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Admissions Operations Assistant Jobs in California

Caltech

Undergraduate Admissions Specialist

Pasadena, CA · On-site

$20.50 - $28/hr

Job Summary The Undergraduate Admissions Specialist plays a vital role in supporting the ... * Assist in maintaining and sending communications to prospective students. * Work with Operations ...

Paul Mitchell Schools

Admissions Assistant

Modesto, CA · On-site

$19/hr

... admissions process and service in the school, and the Future Professionals. This is a vital ... He or she provides support for various operational and problem-solving functions such as working ...

The Webb Schools

Admissions Associate

Claremont, CA · On-site

$17 - $19/hr

Supporting daily office operations and special projects as assigned. Required Qualifications: * Education: High school diploma or equivalent * Experience: * 1+ experience in education, admissions ...

Paul Mitchell Schools

Admissions Assistant

Modesto, CA · On-site

$22/hr

... admissions process and service in the school, and the Future Professionals. This is a vital ... He or she provides support for various operational and problem-solving functions such as working ...

Paul Mitchell

Admissions Assistant

Modesto, CA

... admissions process and service in the school, and the Future Professionals. This is a vital ... He or she provides support for various operational and problem-solving functions such as working ...

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Admissions Operations Assistant information

What is an admissions operations assistant?

Admissions Operations Assistants are administrative professionals who support the admissions process at educational institutions. They are responsible for processing applications, maintaining applicant records, answering inquiries, scheduling interviews, and assisting with the coordination of admissions events. Their role ensures that the admissions process runs smoothly and efficiently, helping both applicants and the admissions team. Admissions Operations Assistants often use specialized software to manage data and communicate with prospective students.

What are some typical challenges admissions operations assistants face, and how can they successfully manage them?

Admissions Operations Assistants often encounter challenges such as balancing high volumes of application processing with tight deadlines, ensuring data accuracy, and managing multiple tasks simultaneously. Success in this role relies on strong organizational skills, attention to detail, and effective communication with both internal teams and prospective students. Leveraging technology, prioritizing tasks, and maintaining clear documentation can help manage workload efficiently and minimize errors, contributing to a smooth admissions process.

What are the key skills and qualifications needed to thrive as an admissions operations assistant, and why are they important?

To thrive as an Admissions Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with admissions processes, often supported by a bachelor’s degree or relevant administrative experience. Proficiency with student information systems (such as Slate or Banner), Microsoft Office Suite, and database management tools is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple tasks efficiently set top performers apart in this role. These skills and qualities ensure accurate application processing, smooth workflow, and positive interactions with applicants and staff, which are vital for effective admissions operations.

What is the difference between Admissions Operations Assistant vs Admissions Coordinator?

AspectAdmissions Operations AssistantAdmissions Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require associate or bachelor's degree
Work EnvironmentOffice setting, supporting admissions processes and data managementOffice setting, managing applicant communications and event coordination
Employer & Industry UsageEducational institutions, colleges, universitiesEducational institutions, colleges, universities
Common Search & ComparisonOften compared for entry-level support roles in admissionsCompared for roles involving applicant engagement and event planning

The main difference is that an Admissions Operations Assistant primarily handles administrative tasks, data entry, and supporting the admissions process, while an Admissions Coordinator focuses more on applicant communication, event coordination, and outreach activities. Both roles are essential in the admissions department but differ in responsibilities and focus areas.

What are the most commonly searched types of Admissions Operations jobs in California?

The most popular types of Admissions Operations jobs in California are:

What cities in California are hiring for Admissions Operations Assistant jobs?

Cities in California with the most Admissions Operations Assistant job openings:

Admissions Operations Assistant jobs near you

Assistant Director, Admission Operations/CRM

Chapman University

Orange, CA

$83K - $88K/yr

Full-time

Posted 9 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

264th of 628 rated colleges and universities

Job description

Position Information
Position Title Assistant Director, Admission Operations/CRM Position Type Regular Job Number SA88424 Full or Part Time full-time 40 hours weekly Fair Labor Standard Act Classification Exempt Anticipated Pay Range $83,000-$88,000 Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
The Assistant Director of Admission Operations/CRM assists the Director of Operations in developing and managing the Technolutions Slate system to support the Graduate and Undergraduate Admission counseling teams. Admission Operations creates and maintains applications, assists with the management of daily application processing, and overall maintenance of system functionality.
Responsibilities
Liaison with the Strategic Marketing and Communications team
  • Collaborate on the collection of leads in Slate related to marketing campaigns
  • Facilitate the sharing of data related to the evaluation process of campaigns to aid in decision making for department and marketing partners.
Create and maintain Slate applications and assist with management of integrated CAS applications
  • Coordinate with Admission staff to plan annual changes
  • Configure updates during Cycle Prep
  • Assist with managing the processing of applications during the admission cycle
  • Assist with managing set up of checklists and rules for application processing
  • Create and maintain documentation
Collaborate with Admission Communications and Admission Counseling teams
  • Update and maintain Application Status Page configuration for applicants, admits, and incoming students.
  • Explore new features and optimization opportunities through the use of Slate portals with various constituencies, including students, parents, counselors, etc.
  • Support functional users in developing queries, reports, and forms across the instance of Slate
  • Support system integrations with 3rd party software for lead generation and record updates
Serve as lead in set-up and management of the Reader Module in Slate.
  • Collaborate with admission staff to create and maintain the Reader review processes to maximize efficiency and maintain best practices as defined by Slate documentation
  • Create and maintain Reader Bin structure and associated system set-up rules
  • Create and maintain documentation
  • Audit and trouble shoot the processes throughout the admission cycle
Identify and recommend new functionality available in Slate which can be used to enhance new student enrollment
  • Research and share new features and opportunities for Slate that can improve the student experience and/or internal processes
  • Support implementation of new features with documentation, testing, and staff training
Required Qualifications
  • Bachelor's degree, or equivalent combination in education and experience.
  • A minimum of 2-3 years professional experience in an admissions office, preferably at a higher education institution.
  • Demonstrated knowledge of admissions and CRM systems including report writing and analysis
  • Minimum two years experience in the Technolutions Slate system and expertise in Slate Portals including these graphic design skills:
  • Working knowledge of HTML and CSS
  • Ability to create functional web portals utilizing industry best practices
  • Ability to maintain brand consistency and Marketing department guidelines within Slate portals
  • Advanced knowledge of industry-standard layout and design software (Adobe creative cloud/ Photoshop/Illustrator/InDesign)
  • Designing graphic content, illustrations, and infographics
  • Strong typography, color, visual communication, and layout skills
  • Familiarity with web design best practices (responsive design, grid layout, accessibility)
  • Ability to work effectively as a member of a team, but also be able to exercise initiative and work independently.
  • Strong analytical skills to evaluate data, assess alternatives, and make decisions and or recommendations.
  • Strong writing skills to prepare and proofread clear and concise, grammatically correct business correspondence and marketing materials.
  • Demonstrated effective written, oral, and interpersonal communication skills with the ability to interact effectively with all types of individuals at all societal levels.
  • Computer skills in the use of word processing, desktop publishing, spreadsheet, database, internet and electronic email, preferably Microsoft Office.
  • Ability to use standard office equipment including copier, fax and calculator.
  • Strong technical skills to learn and use enterprise and departmental tools and systems.
  • Strong organizational and prioritization skills.
  • Ability to use tact and diplomacy and maintain confidentiality.
  • Proven ability to exercise independent thinking and judgment to carry on duties in a timely manner.
  • Ability to positively represent academic programs and presentations and meetings. Working knowledge of higher education admission and enrollment policies and procedures.
  • Ability to provide training and explain technical processes to everyday users.
  • Ability to read, interpret and apply relevant policies and procedures.
Desired Qualifications
  • Working knowledge of Chapman University policies and procedures that pertain to duties associated with this position.
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References Maximum Number of References

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