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Administrative Assistant Jobs in Kalamazoo, MI (NOW HIRING)

CFS

Administrative Assistant

Kalamazoo, MI

$18 - $22/hr

Administrative Assistant Location: Kalamazoo, MI Pay Rate: $18 - $22/hour Schedule: Full-Time, Monday-Friday Our client, a long-standing manufacturing company in the Kalamazoo area, is looking to ...

CFS

Administrative Assistant

Kalamazoo, MI

$18 - $22/hr

Administrative Assistant Location: Kalamazoo, MI Pay Rate: $18 - $22/hour Schedule: Full-Time, Monday-Friday Our client, a long-standing manufacturing company in the Kalamazoo area, is looking to ...

Amteck, LLC

Administrative Assistant

Portage, MI · On-site

$17 - $22.75/hr

The Administrative Assistant supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the ...

Robert Half

Administrative Assistant

Kalamazoo, MI · On-site

$17.41 - $21/hr

We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized ...

AdvisaCare

Administrative Assistant

Kalamazoo, MI · On-site

$17 - $23/hr

Our administrative assistant supports Home Health, Hospice, and Private Duty services -- and we're looking for someone who loves being the friendly voice, the organized brain, and the calm in the ...

AdvisaCare

Administrative Assistant

Kalamazoo, MI · On-site

$17 - $23/hr

Our administrative assistant supports Home Health, Hospice, and Private Duty services - and we're looking for someone who loves being the friendly voice, the organized brain, and the calm in the ...

AdvisaCare

Administrative Assistant

Kalamazoo, MI · On-site

$17 - $23/hr

Our administrative assistant supports Home Health, Hospice, and Private Duty services - and we're looking for someone who loves being the friendly voice, the organized brain, and the calm in the ...

McKeown | Kraai, PLC

Be Seen First

Administrative Assistant

Middleville, MI · On-site

$18 - $25/hr

We are seeking an Administrative Professional to join our team! You will perform clerical and ... Greet and assist clients and guests * Draft correspondences and other formal documents * Plan and ...

SR COMPANIES LLC

Administrative Assistant

Lawton, MI

$17 - $22.75/hr

The responsibility of the Administrative Assistant is to assist in the general day to day operations of the community as directed by the Executive Director including but not limited to general ...

New

Kalamazoo RESA

Administrative Assistant

Kalamazoo, MI · On-site

$30.26K - $43.17K/yr

We are currently seeking an Administrative Assistant at the KRESA Career Connect Campus in Kalamazoo, Michigan. The essential responsibilities for this position include but are not limited to:

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Administrative Assistant information

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How much do administrative assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for administrative assistant in Kalamazoo, MI is $19.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $22.07 per hour, depending on experience, location, and employer.

What Do Administrative Assistants Do?

Administrative Assistants perform various clerical duties in a company depending on the specific position and employer. Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. An Administrative Assistant job is great for those who enjoy working with people and being that go-to person within a company.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are some common challenges Administrative Assistants face when managing multiple priorities, and how are these typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What are administrative assistants?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

More about Administrative Assistant jobs
What are the most commonly searched types of Administrative jobs in Kalamazoo, MI? The most popular types of Administrative jobs in Kalamazoo, MI are:
What are popular job titles related to Administrative Assistant jobs in Kalamazoo, MI? For Administrative Assistant jobs in Kalamazoo, MI, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant jobs in Kalamazoo, MI look for? The top searched job categories for Administrative Assistant jobs in Kalamazoo, MI are:
What cities near Kalamazoo, MI are hiring for Administrative Assistant jobs? Cities near Kalamazoo, MI with the most Administrative Assistant job openings:
Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Kalamazoo, MI as of May 2026, with employment types broken down into 70% Full Time, and 30% Temporary. Highlights an 73% In-person, and 27% Remote job distribution, with an average salary of $41,467 per year, or $19.9 per hour.

Administrative Assistant

CFS

Kalamazoo, MI

$18 - $22/hr

Full-time

Posted 25 days ago

Job description

Administrative Assistant
Location: Kalamazoo, MI
Pay Rate: $18 – $22/hour
Schedule: Full-Time, Monday–Friday

Our client, a long-standing manufacturing company in the Kalamazoo area, is looking to hire an Administrative Assistant to help keep daily office operations running smoothly. This position is perfect for someone who is dependable, organized, and thrives in a fast-paced setting where they can be a key support resource for the team.

Role Overview
The Administrative Assistant will support leadership and staff by managing administrative tasks, coordinating schedules, and helping maintain efficient office operations. This individual should be proactive, polished, and capable of handling multiple responsibilities at once.

Primary Responsibilities

  • Provide day-to-day administrative support to leadership and staff
  • Answer and route incoming calls and emails
  • Maintain calendars, schedule meetings, and coordinate appointments
  • Create and format reports, presentations, and general correspondence
  • Organize and maintain filing systems, both digital and paper
  • Order and track office supplies while working with vendors
  • Assist with data entry and upkeep of internal systems
  • Coordinate travel plans and handle expense reporting
  • Welcome visitors and ensure a professional front office environment
  • Assist with special projects and company events as needed

Qualifications

  • High school diploma required; Associate degree is a plus
  • 1–3 years of administrative or office support experience
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Strong organizational skills with the ability to multitask
  • Excellent written and verbal communication skills
  • High level of accuracy and attention to detail
  • Professional attitude with strong customer service skills
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