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Administrative Associate Jobs in Virginia (NOW HIRING)

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Administrative Associate information

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How much do administrative associate jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for administrative associate in Virginia is $20.12, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $20.72 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.
What are the most commonly searched types of Administrative jobs in Virginia? The most popular types of Administrative jobs in Virginia are:
What cities in Virginia are hiring for Administrative Associate jobs? Cities in Virginia with the most Administrative Associate job openings:
Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 28% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,853 per year, or $20.1 per hour.

Finance & Administrative Assistant

Counterpart

Arlington, VA • On-site

Full-time

Re-posted just now

Job description

Job Profile:
Counterpart International (Counterpart) is seeking a Finance & Administrative Assistant or Finance & Administrative Associate to support a USAID-funded project focused on internet governance and internet freedom. The Finance & Administrative Assistant or Finance & Administrative Associate will be responsible for helping maintain financial records, including managing many expense logs and supporting the overall program financial management routines in the accounting software (QuickBooks). This position will report to the Grants & Finance Specialist, in coordination with the Finance Officer.
Primary Responsibilities:
The primary responsiblities for this position are as follows:
  • Assist with monthly close process and reconciliations;
  • Assist in the review of field receipts, ensuring that backup documentations are complete;
  • Work with HQ finance to resolve any outstanding issues related to voucher
  • Review field/HQ reconciliation of cash accounts. Ensure reconciliations are accurate and complete;
  • Assist with the maintenance of the filing system of all financial documents;
  • Assist with travel approvals, arrangements and bookings, closely liaison with travel agency in coordination with field project staff;
  • Assist with the scanning of finance documentation
  • Consult with the Finance Officer and Grants & Finance Specialist regularly about the conduct of the assigned tasks.
  • Assist the Finance Officer and Grants & Finance Specialist with Grant management activities.
  • Other accounting, financial and administrative tasks consistent with the overall scope of this position;

Qualifications:
Required:
  • Bachelor's degree in Business Administration, Accounting or Finance;
  • A minimum of 1-2 years of experience in financial, administrative, and accounting areas associate).
  • Knowledge and experience with donor-funded Programs;
  • Knowledge of standard monthly accounting processes and reconciliations;
  • Knowledge and experience using Microsoft Office Suite, Internet, Skype and similar e-communications;
  • Ability to perform efficiently under the supervision or independently and under pressure and as an effective team member;
  • Strong attention to detail;
  • Excellent English speaking, reading and writing skills
  • Commited team player
  • Ability to think strategically and to act in the best interests of the organization as a whole

Preferred:
  • Experience working with QuickBooks;
  • Experience in an international organization or other NGO;
  • Working knowledge of foreign language a plus;
  • Experience using accounting systems;

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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