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Administrative Program Manager Jobs in Rochester, NY

Lifespan

Administrative Assistant

Rochester, NY · On-site

$18.50/hr

Administrative Assistant Rochester, NY ( Description Lifespan is a trusted, mission-driven ... Provide support to Program Manager with requested tasks. * Responsible for collecting, tracking ...

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All JobsAdministrative Program JobsAdministrative Program Manager JobsAdministrative Program Manager Jobs in Rochester, NY

Administrative Program Manager information

See Rochester, NY salary details

$30.1K

$79.4K

$135.7K

How much do administrative program manager jobs pay per year?

As of Jul 7, 2026, the average yearly pay for administrative program manager in Rochester, NY is $79,364.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,300.00 and $96,700.00 per year, depending on experience, location, and employer.

What are Administrative Program Managers?

Administrative Program Managers are professionals responsible for overseeing and coordinating various programs within an organization. They manage program budgets, schedules, and staff, ensuring that goals and objectives are met efficiently. Their duties often include developing program policies, monitoring progress, and reporting to senior management. They play a key role in streamlining operations and supporting organizational success.

What is the difference between Administrative Program Manager vs Project Coordinator?

AspectAdministrative Program ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree; certifications like PMP or CAPM are commonUsually requires a bachelor's degree; certifications are less common
Work EnvironmentWorks in corporate, government, or nonprofit settings managing programsWorks in project teams, supporting project execution across industries
Employer & Industry UsageUsed in organizations managing multiple projects or programsUsed in project teams to coordinate tasks and schedules

The Administrative Program Manager oversees multiple projects and programs, focusing on strategic alignment and resource management. In contrast, the Project Coordinator supports specific projects by coordinating tasks and schedules. While both roles require organizational skills, the Program Manager has broader responsibilities and often more experience or certifications.

What are the top 3 skills of a program manager?

A program manager needs strong leadership and communication skills to coordinate teams and stakeholders effectively. Organizational and project management skills are essential for planning, executing, and monitoring multiple projects. Additionally, problem-solving and adaptability are important to address challenges and ensure program success.

What are some common challenges Administrative Program Managers face when coordinating multiple projects simultaneously?

Administrative Program Managers often juggle several projects at once, which can present challenges such as prioritizing tasks, managing cross-functional communication, and ensuring that deadlines are consistently met. Balancing the needs and expectations of various stakeholders while maintaining program compliance requires strong organizational and problem-solving skills. Effective time management, the ability to delegate, and clear communication are key to overcoming these challenges and keeping projects on track.

What is the average salary for a programme manager?

The average salary for an Administrative Program Manager typically ranges from $70,000 to $120,000 annually, depending on experience, location, and industry. Senior roles or those in high-demand sectors may offer higher compensation, and strong project management skills and certifications can influence salary levels.

What is the highest paid administrative job?

The highest paid administrative roles are often executive-level positions such as Chief Administrative Officer (CAO) or Director of Administration, with salaries reaching into the high six or seven figures depending on the organization and industry. These roles typically require extensive experience, strategic skills, and often involve overseeing multiple departments or large teams.

What are the key skills and qualifications needed to thrive as an Administrative Program Manager, and why are they important?

To thrive as an Administrative Program Manager, you need strong organizational, project management, and budgeting skills, typically supported by a bachelor's degree in business or a related field. Familiarity with project management software (such as MS Project or Asana), advanced Excel skills, and sometimes certifications like PMP are commonly expected. Exceptional communication, leadership, and problem-solving abilities help you manage teams and coordinate across departments effectively. These competencies are crucial for ensuring that programs run smoothly, stay within budget, and achieve organizational objectives.

What is an administrative program manager?

An administrative program manager is responsible for overseeing and coordinating administrative functions within an organization, often managing multiple projects, teams, or departments. They typically handle planning, budgeting, and process improvement, requiring strong organizational and communication skills, and may use project management tools like Microsoft Project or Asana.
Administrative Program Manager jobs near you
Infographic showing various Administrative Program Manager job openings in Rochester, NY as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $79,364 per year, or $38.2 per hour.
Assistant Administrative Director

Assistant Administrative Director

Roberts Wesleyan College

Rochester, NY • On-site

$20 - $21.50/hr

Full-time

Posted 25 days ago

Job description

Mission Alignment: Candidates must have a Christian faith commitment consistent with the mission and ethos statement of Roberts Wesleyan University.
Summary Job Objective: Provide administrative support and coordination to the Dean and Administrative Director and supervision of administrative assistants of the School of Nursing, which includes the Traditional Program and the Graduate & Professional Studies (GPS) Nursing Programs.
DUTIES and RESPONSIBILITIES
Support for the School of Nursing
Under supervision of Administrative Director/Dean:
  • Participates in interviewing, selecting and hiring administrative professionals and adjunct faculty.
  • Supervise and evaluate administrative professionals of the SON fostering a healthy work environment
  • Assist the recruitment and interviewing of clinical adjunct faculty consistent with institutional guidelines and accreditation requirements;
  • Facilitate on-boarding process for faculty of the SON, Administrative Assistants, student workers, and BELL interns.

Administrative Support and Coordination of Nursing Programs of the SON
Under the supervision of the Administrative Director, collaborate with other administrative professionals and Directors to:
  • Support the Dorothy Whittingham Simulation Director to schedule on-campus labs/simulations and off-campus clinicals
  • Prepare reports and correspondence.
  • Oversee the Administrative Assistants in providing programmatic and school meeting preparations, including:
    • Creating meeting agendas
    • Drafting minutes for Director/Dean approval
    • Organizing and scheduling follow-up actions
  • Oversee the Administrative Assistants in their collaboration with Career Services to coordinate local employers' recruitment efforts

Fiscal/Budgetary Responsibilities
Provides fiscal management support services for the school.
  • Tracks use and submits monthly reports for department institutional credit card account(s).
  • Tracks department faculty growth and development funds; manages any honoraria distribution.
  • Supervises Administrative Assistants to:
    • Order, track, and maintain inventory of copiers and office supplies
    • Maintain department copier and shredder
    • Assist faculty/staff with office needs
    • Assist the leadership of the Nursing Club
    • Prepare purchase orders
    • Update course catalogue
  • Under the supervision of the Administrative Director and with support of the Graduate and Professional Studies Student Success Advisor and Program Manager and Administrative Assistants, process and monitor contracts for payment of adjunct, overload, and faculty additional pay for all nursing programs.

Compliance and Accreditation:
Under supervision of Administrative Director and Dean:
  • Supervises Administrative Assistants to coordinate course syllabi and evaluation collection, conduct audits, filing, support faculty with textbook adoptions, and testing..
  • Assists Program Directors and Dean with tracking of the Systematic Evaluation Plan for accreditation and other required reports.
  • Supports Administrative Assistants annual updates of Student Handbooks
  • Collaborate with Alumni and Registration to maintain student and alumni directory information database.
  • Supervises the assignment of advisors in coordination with the Program Directors, GPS Program Manager/Student Success Advisor and Registrar
  • Supervises the hiring, training, supervising, and payroll documentation as related for student workers and Bell Interns.
  • In collaboration with the Dean and Administrative Director, assign; and, then, supervise the administration of special events/projects for the SON (e.g. conferences, accreditation projects, advisory board meetings, community and campus events, guest lectures, etc.)

Communications
  • With support of the Administrative Assistant, oversee content creation, curation and management for social media platforms

Approved rate of pay $20.00 - $21.50/hour : FT 40 hrs/week
Requirements
Requirements
  • A.A.S./A.S. degree in Office Technology-Office Administrative Assistant, Secretarial Science, or related field;
  • Ttwo-three years previous office experience, preferably in an academic environment.
    • Proven experience serving people
  • Must demonstrate positive interpersonal skills in communication (written and verbal), administrative task management, event coordination, and customer service.
  • Excellent MS Office skills, particularly with Word, Excel Publisher and MS Outlook.
  • Ability to learn new software and technology.
  • Must be able to multitask effectively.
  • Strong attention to detail.
  • Commitment to a Culture of Care.

Apply