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Administrative Jobs in Ladera Ranch, CA (NOW HIRING)

Chapman University

Administrative Coordinator

Orange, CA · On-site

$28 - $31.25/hr

Posting Details Position Information Position Title Administrative Coordinator Position Type Regular Job Number SA89924 Full or Part Time full-time 40 hours weekly Fair Labor Standard Act ...

Munro Insurance Services LLC

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Administrative Assistant

Oceanside, CA · On-site

$20 - $30/hr

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Thrivent Financial

Administrative Assistant

Irvine, CA · On-site

$24 - $25/hr

Summary This position provides administrative support to Mountain Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the ...

Munro Insurance Services LLC

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Administrative Assistant

Oceanside, CA · On-site

$20 - $30/hr

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: * Draft correspondences and ...

Thrivent

Administrative Assistant

Irvine, CA · On-site

$24 - $25/hr

Summary This position provides administrative support to Mountain Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the ...

Crystal Cove Conservancy

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Administrative Assistant

Newport Coast, CA · On-site

$28 - $30/hr

Position Summary The Administrative Assistant supports the CEO and provides administrative, operational, and logistical support to leadership at Crystal Cove Conservancy, ensuring smooth day-to-day ...

Myers and Stauffer

Administrative Assistant

Laguna Niguel, CA · Hybrid

$18.25 - $24.50/hr

Must have knowledge of administrative procedures * Proficient use of applicable technology * Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both ...

CBIZ

Administrative Assistant

Laguna Niguel, CA · Hybrid

$18.25 - $24.50/hr

Must have knowledge of administrative procedures * Proficient use of applicable technology * Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both ...

Lennar

Administrative Assistant

Corona, CA · On-site

$20.37 - $30/hr

Administrative Assistant We are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities ...

New

KDC Construction

Administrative Assistant

Orange, CA · On-site

$22 - $27/hr

The Administrative Assistant provides broad administrative support across KDC Constructions general operations, risk, fleet, and safety functions. The role is responsible for maintaining accurate ...

City of Orange

Administrative Assistant

Orange, CA · On-site

$60K - $77K/yr

JOIN THE CITY OF ORANGE AS AN ADMINISTRATIVE ASSISTANT. IMPORTANT INFORMATION: *There is currently one (1) vacancy in the Traffic Division of the Public Works Department. The eligibility list ...

City of Orange, CA

Administrative Assistant

Orange, CA · On-site

$60K - $77K/yr

Provides administrative support to managers and departmental staff by assisting with duties of a complex nature, including preparing and editing agenda items for City Council, Commission, and/or ...

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All JobsAdministrative JobsAdministrative Jobs in Ladera Ranch, CA

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How much do administrative jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administrative in Ladera Ranch, CA is $22.66, according to ZipRecruiter salary data. Most workers in this role earn between $18.65 and $24.52 per hour, depending on experience, location, and employer.

What are administrative jobs?

Administrative jobs refer to roles that support the day-to-day operations of an organization. These positions typically involve tasks such as managing schedules, handling correspondence, organizing files, and coordinating meetings or events. Administrative professionals often serve as the backbone of an office, ensuring smooth communication and efficient workflow. Common job titles in this field include administrative assistant, office manager, and executive assistant.

What are administrative jobs?

Administrative jobs are positions that provide support to the staff of a company or organization. The responsibilities of administrative jobs vary, depending on the company and industry, but typical responsibilities include managing office supply inventory, client support, record-keeping, and general assistance. Common administrative jobs include administrative assistants, executive assistants, legal secretary, medical secretary, information clerk, support assistant, support specialist, office manager, bookkeeper, and programs coordinator. Administrative jobs exist in most corporate departments, such as billing, accounting, finance, office or facilities management, records management, mail, and reception.

What are some common challenges faced by administrative professionals, and how can they be effectively managed?

Administrative professionals often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. One common challenge is prioritizing urgent requests while maintaining accuracy and efficiency. Effective time management, clear communication with team members, and proficiency with office technologies are essential strategies for overcoming these challenges. Additionally, regularly updating organizational systems and proactively seeking feedback can help administrative professionals stay ahead in fast-paced environments.

What is the difference between Administrative vs Customer Service Representative?

AspectAdministrativeCustomer Service Representative
Required CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; customer service training often preferred
Work EnvironmentOffice settings, administrative departmentsCall centers, retail, service desks
Employer & Industry UsageBusinesses, government agencies, nonprofitsRetail, telecommunications, hospitality
Common Search & ComparisonAdministrative vs Customer Service Representative

While both roles involve interaction with clients or colleagues, Administrative professionals focus on managing office operations, scheduling, and documentation. Customer Service Representatives primarily handle customer inquiries, complaints, and support. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

More about Administrative jobs

What are the most commonly searched types of Administrative jobs in Ladera Ranch, CA?

The most popular types of Administrative jobs in Ladera Ranch, CA are:

What job categories do people searching Administrative jobs in Ladera Ranch, CA look for?

The top searched job categories for Administrative jobs in Ladera Ranch, CA are:

What cities near Ladera Ranch, CA are hiring for Administrative jobs?

Cities near Ladera Ranch, CA with the most Administrative job openings:

Administrative jobs near you
Infographic showing various Administrative job openings in Ladera Ranch, CA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $47,133 per year, or $22.7 per hour.

Administrative Coordinator

Chapman University

Orange, CA • On-site

$28 - $31.25/hr

Full-time, Part-time

Re-posted 8 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

265th of 629 rated colleges and universities

Job description

Posting Details
Position Information
Position Title
Administrative Coordinator
Position Type
Regular
Job Number
SA89924
Full or Part Time
full-time 40 hours weekly
Fair Labor Standard Act Classification
Non-Exempt
Anticipated Pay Range
$28.00- $31.25
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
The Administrative Coordinator performs a variety of routine and complex administrative duties requiring a broad range of skills, knowledge of university policies and procedures, a high degree of confidentiality, and the ability to report directly to the Executive Assistant to the Dean. This position is responsible for coordinating efficient administrative processes and providing operational support to the Dean's Office, Operations Team, and faculty within the Argyros College of Business and Economics.
This role will be responsible for being a welcoming presence for faculty, staff, students, and visitors. As the first point of contact for the College, this role delivers exceptional service, fostering a professional and service-oriented environment, and creating a positive experience for all who engage with the College. . This position will manage the Executive MBA Residential Program planning by coordinating logistics, agendas/timelines, and collaborating with the Assistant Director of Operations on contract processing, quotes, and related activities.
The Administrative Coordinator effectively plans, implements, and manages operational processes, on/off-boarding workflows for staff and faculty. Creates a comprehensive and accurate system for tracking technology and building systems maintenance requests. Manages the front office and other shared spaces. While also supporting faculty onboarding, assisting with events, resource management, and special projects while collaborating with leadership, campus partners, and the broader Argyros community to ensure the College's needs are effectively supported.
Responsibilities
Faculty and Administrative Support
  • Serve as a resource for Argyros College faculty related to administrative processes, policies, and procedures.
  • Partner with the Executive Assistant to the Dean to establish and maintain effective procedures and communication guidelines for Argyros College faculty and staff.
  • Create, manage, and update faculty-focused SharePoint sites containing resources such as the Chapman University Faculty Manual, Argyros College Faculty Governance Manual, tenure and promotion criteria, faculty meeting notes, and related information.
  • Serve as a primary point of contact for the Argyros community by managing front office operations and responding to inquiries related to graduate programs, undergraduate student support, email correspondence, and general information requests.
  • Coordinate student worker activities by communicating project expectations, operational priorities, and addressing concerns as needed.
  • Review and approve Strategic Marketing digital carousel requests to ensure alignment with college communications and branding standards.
  • Manage faculty and staff resource requests, including business cards, stationery, and branded materials through the Marq system, ensuring timely fulfillment.
  • Manage and track conference room reservation requests for Argyros College.
  • Oversee purchasing processes and maintain records for office supply orders through Office Solutions.
  • Assist faculty with requests for exam proctoring when available.
  • Update internal listing of all staff and faculty offices and phones.
  • Update staff webpages and audit for accuracy department webpages for correct contact information.

Faculty Onboarding and Resource Management
  • Coordinate with the Assistant Director of Administration to support new faculty onboarding and office readiness.
  • Submit and track requests with Facilities Management, Aramark, and IS&T for workspace setup, technology, equipment, and other onboarding needs.
  • Create and maintain a comprehensive tracking system for laptops, monitors, and technology requests, including inventory records, serial numbers, and equipment returns to IS&T.
  • Process and track key card access for all Argyros College faculty.

Graduate Recruitment Program Support
  • Coordinate logistics for Executive MBA Residential Programs, including agendas, timelines, and collaboration with the Assistant Director on contract processing and related activities.
  • Provide administrative support for graduate recruitment initiatives and related communications.

Special Projects
  • Project manage large-scale marketing and recruitment mailing campaigns, including program promotions and communications with peer institutions.
  • Assist with special projects assigned by the Executive Assistant to the Dean in support of the Assistant Dean of Operations, Assistant Director of Administration, Assistant Director of Operations, and other Argyros College departments as needed.

Required Qualifications
  • High school diploma or equivalent required.
  • Minimum of 1-2 years of relevant administrative or office support experience.
  • Ability to prioritize and complete tasks efficiently and accurately in a fast-paced environment with many interruptions.
  • Ability to provide courteous, service-oriented interactions with faculty, staff, students, and visitors.
  • Ability to maintain confidentiality of sensitive information.
  • Communicates clearly, professionally and respectfully in person, by phone and in writing.
  • Ability to distinguish urgent matters from routine interruptions.
  • Ability to demonstrate initiative without constant supervision and evaluate data, assess alternatives, and formulate logical and sound recommendations
  • Ability to communicate concerns about risks, delays, or process issues to appropriate staff
  • Ability to organize work and maintain a high level of accuracy and attention to detail.
  • Ability to identify issues, recommend solutions, and follow through to completion.
  • Ability to learn new software, policies, and procedures quickly.
  • Ability to apply established policies while exercising practical judgment.
  • Ability to work collaboratively as part of a team.
  • Proficiency in Microsoft Office Suite and general computer applications.

Desired Qualifications
  • Associate or bachelor's degree preferred.
  • Experience with the following systems and platforms is desired but not required: 25Live, Canvas, Canva, Concur, Constant Contact.

Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References
2
Maximum Number of References
3

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