Administrative Assistant Jobs in Rathdrum, ID (NOW HIRING)

QXO is a leading distributor and installer of building products serving an $800 billion market. The company's mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America's largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.
What you'll do:
The Construction Administrative Assistant helps ensure projects progress efficiently from planning through closeout and plays a key role in maintaining project documentation, supporting field operations, coordinating engineering information, and driving successful project execution while maintaining high standards of quality, safety, and customer satisfaction.
Procurement & Material Support

• Support purchasing and procurement activities by coordinating material requirements and delivery schedules
• Assist with material expediting to support project schedules
• Prepare and maintain bills of material (BOMs) and installation work packages
• Coordinate with Purchasing, Production, Warehouse, and Field Operations to ensure material availability
• Monitor procurement activities and communicate potential material delays

• Coordinate with construction, production, quality, and safety teams throughout project execution
• Support field personnel by providing engineering documentation, technical information, and project updates
• Participate in project meetings and field coordination discussions
• Assist Foremen, Project Managers, and Operations teams with technical documentation and installation planning
• Support resolution of field questions and engineering-related issues

• Generate and maintain project reports, status updates, and engineering documentation
• Track project milestones, schedules, financial information, and progress metrics
• Maintain organized project files and documentation within company systems
• Support project audits and document management initiatives
• Assist with continuous improvement of project management and engineering processes

• Promote compliance with company safety policies, OSHA regulations, and project safety requirements
• Support quality assurance processes by ensuring documentation is accurate and current
• Participate in project quality reviews and operational improvement initiatives
• Perform additional duties and special projects as assigned

• Strong organizational and project coordination skills
• Excellent analytical, technical, and problem-solving abilities
• Strong attention to detail and documentation accuracy
• Excellent written and verbal communication skills
• Ability to prioritize multiple projects and deadlines simultaneously
• Strong interpersonal skills with the ability to collaborate across multiple departments
• Ability to work independently while exercising sound judgment
• Bachelor's degree in Construction Management, Civil Engineering, Engineering Technology, Architecture, or related field preferred
• Experience supporting construction, framing, building materials, manufacturing, or industrial projects preferred
• Working knowledge of construction methods, framing systems, estimating, purchasing, scheduling, and project coordination
• Ability to read and interpret construction drawings, specifications, engineering documents, and framing plans
• Experience using Microsoft Office applications
• Experience using Procore or comparable construction management software preferred
• Working knowledge of CPM scheduling and project scheduling concepts
• Experience with document control systems, RFIs, submittals, and project documentation preferred
• Ability to work effectively under deadlines in a fast-paced environment
• Regular and reliable attendance required
• Combination of office, warehouse, manufacturing, construction site, and field environments
• Frequent collaboration with Project Managers, Field Operations, Purchasing, Production, Engineering, Quality, and Safety teams
• Occasional travel to customer jobsites, project meetings, manufacturing facilities, and branch locations
• Ability to sit and work at a computer for extended periods while also walking construction sites and production facilities
• Ability to occasionally lift project documents, samples, or materials up to 25 pounds
• May require occasional evenings or weekends based on project schedules and operational needs

• Health Care Benefits
• 401(k) with employer match
• Paid Time Off