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Adminstrative Assistant Jobs in Iowa (NOW HIRING)

City of Marion, Iowa

Administrative Assistant

Marion, IA

$18 - $24.25/hr

Administrative Assistant Position Position Open Until Filled JOB INFORMATION Job Title: Administrative Assistant Civil Service: No Department: Building Department/Rental Housing Bargaining Unit:

City of Marion

Administrative Assistant

Marion, IA · On-site

$51K/yr

Administrative Assistant Position Position Open Until Filled JOB INFORMATION Job Title: Administrative Assistant Civil Service: No Department: Building Department/Rental Housing Bargaining Unit:

City of Marion

Administrative Assistant

Marion, IA · On-site

$18 - $24.25/hr

Administrative Assistant Position Position Open Until Filled JOB INFORMATION Job Title: Administrative Assistant Civil Service: No Department: Building Department/Rental Housing Bargaining Unit:

INTERGLOBAL HOMES

Administrative Assistant

Des Moines, IA

$17.50 - $23.75/hr

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems,

Balance Autism

Administrative Assistant

Clive, IA · On-site

$17 - $20/hr

Description Balance Autism is looking for an Administrative Assistant to add to our team! This leader coordinates office administrative activities of Balance Autism to provide specialized human

Weitz

Administrative Assistant I

Cedar Rapids, IA · On-site

$17.75 - $23.75/hr

Our Company views employees as our most valuable asset, and the key to our success. We are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves.

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All JobsAdminstrative JobsAdminstrative Assistant JobsAdminstrative Assistant Jobs in Iowa

Adminstrative Assistant information

See Iowa salary details

$11

$19

$29

How much do adminstrative assistant jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for adminstrative assistant in Iowa is $19.76, according to ZipRecruiter salary data. Most workers in this role earn between $16.25 and $21.92 per hour, depending on experience, location, and employer.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require additional certificationsHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departments or executivesFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front desk roles
Search & Comparison IntentOften compared for administrative support rolesCompared for front desk and customer interaction roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties and visitor interactions.

What are administrative assistants?

Administrative assistants are professionals who provide support to executives, managers, or departments by handling various administrative and clerical tasks. Their duties typically include managing schedules, organizing files, preparing documents, answering phones, and assisting with office communications. They play a crucial role in ensuring the smooth operation of an office, often acting as the first point of contact for internal and external inquiries. Administrative assistants may also help coordinate meetings, manage correspondence, and support project management tasks. Their versatility and organizational skills are essential to the success of many businesses and organizations.

What are some common challenges Administrative Assistants face when managing multiple tasks and deadlines?

Administrative Assistants often juggle a variety of tasks such as scheduling meetings, handling correspondence, and managing office supplies, which can lead to competing deadlines and shifting priorities. Staying organized and communicating proactively with team members helps manage these challenges effectively. Successful Administrative Assistants use tools like calendars, task lists, and project management software to prioritize their workload and ensure nothing falls through the cracks, even during busy periods.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes customer relationship management (CRM) tools is typically required. Excellent communication, time management, and problem-solving abilities are the soft skills that set top candidates apart. These skills ensure efficient workflow, effective support to teams, and smooth daily operations within any organization.
What are popular job titles related to Adminstrative Assistant jobs in Iowa? For Adminstrative Assistant jobs in Iowa, the most frequently searched job titles are:
What job categories do people searching Adminstrative Assistant jobs in Iowa look for? The top searched job categories for Adminstrative Assistant jobs in Iowa are:
What cities in Iowa are hiring for Adminstrative Assistant jobs? Cities in Iowa with the most Adminstrative Assistant job openings:
Adminstrative Assistant jobs near you
Infographic showing various Adminstrative Assistant job openings in Iowa as of July 2026, with employment types broken down into 5% Locum Tenens, 3% Internship, 71% As Needed, 15% Full Time, 5% Part Time, and 1% Summer. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution, with an average salary of $41,110 per year, or $19.8 per hour.
Administrative Assistant

Administrative Assistant

City of Marion, Iowa

Marion, IA

$18 - $24.25/hr

Full-time

Posted 9 days ago

Job description

Administrative Assistant Position

Position Open Until Filled


JOB INFORMATION

Job Title:Administrative Assistant

Civil Service: No

Department: Building Department/Rental Housing

Bargaining Unit:Non-Bargaining

Reports to Position:Building Manager

Pay Grade:Grade 5

Location: City Hall

Overtime Status:Hourly

FLSA Status: Paid Overtime


JOB SUMMARY

This position provides a high level of secretarial and administrative support to the Rental Housing division of the building department. The administrative assistant maintains records, answers telephones, processes mail, provides customer assistance, and research information in regard to rentals, landlords and tenants. Additionally, the administrative assistant provides information to the public; manages the rental housing process, department records and various department accounting functions. Schedules inspections with landlords for the housing inspector by mail, email, or phone. This role works closely with the rental housing inspector to ensure a streamlined, cohesive effort across the division.


The nature of this position is such that the employee has considerable independence in performing routing work. While the employee operates with independent judgement on routine tasks, the Building Manager provides guidance, regular alignment, and support as needed for complex assignments.


ESSENTIAL JOB DUTIES/WORK PERFORMED

  • Process incoming and outgoing mail.
  • Draft letters of inspection notices.
  • Maintains a rental housing database by gathering information, entering data, and tracking landlord rental units.
  • Update monthly statements and processes invoices.
  • Actively audit and optimize the rental inspection scheduling workflow to reduce gaps, minimize travel time for inspectors, and improve turnaround for landlords.
  • Serve as a primary administrative liaison to confidently answer routine ordinance inquiries, guide tenants through rental compliance processes, and defuse sensitive customer service situations.
  • Lead the creation and updating of educational outreach materials, landlord FAQ guides for the city website, and onboarding resources for landlords navigating city compliance.
  • Serve as a trained backup to the permit technicians in the building department on a limited basis.
  • Perform other duties and related work as assigned.


REQUIRED KNOWLEDGE AND SKILLS

  • Coordinate the records management effort within the housing department; assist Department with preparation of the Department housing reports.
  • Respond to customer requests for information on rental housing properties.
  • Provide administrative support to the Building Official, and the housing inspector in regard to the rental housing department.
  • Maintain landlord records in a data system for various transactions of the housing department, including properties owned and rented, payments received and payments dues.
  • Provide administrative support, when appropriate, to the Building and Engineering Department Administrative Assistants by greeting customers at the front counter, responding to telephone and customer walk-in inquiries and accepting applications.
  • Cross train to complete tasks performed by Building Department techs on a limited basis and when appropriate.


ESSENTIONAL FUNCTIONS/PHYSICAL REQUIREMENTS

  • Ability to effectively communicate in English with citizens and employees by telephone or face to face.
  • Ability to read, speak, write and understand English. Skilled in written and spoken communication of administrative and technical data with strong grammar/spelling knowledge sufficient to screen own work as well as that of others.
  • Excellent coordination and people skills, including ability to establish and maintain good working and interpersonal relationships with the general public, management, City staff, members of the board and commissions, elected officials, leadership of other government agencies, as well as with other private and public organizations.
  • Ability to read and understand instructions, reports, strategic planning documents, correspondence, trade journals and policies at a college level.
  • Ability to perform general math calculations finding increases/decreases, calculating percentages, basic math and creating charts at a college level.
  • Ability to operate telephone, computer keyboard, calculator, typewriter, photocopier and similar electronic and manual office machines. Skilled in entering, organizing and retrieving data using computerized spreadsheets and databases, in preparing reports, presentations and correspondence using work processing and other software, use of internet for research, communication and data exchange.
  • Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.
  • Ability to sit for long period of time for typing and computer work.
  • Ability to readily develop an understanding of organizational functions, policies, and procedures as prescribed by management.
  • Ability to make minor decisions in accordance with established laws, rules and regulations.
  • Ability to maintain clerical records and prepare accurate reports as required.
  • Ability to prepare effective correspondence on routine matters and perform some office management duties without supervision.
  • Ability to understand and implement oral and written instructions.
  • Good telephone skills and presence.


QUALIFICATIONS

  • High school diploma or equivalency required.
  • Strong communication skills, both oral and written, with sufficient command of English to effectively compose and edit documents; ability to review technical documents, interpret and organize data and information.
  • Three years of experience in a similar role in a technical environment with exposure to the public world would be advantageous.
  • Any acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.


WORKING CONDITIONS

  • Work is primarily sedentary, involving sitting 95% of the time, standing and walking 5% of the time.
  • Vision requirements: The standard for use with those whose work deals with preparing and analyzing data and figures, extensive reading, and the use of a computer terminal.
  • Required physical activities include hearing, talking, finger dexterity and repetitive motions.
  • Work is primarily performed in an office setting.


REQUIRED BACKGROUND CHECKS

  • Sex Offender Registry Check
  • Criminal Record Check


Apply