

$28.56 - $33.31/hr

... agency. * assist in planning, design, and detailing of new electrical installations or expansions of present systems. * prepare requisitions and replacement parts, as assigned, and takes notes of ...

The Neal Agency is looking for a Floating Assistant to provide office and administrative support across all departments of the agency. This position is a stepping stone to becoming an Agent Assistant ...

The Neal Agency is looking for a Floating Assistantto provide office and administrative support across all departments of the agency. This position is a stepping stone to becoming an Agent Assistant ...

Project Administrator

Paris, TN · On-site

$27 - $33/hr

Coordinate communication between surveying field crews, engineering staff, subconsultants, clients, contractors, and local municipalities or agencies. * Assist with the construction bidding phase by ...

New

Project Administrator

Paris, TN · On-site

$27 - $33/hr

Coordinate communication between surveying field crews, engineering staff, subconsultants, clients, contractors, and local municipalities or agencies. * Assist with the construction bidding phase by ...

New

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Showing results 1-20

Agency Assistant information

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Tennessee?

The most popular types of Agency jobs in Tennessee are:

What cities in Tennessee are hiring for Agency Assistant jobs?

Cities in Tennessee with the most Agency Assistant job openings:

Infographic showing various Agency Assistant job openings in Tennessee as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Primary Health Coordinator (Nashville, TN)

Mental Health Cooperative

Nashville, TN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 18 days ago


Job description

Ranked one of Tennessee's top places to work, MHC is a rare and special place where outstanding company culture is intentional. Where clients and associates are treated the same, as equals.


Mental Health Cooperative, Inc. (MHC) was formed in 1993 to serve individuals with severe and persistent mental illness. Since then, we have expanded our services to children and adolescents with severe emotional disorders across Middle and East Tennessee.

Our sole purpose is to support and treat those challenged with serious mental illness and poverty. Although based out of Nashville, we serve several communities across middle and East Tennessee with satellite offices in Antioch, Gallatin, Dickson, Columbia, Cleveland, Murfreesboro, Clarksville, Cookeville, Chattanooga, and Memphis.


If you are interested in joining a team that is caring, collaborative, innovative and energizing this might be a great place for you!

Provides care coordination services to consumers involved with severe and persistent mental illness who also have serious physical health care issues.

Job Title: Primary Health Coordinator (Nashville, TN)

JOB SUMMARY:

Provides care coordination services to consumers involved with severe and persistent mental illness who also have serious physical health care issues.

RESPONSIBILITIES:

Work within a team environment agency-wide and in partnership with physical healthcare providers and specialists. Responsible for attending all required trainings, including Wellness Group training to potentially facilitate wellness groups for the agency. Assist teams in identifying and making referrals to IHC. Identify and share with staff community resources that foster improved physical health. Educate consumers, family, and natural supports of diagnosis, prognosis, and necessary or recommended interventions. Accompany and/or transport consumers to provider or specialist appointments, including attending initial appointments. Transport or schedule transportation for consumers to attend appointments, as necessary. Provide medication management through the delivery of medications. Develop logs or tracking mechanisms needed to monitor symptoms, interventions, and successes (i.e. medication logs, nutritional logs). Coordinate care with both mental health and physical health care providers and specialists. Ensure appropriate documentation is available regarding conservatorship, power of attorney, and/or advance directives. Verify insurance and coordinate with insurance payors. Assist in helping CM teams with understanding the appropriate use of the ER. All duties associated with Care Manager I.

REQUIREMENTS:

Essential Skills and Experience:

  • Bachelor's Degree in a health-related field of counseling, psychology, social work, or other behavioral health field.

  • Candidates with a Bachelor's degree in criminal justice must have fifteen college-level semester hours of coursework in behavioral health.

Essential Requirements for the Position:

  • Valid Tennessee Driver's License

  • Acceptable Motor Vehicle Report (MVR)

  • Acceptable Criminal Background Investigation

  • Personal Automobile Insurance

  • Transportation That Seats 4 People

ABOUT YOU:

  • Team Oriented

  • Attend team meetings

  • Participate in team meetings

  • Assist other care managers as needed

  • Aware of the role they play on the team

  • Can diffuse even high-tension situations comfortably

  • Recovery focused

  • Individualize service plans

  • Progress notes reflect quality service

  • All domains are addressed with each consumer as needed

Joint Commission Competencies:

    • Demonstrates effective communication skills with family members or other collateral contacts involved in consumer care.

    • Engages effectively with the consumer and family, utilizing the best practice standards and the consumer's level of care.

    • Progress notes are timely, thorough, and follow best practices.

    • Documentation is linked to care plan goals.

    • Treatment plans contain clear, measurable goals/training steps that are relevant to the consumer's unique needs.

    • Assessments completed timely and accurately as applicable (examples include: PRAPARE, DLA, CANS, Columbia Suicide Risk and Severity).

    • Maintains professionalism within meetings and when representing the agency in the community.

    • Advocates for consumer needs to improve or maximize their daily functioning.

    • Demonstrates effective communication skills with supervisor, team members, and other agency employees.

    BENEFITS:

    Mental Health Cooperative offers a full comprehensive benet plan for you to participate in. The following products are available:

    • Medical Insurance/Prescription Drug Coverage

    • Health Savings Account

    • Dental Insurance

    • Vision Insurance

    • BasicLifeand AD&D Insurance

    • Short- & Long-Term Disability

    • Supplemental Life Insurance

    • Cancer Insurance

    • Accident Insurance

    • Critical Illness Insurance

    • 403b- Retirement Plan

    • Calm App for medication and mental health

    • Gym membership discounts

    Mental Health Cooperative embraces inclusion, diversity, and equal opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Mental Health Cooperative is an equal-opportunity employer and does not discriminate based on race, nationality or religion.