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Administrative Program Manager Jobs in Rochester, NY

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

... management, mail coordination, customer service, and administrative workflows. ESSENTIAL FUNCTIONS * Complete program-related typing, copying, data entry, and other administrative tasks, including ...

pcscco

Administrative Assistant

Rochester, NY · On-site

$17.75 - $24/hr

... management, mail coordination, customer service, and administrative workflows. ESSENTIAL FUNCTIONS * Complete program-related typing, copying, data entry, and other administrative tasks, including ...

FLACRA

Administrative Assistant

Farmington, NY · On-site

$16.50 - $16.90/hr

Duties * Assist in the daily management of work flow for the Outpatient Clinic, to include ... Order and track supplies for program urine screens, breathalyzer and NRT. * Responsible for ...

ABM

Administrative Assistant

Rochester, NY · On-site

$23/hr

This role is responsible for delivering accurate and timely reporting for multiple sites, managing ... Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to ...

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All JobsAdministrative Program JobsAdministrative Program Manager JobsAdministrative Program Manager Jobs in Rochester, NY

Administrative Program Manager information

See Rochester, NY salary details

$30.1K

$79.4K

$135.7K

How much do administrative program manager jobs pay per year?

As of Sep 10, 2026, the average yearly pay for administrative program manager in Rochester, NY is $79,364.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What is an administrative program manager?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What are the key skills and qualifications needed to thrive as an administrative program manager?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.

What are some common challenges administrative program managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

What cities near Rochester, NY are hiring for Administrative Program Manager jobs?

Cities near Rochester, NY with the most Administrative Program Manager job openings:

Administrative Program Manager jobs near you
Infographic showing various Administrative Program Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $79,364 per year, or $38.2 per hour.

Administrative Assistant

Farmington, NY • On-site

Finger Lakes Area Counseling and Recovery Agency
See more jobs at Finger Lakes Area Counseling and Recovery Agencyexternal

$17.75 - $24/hr

Other

Re-posted 7 days ago

Job description

Job Summary: In accordance with the organization's mission, vision and values, the Outpatient Administrative Assistant is responsible for assisting and supporting the Manager of the Outpatient Clinic. The following duties will apply:
Duties

  1. Assist in the daily management of work flow for the Outpatient Clinic, to include answering phones, scheduling and maintaining calendars for clinic staff, checking in clients for appointments, providing pro-active support to Clinic Manager and clinic staff.
  2. Complete all reports as requested by the Clinic Manager and the Lead Administrative Assistant.
  3. Maintain accurate client data in 10e11including client demographics, insurance information, and billing information.
  4. Assist with filing and organizing paperwork, reports and office materials.
  5. Receive, direct and relay phone messages, emails and faxes.
  6. Perform dictation, phone reception, filing, typing, copying, mailing, advocacy and other special project tasks.
  7. Assist in compilation and preparation of statistical data and reports as requested by Clinic Manager.
  8. Work collaboratively with IT staff and all other Departments to support FLACRA's mission to provided quality care to all clients.
  9. Order and track supplies for program urine screens, breathalyzer and NRT.
  10. Responsible for proactive spreadsheets, Closed Chart Audit, PN Reconciliation, MSD, and other reports assigned by management.
  11. Perform administrative & secretarial functions as requested by Clinic Manager.
  12. Interface with provider agencies and maintain positive working relationships.
  13. Directly communicate suggestions, concerns and/or complaints to the Clinic Manager.
  14. Demonstrates professionalism by providing quality service and care with respect and dignity for the clients and as a representative of FLACRA.
  15. Demonstrates professionalism by providing quality service and care with respect and dignity for the clients and as a representative of FLACRA.
  16. Perform other duties and functions as directed.
Minimum Qualifications: Associates Degree, two years of clerical, administrative or office management experience. Valid NYS Drivers' License.
Other Skills/Knowledge and Experience
  1. Demonstrated ability to communicate effectively and work cooperatively with culturally diverse persons, staff and vendors.
  2. Excellent computer skills to include Microsoft Word, Excel and payroll software.
  3. Excellent written and verbal communication skills.
  4. Ability to multi-task, have good problem solving & time management skills and the ability to remain calm in a crisis.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility

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