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Administrative Intake Coordinator Jobs (NOW HIRING)

Administrative Intake Coordinator

Boston, MA ยท On-site

$19.50 - $26.75/hr

Administrative Intake Coordinator Duration: 6 Months Contract Location: Boston, MA 02116 Description: Dedicated contractor support, in the role of the Intake Coordinator, is essential to maintain ...

New

Administrative Intake Coordinator Duration: 6 Months (Possible Extension) Location: Boston, MA 02116 Position Summary We are seeking an organized and detail-oriented Administrative Intake Coordinator ...

Intake Coordinator

Margate, FL

$16.25 - $22.25/hr

Position Summary The Intake Coordinator is responsible for providing administrative and clerical support to the Intake Department. This role assists with coordinating intake activities, maintaining ...

Intake Coordinator

Lisle, IL ยท On-site

$17.75 - $24.25/hr

The Intake Coordinator supports admissions flow, maintains accurate and compliant records, and ... Administrative & Systems Management * Create and maintain potential admission files in the Kipu ...

Intake Coordinator

Lisle, IL ยท On-site

$18 - $20/hr

The Intake Coordinator supports admissions flow, maintains accurate and compliant records, and ... Administrative & Systems Management * Create and maintain potential admission files in the Kipu ...

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How much do administrative intake coordinator jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for administrative intake coordinator in the United States is $21.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.56 per hour, depending on experience, location, and employer.

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Infographic showing various Administrative Intake Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $44,160 per year, or $21.2 per hour.

Administrative Intake Coordinator

Boston, MA โ€ข On-site

$19.50 - $26.75/hr

Full-time

Posted 3 days ago

New


Job description

Description
Job Title: Administrative Intake Coordinator
Duration: 6 Months Contract
Location: Boston, MA 02116
Description:
Dedicated contractor support, in the role of the Intake Coordinator, is essential to maintain timely processing of reports, perform initial risk assessments, escalate higher-risk issues to Safety leadership and/or Operations, and ensure that hazards are tracked through closure. This role directly supports compliance with regulatory requirements related to safety assurance, hazard management, and frontline worker involvement.
The Administrative Intake Coordinator, reporting to the SRM Deputy Director, will also ensure the reporting employees (when self-identified) receive updates, a key component that demonstrates the commitment to their safety. It also adds transparency, incorporates worker feedback into safety improvements, and builds a strong culture of trust.
Scope of Work
The Administrative Intake Coordinator will perform the following duties:
Review of Safety Hotline messages
Record Safety Hotline reports in the hazard database (Origami), ensuring accurate classification and entry
Conduct initial risk assessments to determine hazard severity, likelihood, and appropriate routing
Escalate high-risk issues or urgent reports to Safety leadership, Operations Control Center, or responsible departments
Confirm status of Safety Hotline reports, including:
Review Maintenance Work Orders in Trapeze
Check updates through the Origami API connection
Follow-up on open Safety Hotline reports to ensure timely action by involved departments
Respond to reporting employees (when self-identified) to acknowledge receipt and provide updates
Track and document each report throughout its lifecycle, including safety assurance activities, to ensure regulatory compliance
Process Safety Hotline reports in accordance with the Safety Hotline Standard Operating Procedure and related Work Instructions
Reduce the hazard backlog, including reconciliation of reports from previous years
Essential skills
Strong organizational skills
Proficient in SharePoint, Microsoft Office, Excel, and PowerPoint
Excellent communication and interpersonal skills
Proficiency in office software and equipment
Problem-solving and customer service experience
Attention to detail, accurate work product, and professional demeanor
Qualifications
A bachelor's degree
One to three years of administrative and/or customer service experience
An associates degree or high school diploma or GED with equivalent experience may be substitute for a bachelor's degree
Experience working with regulatory agencies is preferred but not required