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Administrative Associate Jobs in Maine (NOW HIRING)

S. W. Cole Engineering

Administrative Assistant

Gray, ME · On-site

$21 - $24/hr

We are currently accepting applications for an immediate opening for an Administrative Assistant to ... An associates degree in a related field preferred, but not required. S.W.COLE has Great Benefits

Diodes Inc

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

Associate or bachelor's degree * Experience working in global, semiconductor company * Experience providing administrative support in a professional work environment Diodes Incorporated is an equal ...

Diodes Incorporated

Be Seen First

Administrative Assistant

South Portland, ME · On-site

$21 - $28/hr

Associate or bachelor's degree * Experience working in global, semiconductor company * Experience providing administrative support in a professional work environment Diodes Incorporated is an equal ...

MAINE VETERANS HOMES

Administrative Secretary

Caribou, ME · On-site

$16 - $20.57/hr

We are seeking a friendly, dependable, and detail-oriented Administrative Secretary to join our team. This position serves as the first point of contact for residents, families, visitors, and staff ...

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All JobsAdministrative Associate JobsAdministrative Associate Jobs in Maine

Administrative Associate information

See Maine salary details

$12

$19

$29

How much do administrative associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for administrative associate in Maine is $19.65, according to ZipRecruiter salary data. Most workers in this role earn between $16.30 and $20.24 per hour, depending on experience, location, and employer.

What is an administrative associate?

Administrative Associates are professionals who provide essential support to organizations by handling various administrative and clerical tasks. Their responsibilities often include scheduling meetings, managing correspondence, organizing files, and assisting with office operations. They play a key role in ensuring the smooth day-to-day functioning of an office or department. Administrative Associates may also support specific projects and help coordinate communication between staff and management.

What are the key skills and qualifications needed to thrive as an administrative associate, and why are they important?

To thrive as an Administrative Associate, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving abilities, and adaptability make someone stand out in this position. These skills ensure smooth office operations, effective team support, and the ability to handle multiple tasks efficiently.

What are some common challenges administrative associates face when managing competing priorities?

Administrative Associates often juggle multiple tasks such as scheduling meetings, managing correspondence, and supporting team projects. One common challenge is balancing urgent requests from different departments or leaders, which requires strong organizational and communication skills. Successful Administrative Associates prioritize tasks by urgency and importance, use digital tools to stay organized, and proactively communicate with stakeholders to set realistic expectations. This approach helps ensure deadlines are met without sacrificing quality or attention to detail.

What is the difference between Administrative Associate vs Administrative Assistant?

AspectAdministrative AssociateAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentOffice settings across various industries, often supporting teams or departmentsOffice settings, providing clerical support to individuals or teams
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used across industries for general administrative support
Common Search & Comparison IntentYesYes

The main difference between an Administrative Associate and an Administrative Assistant lies in their roles and responsibilities. Administrative Associates often handle more complex tasks, support specific departments, and may require additional certifications or experience. Administrative Assistants typically focus on clerical duties like scheduling, filing, and correspondence. Both roles are essential for smooth office operations and are frequently compared by job seekers and employers alike.

What are the most commonly searched types of Administrative jobs in Maine?

The most popular types of Administrative jobs in Maine are:

What cities in Maine are hiring for Administrative Associate jobs?

Cities in Maine with the most Administrative Associate job openings:

Administrative Associate jobs near you
Infographic showing various Administrative Associate job openings in Maine as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $40,873 per year, or $19.7 per hour.

Administrative Assistant

BrightSpring Health Services

South Portland, ME • On-site

$19 - $22/hr

Full-time

Re-posted 10 days ago

BrightSpring Health Services rating

4.9

Company rating: 4.9 out of 10

Based on 65 frontline employees who took The Breakroom Quiz

224th of 247 rated social care providers

Job description

Rehab Without Walls Neuro Rehabilitation


Administrative Assistant – Rehab Without Walls | South Portland, ME | In-Person
Full-Time | Monday-Friday | 40 Hours/Week | $19-$22/hour

Join our Rehab Without Walls team and help keep our mission moving! We’re looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly.

The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you’re detail-oriented, positive, and love being the person others can count on, we’d love to meet you! Must be able to work in-person at our South Portland office.

What you bring:
Strong organization and communication skills
Ability to multitask and problem-solve
Comfort with computers and Microsoft Office
A team-focused, can-do attitude


• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
• Adheres to facilities established standards of practice, policies, and procedures.
• Ensures integrity and confidentiality of all financial data.
• Maintains the highest standards of professional conduct in relation to information that is confidential in nature. 
• Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
• Coordinate and attends in-services, training, and meetings as required.
• Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
• Intervene and problem solve issues effectively and efficiently
• Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
• Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
• Order and maintain supplies
• Completes other duties as assigned.


• A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
• A minimum of two years administrative office experience


Rehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care. It is designed to significantly help people who have primarily experienced a brain injury, spinal cord injury, or stroke/CVA through accident or illness regain functional capabilities. By providing care in the home, community, workplace, or school, Rehab Without Walls promotes greater health through the recovery process, all with industry-leading outcomes that dramatically improve functional skills and independence for patients. For more information, please visit www.rehabwithoutwalls.com. Follow us on Facebook and LinkedIn.

• Advanced computer software (Microsoft office) and data entry skills
• Basic knowledge of medical terminology and medical office insurance billing preferred.
• Excellent organizational, customer service, and oral/written communication skills


USD $19.00 - $22.00 / Hour

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