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Administrative Operations Jobs in Wisconsin (NOW HIRING)

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

... administrative operations. If you are someone who enjoys keeping things organized, managing ... multiple priorities, and being the person others rely on to ensure important details don't fall ...

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

... administrative operations. If you are someone who enjoys keeping things organized, managing ... multiple priorities, and being the person others rely on to ensure important details don't fall ...

Oakbrook Corporation

Administrative Assistant

Madison, WI

$18.25 - $24.50/hr

... administrative operations. If you are someone who enjoys keeping things organized, managing ... multiple priorities, and being the person others rely on to ensure important details don't fall ...

Marine Travelift and ExacTech

$17.50 - $22/hr

You will be the "face" of our office, greeting visitors and managing our front-desk operations, while also providing critical administrative support to various departments. The ideal candidate is a ...

Cargill

Operations Administrative Assistant

Butler, WI · On-site

Job Purpose and Impact The Operations Administrative Assistant will provide moderately complex, varied to routine administrative and clerical support. In this role, you will coordinate, integrate and ...

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All JobsAdministrative Operations JobsAdministrative Operations Jobs in Wisconsin

Administrative Operations information

See Wisconsin salary details

$13

$23

$37

How much do administrative operations jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for administrative operations in Wisconsin is $23.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.46 and $25.48 per hour, depending on experience, location, and employer.

What is the difference between Administrative Operations vs Administrative Assistant?

AspectAdministrative OperationsAdministrative Assistant
Primary ResponsibilitiesOversees administrative processes, manages workflows, improves operational efficiencyPerforms clerical tasks, schedules appointments, supports daily office functions
Required SkillsProcess management, organizational skills, problem-solving, communicationCommunication, organization, basic computer skills, customer service
Work EnvironmentOften in managerial or team lead roles within organizationsOffice settings, supporting managers or teams
CredentialsTypically requires experience in operations or administration, sometimes a degreeHigh school diploma or equivalent, relevant experience

Administrative Operations focuses on managing and improving administrative processes within an organization, often involving strategic oversight. In contrast, Administrative Assistants handle day-to-day clerical tasks and support staff. While both roles require organizational skills, Administrative Operations roles demand a broader understanding of workflows and process management, making them more strategic in nature.

What are the key skills and qualifications needed to thrive in administrative operations, and why are they important?

To thrive in Administrative Operations, you need strong organizational, multitasking, and problem-solving abilities, often supported by a degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, project management tools, and sometimes ERP systems is typically required. Excellent communication, attention to detail, and adaptability are standout soft skills for this role. These capabilities ensure smooth workflow, efficient resource management, and effective support for organizational objectives.

What are some common challenges faced by professionals in administrative operations, and how can they be effectively managed?

Professionals in Administrative Operations often encounter challenges such as managing competing priorities, streamlining processes, and adapting to rapidly changing organizational needs. Effective time management, clear communication, and a proactive approach to problem-solving are essential for navigating these obstacles. Many teams use project management tools and regular check-ins to ensure alignment and maintain workflow efficiency. Building strong relationships with colleagues across departments also helps in addressing issues promptly and fostering a collaborative environment.

What is administrative operations?

Administrative operations refer to the day-to-day activities and processes that support the functioning and efficiency of an organization. This includes tasks like managing office supplies, handling correspondence, scheduling meetings, organizing files, maintaining records, and supporting other departments. Administrative operations professionals ensure that business processes run smoothly, allowing other teams to focus on their core responsibilities. Their work is vital for maintaining organization, compliance, and productivity within a company.
What are the most commonly searched types of Administrative Operations jobs in Wisconsin? The most popular types of Administrative Operations jobs in Wisconsin are:
What are popular job titles related to Administrative Operations jobs in Wisconsin? For Administrative Operations jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Administrative Operations jobs in Wisconsin look for? The top searched job categories for Administrative Operations jobs in Wisconsin are:
Administrative Operations jobs near you
Infographic showing various Administrative Operations job openings in Wisconsin as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,981 per year, or $23.5 per hour.

Administrative & Human Resources Coordinator

Dark Horse Athletics

Hudson, WI • On-site

$55K - $62K/yr

Full-time

PTO

Re-posted 7 days ago

Job description

Dark Horse Athletics is seeking a highly organized, people-focused Administrative & Human Resources Coordinator to support the day-to-day operations of our growing organization. This role serves as the primary HR and administrative resource for our coaching and operations staff while also providing exceptional customer service to athletes and families.
The ideal candidate has a background in Human Resources or People Operations and enjoys working in a fast-paced, team-oriented environment. This position is responsible for employee onboarding, HR administration, payroll support, personnel records, recruiting coordination, compliance tracking, and employee communications while also assisting with general administrative operations and special events.
This individual will play a key role in creating a positive employee experience while ensuring the organization remains efficient, compliant, and well-supported.
Key Objectives & Purposes
Employee Experience
Create a welcoming, organized, and professional experience for every employee from recruiting through onboarding and ongoing employment.
Human Resources Administration
Maintain accurate employee records, support payroll processes, ensure compliance, and assist leadership with HR initiatives.
Organizational Excellence
Develop and maintain consistent systems, documentation, and administrative processes that allow the organization to scale effectively.
Customer & Team Support
Serve as a reliable resource for employees, coaches, families, and leadership by providing timely communication and exceptional service.
Major Duties & Responsibilities
1. Human Resources Administration
Employee Onboarding & Off-boarding
  • Coordinate all new hire onboarding processes and paperwork
  • Prepare employment documents and ensure completion of required forms
  • Facilitate new employee orientation and system access
  • Manage offboarding checklists and documentation

Employee Records & Compliance
  • Maintain confidential personnel files and HR documentation
  • Track required certifications, background checks, and employment requirements
  • Ensure compliance with organizational policies and employment regulations
  • Maintain employee handbooks, policies, and HR forms

Payroll & Benefits Support
  • Verify employee hours and payroll data for accuracy
  • Coordinate with leadership on payroll submissions
  • Assist employees with payroll and benefit questions
  • Track PTO balances and employee leave requests

Recruiting & Hiring Support
  • Post job openings and manage applicant tracking
  • Schedule interviews and coordinate hiring logistics
  • Assist managers with candidate communication and offer processes
  • Support recruiting events and hiring initiatives

Employee Relations & Internal Communication
  • Serve as a trusted administrative resource for staff questions
  • Assist with employee recognition initiatives and company culture programs
  • Coordinate internal announcements, meetings, and HR communications
  • Support leadership with performance review scheduling and documentation

2. Administrative Operations
Communication & Customer Service
  • Respond to phone calls and emails within 24 hours
  • Provide professional, knowledgeable assistance to families and staff
  • Escalate urgent matters to leadership when appropriate

Scheduling & Office Management
  • Support staff scheduling and calendar management
  • Coordinate internal meetings and administrative deadlines
  • Maintain organized office systems and documentation

Technology & Systems
  • Utilize Google Workspace and internal software platforms
  • Maintain employee databases and administrative systems
  • Assist with process documentation and workflow improvements

3. Financial & Administrative Support
Payroll Administration
  • Review payroll submissions for completeness and accuracy
  • Track employee reimbursements and administrative expenses
  • Maintain confidential payroll documentation

Accounts & Records
  • Assist with membership payment tracking as needed
  • Maintain accurate financial and administrative records
  • Support leadership with reporting and data management

4. Operations & Event Support
Office & Purchasing
  • Manage office supply inventory and purchasing
  • Coordinate equipment and administrative resource needs
  • Assist with facility and operational logistics

Tournament & Event Support
  • Support administrative planning for tournaments and special events
  • Coordinate staffing schedules and event documentation
  • Availability to work two tournament weekends annually

Qualifications:
Required
  • 5+ years of experience in Human Resources, People Operations, Office Management, or Administrative Support
  • Strong organizational skills with exceptional attention to detail
  • Ability to maintain confidentiality and handle sensitive employee information
  • Excellent written and verbal communication skills
  • Advanced proficiency in Google Workspace
  • Ability to manage multiple priorities in a fast-paced environment
  • Professional, approachable, and service-oriented mindset

Preferred
  • HR degree or HR certification (PHR, SHRM-CP, or equivalent)
  • Experience with payroll administration preferably BambooHR
  • Experience supporting recruiting and onboarding processes
  • Knowledge of employment compliance and HR best practices
  • Experience in youth sports, athletics, or service-based organizations

Apply