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Administrative Associate Jobs in Worcester, MA (NOW HIRING)

Oruka Therapeutics

Administrative Assistant

Waltham, MA

$35 - $50/hr

Associate's degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment * Strong organizational skills with excellent attention to ...

MutualOne Bank

Administrative Assistant

Framingham, MA · On-site

$19.50 - $26.50/hr

... Associate(s), and Loan Officer(s) in support of their respective roles and responsibilities. The Administrative Assistant will perform other tasks/projects as requested and assist other teams as ...

Oruka Therapeutics

Administrative Assistant

Waltham, MA · On-site

$35 - $50/hr

Associate's degree or equivalent and 3+ years of administrative experience, preferably in biotech, healthcare, or a fast-paced environment * Strong organizational skills with excellent attention to ...

KOHLS

Full-Time Administrative Assistant

Northborough, MA · On-site

$17.75 - $27.85/hr

Support and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership ...

Tjx

Administrative Assistant II

Worcester, MA

$21.80 - $29.95/hr

Planning, coordination, and execution of building and associate events. Provide support to the RVP ... based administrative applications Experience operating a variety of general office equipment ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Worcester, MA

Administrative Associate information

See Worcester, MA salary details

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How much do administrative associate jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for administrative associate in Worcester, MA is $20.25, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.87 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Worcester, MA?

The most popular types of Administrative jobs in Worcester, MA are:

What cities near Worcester, MA are hiring for Administrative Associate jobs?

Cities near Worcester, MA with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Worcester, MA as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 27% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $42,123 per year, or $20.3 per hour.

Administrative Associate

Worcester Polytechnic Institute

Worcester, MA • On-site

$21.25 - $25/hr

Other

Re-posted 20 days ago

Job description

JOB TITLE
Administrative Associate
LOCATION
Worcester
DEPARTMENT NAME
Aerospace Engineering
DIVISION NAME
Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY
WPI is seeking a shared Administrative Associate to provide administrative support to the Aerospace Engineering Department 3 days (60%) a week, including support for the department head, faculty, and staff, and additional support to the School of Engineering 2 days (40%) a week.
JOB DESCRIPTION
Administrative Assistant for (AED) Aerospace Engineering Department (60%)
  • Serve as a confidential administrative assistant to the AED head, associate department head, and 14 faculty members.
  • Assist with scheduling and organizing AED meetings and events, including those for departmental committees, search committees, seminars, and student groups. Arrange room reservations, distribute agendas and materials, and manage catering and AV support when necessary.
  • Assist AED faculty with a range of needs related to teaching, project advising, and research, including printing, copying, scanning, and reserving conference rooms.
  • Coordinate logistical and financial planning for AED visiting speakers, faculty candidates, and external collaborators, including travel and lodging arrangements. Manage all related reimbursements, expense reports, transportation expenses, and itinerary approvals in accordance with WPI Travel Policy.
  • Act as the main point of contact of AED for Facilities, IT, and custodial teams regarding department operations. Communicate maintenance priorities, coordinate responses to urgent issues, and handle work orders for repairs, key access, autodials, and safety fixes. Manage requests via SchoolDude until completed, oversee AED building operations, and report safety or compliance issues to Facilities or EHS. Help schedule inspections, keep safety records up to date, coordinate vendor visits for repairs, deliveries, and lab changes, and ensure adherence to WPI's purchasing and safety policies.
  • Coordinate renovation and equipment installation projects for AED by collaborating with Facilities, vendors, and WPI's project managers.
  • Support onboarding for new AED faculty, staff, and student employees. Provide departmental information, facilitate system access, and coordinate workspace setup.
  • Assist in summer and special AED programs delivered by the department or in coordination; manage setup, student participation, and coordination with faculty leads and external partners.
  • Support the AED's marketing and communications functions. Maintain department-wide distribution lists, contact directories, and committee memberships to ensure consistent communication and reporting. Use Drupal to update the department website, create slides, forward information to relevant groups, add event announcements, update directories, and produce flyers and one-page communications. Prepare and distribute announcements, reminders, and updates. Maintain a master event calendar and ensure events are publicized adequately across departmental platforms (digital screens, website, email).
Support the School of Engineering (40%)
  • Administrative support for the school of engineering, including marketing and communications needs such as creating and gathering material, inputting and overseeing social media, websites, and newsletters for the School of Engineering.
  • Work with Marketing and Communications Office and School of Engineering leadership, faculty, and staff to research, develop and post impactful activities and updates to social media, maintain School of Engineering websites, and contribute to newsletter for the School of Engineering
  • Seek and gather information for social media (e.g., Instagram, LinkedIn, Twitter, YouTube, TikTok, etc.), websites, and newsletters promoting and/or highlighting students, faculty and events pertaining to the School of Engineering
  • May be required to attend School events to take photos for social media, website, or newsletters
  • Create and develop posts with gathered information and photos using appropriate computer tools
  • Provide reception and customer service for School of Engineering by greeting students, visitors and faculty; handling routine contacts, answering questions using discretion and sensitivity; and assisting with events and other administrative tasks for the School of Engineering

Requirements:
• Associate's Degree required
• One to Two years of experience in a professional setting
• Proficient in Microsoft Office, Zoom, and various forms of social media
• Knowledge of Workday and Drupal helpful, but not required
• Excellent time management skills, ability to multitask and prioritize work
• Solid attention to detail and problem-solving abilities
• Strong organizational and planning skills
• Ability to collaborate with staff, faculty, and students across multiple departments and divisions within WPI
• Openness to learning new skills and programs
Compensation:
Hourly rate is $21.25 - $25.00 depending on related experience, expertise, and internal equity.
FLSA STATUS
United States of America (Non-Exempt)
WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.

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