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Adminstrative Associate Jobs in Tennessee (NOW HIRING)

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Front Desk Receptionist

Jackson, TN · On-site

$15/hr

Administrative Associate Location: Jackson, TN & Surrounding Areas Job Summary We are currently seeking a highly organized, detail-driven Administrative Associate to support operations within ...

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Adminstrative Associate information

What are some common challenges Administrative Associates face when managing multiple priorities, and how are these typically addressed?

Administrative Associates often juggle various responsibilities such as scheduling, document management, and supporting team projects. A common challenge is balancing competing deadlines and requests from different departments or supervisors. To address this, effective time management, clear communication, and prioritization skills are essential. Many organizations provide tools and training to help Administrative Associates stay organized and manage workloads efficiently. Collaboration with team members and regular check-ins with supervisors also help ensure tasks are completed accurately and on time.

What are the key skills and qualifications needed to thrive as an Administrative Associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or relevant experience. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help individuals excel in this role. These skills are essential for efficiently managing daily operations, supporting team productivity, and ensuring smooth workflow in a business environment.

What are Administrative Associates?

Administrative Associates are professionals who provide vital support to organizations by handling a variety of clerical and administrative tasks. Their responsibilities often include managing schedules, coordinating meetings, preparing documents, maintaining records, and assisting with office operations. They play a key role in ensuring that daily business functions run smoothly and efficiently. Administrative Associates typically have strong organizational, communication, and multitasking skills, and they may work in a variety of industries or departments within an organization.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often in healthcare, education, or corporateOffice environments, supporting daily administrative tasks
Job ResponsibilitiesHandling complex scheduling, data entry, and coordinating projectsAnswering phones, filing, and basic administrative support
Common UsageUsed in organizations requiring more specialized or coordinated administrative supportMore general support roles in various offices

While both roles support administrative functions, an Administrative Associate typically handles more complex tasks and may require additional training or certifications. An Administrative Assistant provides essential support with routine tasks. The choice depends on the level of responsibility and specialization needed.

What are the most commonly searched types of Adminstrative jobs in Tennessee? The most popular types of Adminstrative jobs in Tennessee are:
Adminstrative Associate jobs near you
Infographic showing various Adminstrative Associate job openings in Tennessee as of May 2026, with employment types broken down into 80% Full Time, 12% Part Time, 4% Temporary, and 4% Contract. Highlights an 96% In-person, and 4% Hybrid job distribution.
Administrative Associate 2-Chatt Emergency Medicine

Administrative Associate 2-Chatt Emergency Medicine

The University of Tennessee

Chattanooga, TN • On-site

$18.54/hr

Full-time

Posted 24 days ago

Job description

Market Range: 05

Hiring Salary: $18.54/Hourly

THIS POSITION IS LOCATED IN CHATTANOOGA, TN 

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 assists the Residency Coordinator, Chairman, and Program Director in the planning, directing and supervising the educational objectives of the Department of Emergency Medicine. This position implements and monitors educational policy and procedure, aiding the chairman, program director, and coordinator.

MINIMUM REQUIREMENTS:  

EDUCATION: High School Diploma or GED. (Associate's or Bachelor's Degree in Health, Social Services, Human Services, or a related field is preferred.) (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of related work experience. Must have a valid Driver's License. (Experience as a Community Health Worker or related job specializing in chronic disease management or prevention related to obesity is preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint.
  • Willingness and ability to learn residency management systems.
  • Knowledge of AI productivity tools (e.g., Microsoft Copilot, Claude, Gemini) for document preparation and workflow efficiency.
  • Knowledge of survey and data collection tools (e.g., Survey Monkey, MS Forms, REDCap).
  • Skill in verbal and written professional communication with physicians, residents, students, and administrative staff at all levels.
  • Skill in data entry, record maintenance, and generating reports from database systems.
  • Skill in prioritizing, decision-making, and problem-solving in a healthcare/academic setting.
  • Ability to maintain strict confidentiality regarding residents, faculty, students, and personnel matters.
  • Ability to manage multiple concurrent deadlines with minimal supervision and good independent judgment.
  • Ability to work collaboratively with other departments, hospitals, and outside agencies.
  • Demonstrated ability to complete tasks accurately and on time.

WORK SCHEDULE: This position may occasionally be required to work evenings. 

  1. Serves as primary contact for Emergency Medicine elective students.
  2. Creates schedules for medical students and schedules and participates in department orientation.
  3. Assists faculty and chair with Digital Measure input and data tracking.
  4. Collects and compiles monthly faculty scholarly activity reports for the chair.
  5. Collects student evaluations and submits grades; serves as the student records and faculty liaison.
  6. Tracks and documents faculty eligibility for promotion; assists in the preparation of faculty portfolios for submission.
  7. Manages the Chair's calendar and schedules meetings on their behalf.
  8. Coordinates wellness and social events and faculty retreats. 
  9. Performs other duties as assigned.

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