ZipRecruiter

Log In

1

Adminstrative Associate Jobs in Tennessee (NOW HIRING)

TNBR Careers

Senior Administrative Associate

Nashville, TN · On-site

$39K - $47K/yr

Senior Administrative Associate POSITION SUMMARY This position will provide directed administrative support to the various divisions within academic affairs and workforce and may at times be assigned ...

next page

Showing results 1-20

All JobsAdminstrative Associate JobsAdminstrative Associate Jobs in Tennessee

Adminstrative Associate information

What are some common challenges Administrative Associates face when managing multiple priorities, and how are these typically addressed?

Administrative Associates often juggle various responsibilities such as scheduling, document management, and supporting team projects. A common challenge is balancing competing deadlines and requests from different departments or supervisors. To address this, effective time management, clear communication, and prioritization skills are essential. Many organizations provide tools and training to help Administrative Associates stay organized and manage workloads efficiently. Collaboration with team members and regular check-ins with supervisors also help ensure tasks are completed accurately and on time.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help individuals excel in this role. These skills are essential for efficiently managing daily operations, supporting team productivity, and ensuring smooth workflow in a business environment.

What are Administrative Associates?

Administrative Associates are professionals who provide vital support to organizations by handling a variety of clerical and administrative tasks. Their responsibilities often include managing schedules, coordinating meetings, preparing documents, maintaining records, and assisting with office operations. They play a key role in ensuring that daily business functions run smoothly and efficiently. Administrative Associates typically have strong organizational, communication, and multitasking skills, and they may work in a variety of industries or departments within an organization.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often in healthcare, education, or corporateOffice environments, supporting daily administrative tasks
Job ResponsibilitiesHandling complex scheduling, data entry, and coordinating projectsAnswering phones, filing, and basic administrative support
Common UsageUsed in organizations requiring more specialized or coordinated administrative supportMore general support roles in various offices

While both roles support administrative functions, an Administrative Associate typically handles more complex tasks and may require additional training or certifications. An Administrative Assistant provides essential support with routine tasks. The choice depends on the level of responsibility and specialization needed.

What are the most commonly searched types of Adminstrative jobs in Tennessee? The most popular types of Adminstrative jobs in Tennessee are:
Adminstrative Associate jobs near you
Infographic showing various Adminstrative Associate job openings in Tennessee as of July 2026, with employment types broken down into 80% Full Time, 12% Part Time, 4% Temporary, and 4% Contract. Highlights an 96% In-person, and 4% Hybrid job distribution.
Senior Administrative Associate

Senior Administrative Associate

TNBR Careers

Nashville, TN • On-site

$39K - $47K/yr

Full-time

Posted 15 days ago

Job description

Title: Senior Administrative Associate

POSITION SUMMARY
This position will provide directed administrative support to the various divisions within academic affairs and workforce and may at times be assigned to one division for a specified period of time to offer coverage and support as needed.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES
Perform job duties from the assigned campus or work location. Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS. Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services.

Maintain the academic sections of the college catalog in Acalog. Provide coverage and support for various divisions within Academic Affairs and Workforce Development. Maintain policy and procedure manuals for Academic Affairs, such as faculty handbook and day to day procedures. Assess inquires directed to the Division and determines the proper course of action, and delegates to the appropriate individual to manage the response. Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects.

Keep appointment schedule, arranging meetings and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, procedures, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/or compiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate work flow among offices or departments. May supervise student workers and/or temporary employees. Performs other duties as assigned.

REQUIRED QUALIFICATIONS
High school diploma or equivalent.

Two (2) years’ experience in administrative support.

Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.

Proficiency with word processing, spreadsheets, and presentation software.

PREFERRED QUALIFICATIONS
Associate’s degree from an accredited institution.

Certified Administrative Professional Certification (CAP).

Experience with Acalog.

Experienced in preparing documents, reports and presentations.

Experience with SciQuest and Banner.

KNOWLEDGE, SKILLS AND ABILITIES
Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required; i.e., the ability to communicate effectively orally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with various internal and external constituencies.

Open Until Filled: Yes

Rate of Pay: $39,681 - $47,625.00 depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Apply