ZipRecruiter

Log In

1

Administrative Coordinator Jobs in Normal, IL (NOW HIRING)

LifeWise Academy

Administrative Assistant

Tremont, IL · On-site

$16.75 - $22.50/hr

Overview As the LifeWise Administrative Assistant, you have excellent communication and ... Enrollment coordination * Communications with school personnel and families * Other duties as ...

COUNTRY Financial

Administrative Assistant

Bloomington, IL · On-site

$54K - $75K/yr

About the role Provides specialized administrative support to relieve executive, administrative ... Coordinates activities between departments and outside parties. Contacts company personnel at all ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL

$15.87 - $18.75/hr

Provide administrative/secretarial support to the assistant program director/supervising clinical ... Use of computer and telephone systems is required, which includes coordination of eye and hand, and ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Provide administrative/secretarial support to the assistant program director/supervising clinical ... Use of computer and telephone systems is required, which includes coordination of eye and hand, and ...

Farnsworth Group

Payroll Coordinator

Normal, IL · On-site

$25 - $32/hr

Maintain employee documentation and supports employment-related processes, including Form I-9 administration and administrative coordination of employment authorization and immigration-related ...

Farnsworth Group

Payroll Coordinator

Normal, IL

$22 - $29.25/hr

Maintain employee documentation and supports employment-related processes, including Form I-9 administration and administrative coordination of employment authorization and immigration-related ...

next page

Showing results 1-20

All JobsAdministrative JobsAdministrative Coordinator JobsAdministrative Coordinator Jobs in Normal, IL

Administrative Coordinator information

See Normal, IL salary details

$13

$22

$33

How much do administrative coordinator jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for administrative coordinator in Normal, IL is $22.74, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $25.87 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administrative coordinator, and why are they important?

To thrive as an Administrative Coordinator, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant associate’s or bachelor’s degree. Expertise with office software such as Microsoft Office Suite, calendar management systems, and sometimes project management tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you stand out in supporting teams and managing priorities. These skills are crucial for ensuring smooth office operations, effective workflow, and reliable administrative support.

How does an administrative coordinator typically collaborate with different departments within an organization?

Administrative Coordinators often serve as a central point of contact, facilitating communication and workflow between various departments such as HR, finance, and operations. They manage scheduling, coordinate meetings, and ensure that important updates and documents are shared efficiently across teams. This role requires strong interpersonal and organizational skills, as Administrative Coordinators must balance the needs and priorities of multiple stakeholders while maintaining smooth office operations.

What is the difference between Administrative Coordinator vs Administrative Assistant?

AspectAdministrative CoordinatorAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma or equivalent; some roles may prefer associate's degree
Work EnvironmentOffice settings, coordinating multiple administrative tasks and projectsOffice settings, providing clerical support and routine administrative tasks
Employer UsageUsed in organizations requiring task coordination and project supportCommonly used for general clerical and administrative support roles

The main difference is that Administrative Coordinators handle more complex tasks, coordinate projects, and oversee multiple administrative functions, while Administrative Assistants focus on routine clerical support and daily office tasks. Both roles are essential in office environments but differ in scope and responsibilities.

How much do administrative coordinators make in the US?

Administrative coordinators in the US typically earn a median annual salary of around $50,000, with salaries ranging from approximately $35,000 to $70,000 depending on experience, location, and industry. Factors such as proficiency in office software and organizational skills can influence compensation.
More about Administrative Coordinator jobs

What are the most commonly searched types of Administrative jobs in Normal, IL?

The most popular types of Administrative jobs in Normal, IL are:

What job categories do people searching Administrative Coordinator jobs in Normal, IL look for?

The top searched job categories for Administrative Coordinator jobs in Normal, IL are:

What cities near Normal, IL are hiring for Administrative Coordinator jobs?

Cities near Normal, IL with the most Administrative Coordinator job openings:

Administrative Coordinator jobs near you

Administrative Coordinator

Bloomington, IL • On-site

Tenta Enterprises
See more jobs at Tenta Enterprisesexternal

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 9 days ago

Job description

Keep Things Moving, Keep Things Organized, Be the Go-To!
Are you the kind of person who loves keeping things organized, solving problems, and making sure everyone has what they need to get the job done? We're looking for an Administrative Coordinator to be the heartbeat of the Go Green and Transitions office! You'll be the central connection between customers, employees, supervisors, managers, and corporate accounting; keeping schedules on track, work orders moving, customer communication flowing, and details from falling through the cracks. This is the perfect opportunity for you!
Benefits:
Employer Paid Life Insurance
Employer Paid Long Term Disability
Employer Paid Short Term Disability
Paid Time Off
Medical
Dental
Vision
401K with employer match
Flexible Spending Accounts (FSA)
Voluntary Accident Coverage
Voluntary Critical Illness Coverage
Voluntary Life Insurance
Cell Phone Stipend
The Administrative Coordinator is responsible for keeping the Go Green and Transitions office organized, responsive, and running efficiently. This position serves as a central point of communication between customers, employees, supervisors, managers, and corporate accounting. Responsible for working on Housecall Pro for scheduling, work orders, customer information, employee job assignments, customer communication, follow-up, and applicable invoicing and payments.
Essential Functions:
  • Enter and maintain customer information, job information, recurring services, and one-time jobs in House Call Pro.
  • Create and manage work orders and schedules with AGM
  • Post schedules weekly for the following week and update changes as needed
  • Schedule apartment cleans, carpet cleaning, commercial cleaning, Transitions jobs, and other services.
  • Confirm appointments with customers.
  • Follow up on one-time estimates and jobs that have not yet been scheduled.
  • Creating and send invoices for one-time jobs and also email to accounting.
  • Send payment links and collect payments for one-time jobs.
  • Maintain accurate customer notes and service history.
  • Create, update, and organize work orders and checklists with AGM
  • Perform other reasonable administrative duties assigned by the General Manager, Assistant General Manager, or ownership.
Customer Communication
  • Answer incoming office phone calls if AI sends call
  • Respond to company text messages and emails in a timely manner
  • Follow up with customers regarding one-time jobs, estimates, scheduling, and completed work. A personal phone call and send review link through Housecall Pro
Billing & Administrative Support
  • Prepare invoices for applicable customers and completed jobs.
  • Track customer payments and outstanding items as assigned.
  • Review online portals for apartment work orders, invoices, and customer information.
  • Collect checks received at the office and prepare them to be sent to Tentac corporate accounting every Friday.
  • Organize gas receipts and other company receipts.
  • Review bills, code and submit appropriate documentation to management or corporate accounting every Friday. Pick up checks every other Friday.
  • Maintain contracts and customer documentation.
  • Check and process Reward Zone activity and referrals
  • Checking and distributing office mail.
  • Record sales and invoices to Monthly Google sheet.
Office Organization: The Administrative Coordinator is responsible for maintaining a clean, professional office environment, including:
  • Maintain an organized supply room, laundry room and office.
  • Distribute cleaning supplies, rags, and other materials to employees from the office.
  • Maintain an organized laundry area.
  • Wash, dry, fold, and organize company rags and laundry as needed.
  • Light daily office cleaning and organization.
  • Vacuuming office areas as needed.
  • Cleaning and maintaining office bathrooms.
  • Emptying office trash.
  • Sanitizing commonly touched surfaces including door handles and light switches.
  • Keeping desks, counters, filing areas, and common spaces orderly.
The Administrative Coordinator will be trained and work primarily within:
  • Housecall Pro - Primary operations platform
  • AppFolio, Vendor café for apartment turns
  • Stripe payment processing
  • Email and company phone/text system
  • Microsoft Excel/Google Sheets
Specific Job Knowledge, Skills and Ability:
    • Strong organizational and multitasking skills.
    • Excellent communication and interpersonal abilities.
    • Strong attention to detail and problem-solving skills.
    • Knowledge of basic financial principles and accounting procedures is a plus.
    • Previous experience in the cleaning industry or a similar field is an advantage.
Qualification Standards
Communication:
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Professional and friendly customer-service skills.
  • Comfortable learning and using new technology.
  • Ability to manage several tasks and priorities at the same time.
  • Strong attention to detail.
  • Basic spreadsheet and computer skills.
  • Ability to maintain confidentiality.
  • Dependable attendance and punctuality.
  • Ability to work independently while communicating effectively with management and field staff.
Appearance:
All employees must maintain a neat, clean and well-groomed appearance including hair color.
Benefits:
Competitive salary and benefits package for Full-Time Employees. Opportunity to work with a dynamic and growing company. A supportive and collaborative team environment. Room for professional growth and development.
Physical Requirements
  • Ability to sit for extended periods up to 6 to 8 hours a day.
  • Ability to occasionally stand, walk, or move around the office to perform tasks or attend meetings.
  • Ability to frequently use hands and fingers to operate computers, phones and other office equipment
  • Ability to occasionally reach for files, supplies or miscellaneous office materials as needed.
  • Ability to lift and carry light objects up to 15 lbs. as needed.
  • Ability to hear and speak clearly to communicate in person and over the phone.
  • Must be able to read printed and electronic documents.

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
It is the policy of Tentac Enterprises to comply with all federal and state laws concerning the employment of individuals with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC)
Tentac Enterprises provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Apply