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Adminstrative Associate Jobs in Tennessee (NOW HIRING)

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Senior Administrative Associate

Nashville, TN · On-site

$39K - $47K/yr

Senior Administrative Associate POSITION SUMMARY This position will provide directed administrative support to the various divisions within academic affairs and workforce and may at times be assigned ...

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Adminstrative Associate information

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often in healthcare, education, or corporateOffice environments, supporting daily administrative tasks
Job ResponsibilitiesHandling complex scheduling, data entry, and coordinating projectsAnswering phones, filing, and basic administrative support
Common UsageUsed in organizations requiring more specialized or coordinated administrative supportMore general support roles in various offices

While both roles support administrative functions, an Administrative Associate typically handles more complex tasks and may require additional training or certifications. An Administrative Assistant provides essential support with routine tasks. The choice depends on the level of responsibility and specialization needed.

What are the most commonly searched types of Adminstrative jobs in Tennessee?

The most popular types of Adminstrative jobs in Tennessee are:

Adminstrative Associate jobs near you
Infographic showing various Adminstrative Associate job openings in Tennessee as of August 2026, with employment types broken down into 80% Full Time, 12% Part Time, 4% Temporary, and 4% Contract. Highlights an 96% In-person, and 4% Hybrid job distribution.

Administrative Associate 3-Physiology

The University of Tennessee

Memphis, TN • On-site

$19.67/hr

Other

Posted 11 days ago

Job description


Market Range: 06
Hiring Salary: $19.67/Hourly
JOB SUMMARY/ESSENTIAL FUNCTIONS: The Administrative Associate 3 manages and coordinates the administrative activities to accomplish the primary goals of the faculty in the Department of Physiology. This position serves as backup to provide complex and confidential support to the Chairman of the Department, faculty, staff and customers of the department. This position is the first contact with those outside the college and a primary contact for those within.
Responsibilities
  1. Coordinates activities regarding the initial search, evaluation, selection and hiring of new faculty.
  2. Collects and compiles application packets, verifies and obtains credentialing and licensure information, and assembles information for search committee review.
  3. Processes accounts payable and receivables including procurement card purchasing and reconciliation.
  4. Prepares reappointment letters and submits necessary paperwork.
  5. Submits letters of recommendation and required documentations for promotion.
  6. Procures supplies and materials to maintain the availability of required items for offices and multiple research laboratories according to UT policies and procedures.
  7. Orders, enter purchase orders, receive and track items.
  8. Coordinate with the Basic Science Administration's accounting staff to ensure all invoices are paid promptly.
  9. Assists with the annual space survey and equipment inventory processes.
  10. Collects biweekly and monthly leave reports; enters time into IRIS.
  11. Maintains details (travel, itineraries, etc...) of each seminar speaker.
  12. Performs other related duties as assigned.

Qualifications
MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED. (Associates Degree preferred). (TRANSCRIPT REQUIRED)
EXPERIENCE: Four (4) years of administrative support experience; OR Associate's Degree and two (2) years of administrative support experience; OR Bachelor's Degree in lieu of experience. (Experience in medical or university setting.)
KNOWLEDGE, SKILLS, AND ABILITIES:
  • Excellent interpersonal skills and the ability to communicate effectively and professionally.
  • Skill in editing and organizational skills.
  • Excellent written and oral communication skills.
  • Ability to maintain confidentiality and make sound and good decisions.
  • Ability to work independently and collaboratively.
  • Excellent computer experience (Office Suite) and command of various software programs.

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