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Administrators Assistant Jobs in Whitby, ON (NOW HIRING)

TalentSphere

Contract Administrator

Toronto, ON · Hybrid

THE ROLE Working closely with senior Contract Administrators and Architects, you will assist with the administration of construction projects from tender through to completion. This is an excellent ...

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

GHD

Assistant Contract Administrator

Markham, ON

CA$137K/yr

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga Offices is looking for an Assistant Contract Administrator to work as part of a contract administration ...

HDR

Assistant Contract Administrator

Richmond Hill, ON · On-site

HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway construction ...

HDR

Assistant Contract Administrator

Richmond Hill, ON · On-site

HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway construction ...

People Corporation

Welfare Administrator

Toronto, ON

CA$48K - CA$54K/yr

Run various monthly queries to assist in monthly reporting. Key Contacts/Relationships External and Internal: * Reports directly to the Account Manager * Works cooperatively with Client Services ...

Akelius

Property Administrator

Toronto, ON · On-site

CA$50K - CA$70K/yr

property administrator Are you looking for career opportunities within a global, growing real ... The successful individual will assist with the coordination of property maintenance, while ensuring ...

Clicksor

HR Assistant

Toronto, ON

ADMIN DEPT-HR TEAM SALARY: TO BE NEGOTIATED LOCATION: STEELES & VICTORIA PARK The Human Resources assistant assists with the administration of the day-to-day operations of the human resources ...

Amico

Microsoft 365 Administrator

Richmond Hill, ON · On-site

CA$75K - CA$100K/yr

... control. * Assist with Microsoft 365 Copilot readiness, including permission reviews, data ... Microsoft 365 Administrator * Azure Administrator Associate * Microsoft 365 Identity and Services

Knapp Inc.

Commercial Administrator

Toronto, ON

Commercial Administrator The Commercial Administrator will provide administrative and coordination ... The successful candidate will assist with contract administration, subcontract documentation ...

Birecruit

Medical Administrator

Toronto, ON · On-site

As a Medical Office Administrator you will providing support to a dynamic clinical practice while ... Inputting patient information in Electronic Medical Record system * Assist patient consultant in ...

APT & Solid GC

Office Administrator

Richmond Hill, ON · On-site

Office Administrator Company: Ampcon Electrical - A Division of All Professional Trades Location ... Organize and maintain digital and physical filing systems * Assist in preparing work orders ...

Birecruit

Medical Administrator

Toronto, ON · On-site

As a Medical Office Administrator you will providing support to a dynamic clinical practice while ... Inputting patient information in Electronic Medical Record system * Assist patient consultant in ...

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All JobsAdministrators JobsAdministrators Assistant JobsAdministrators Assistant Jobs in Whitby, ON

Administrators Assistant information

What is the difference between Administrators Assistant vs Office Manager?

AspectAdministrators AssistantOffice Manager
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often additional management or administrative certifications
Work EnvironmentOffice settings, supporting administrative tasksOffice environment with supervisory responsibilities
Employer & Industry UsageCommon across various industries for administrative supportTypically found in larger organizations managing office operations
Search & Comparison IntentOften searched by those seeking entry-level administrative rolesCompared for roles with broader responsibilities and leadership

The Administrators Assistant primarily provides support with clerical and administrative tasks, while the Office Manager oversees office operations and supervises staff. The roles differ mainly in scope and responsibility, with the Office Manager having more managerial duties. Both roles are essential in maintaining efficient office functions, but they cater to different levels of responsibility within an organization.

How much do administrative assistants get paid?

The average salary for administrative assistants varies by location and experience but typically ranges from $35,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many administrative assistants also receive benefits such as health insurance and paid time off.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What is the role of an administrative assistant?

An administrative assistant provides support to an organization by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What job categories do people searching Administrators Assistant jobs in Whitby, ON look for?

The top searched job categories for Administrators Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Administrators Assistant jobs?

Cities near Whitby, ON with the most Administrators Assistant job openings:

Administrators Assistant jobs near you
Infographic showing various Administrators Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Contract Administrator

TalentSphere

Toronto, ON • Hybrid

Full-time

Re-posted 21 days ago

Job description

Construction Contract Administrator

Junior or Intermediate

Architecture, Design & Planning Firm
Toronto, Ontario
Full time on Site in North York, Ontario (for 3 years, then hybrid)

Security Clearance required or eligibility to obtain

THE COMPANY

Our client is a well-established architecture and design firm with a strong reputation for delivering institutional, public, and government projects across Canada. They are looking to add a Junior Construction Contract Administrator or Contract Admin assistant to their Toronto office to support project teams during the construction phase while gaining mentorship and exposure to high level, confidential government projects.

THE ROLE

Working closely with senior Contract Administrators and Architects, you will assist with the administration of construction projects from tender through to completion. This is an excellent opportunity for someone looking to build a long-term career in contract administration and construction review within an architectural practice and have guidance and support.

Responsibilities include:

  • Assisting with construction contract administration on a variety of confidential federal government architectural projects.
  • Attending site visits with senior team members and documenting construction progress.
  • Preparing site reports, meeting minutes and project documentation.
  • Reviewing Requests for Information (RFIs), shop drawings and submittals before forwarding them for senior review.
  • Assisting with the preparation of tender packages, project manuals and contract documents.
  • Tracking site instructions, change notices and project correspondence.
  • Coordinating with architects, consultants, contractors and clients to help keep projects moving.
  • Supporting project teams with document control and project record management.
  • Assisting with project closeout documentation and deficiency reviews.

WHAT'S REQUIRED

  • Minimum 4 years of industry experience with at least 2 years of experience in construction contract administration within architecture, engineering or construction
  • Diploma or degree in Architectural Technology, Architecture, Construction Management or a related discipline.
  • 2+ Working knowledge of CCDC contract documents is considered an asset.
  • Solid understanding of architectural drawings, specifications and construction documentation.
  • 2 years of working knowledge in North America with the Ontario Building Code and construction practices is an asset.
  • Experience using Revit and/or AutoCAD to review drawings.
  • Strong communication, organization and time management skills.
  • Ability to work collaboratively in a team environment while managing multiple priorities.
  • Security clearance or eligibility to obtain security clearance is required.
  • Candidates must not of visited or resided in a country on the Canadian Government exclusion list in the past 10 years - India, Iran, Pakistan, China or Russia

WHAT YOU GET IN RETURN

  • Competitive salary and comprehensive benefits package.
  • Mentorship from experienced architects and contract administrators.
  • Opportunity to work on large-scale public and institutional projects.
  • Supportive team culture with excellent career development opportunities.

WHAT TO DO NOW

If you're an early-career Construction Contract Administrator or Architectural Technologist with CA experience and looking to develop your career with a respected architecture firm, please submit your resume for confidential consideration to Laura Shalev at lshalev@talentsphere.ca

Keywords: Toronto, Ontario, North York, Etobicoke, Mississauga, Vaughan, Richmond Hill, Architectural Technologist, Junior Contract Administrator, Construction Contract Administrator, Architecture, Construction Administration, Intermediate Contract Administrator