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Administrative Assistant Trainee Jobs in Virginia

Cintas

Management Trainee

Bedford, VA · On-site

$55K/yr

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

Cintas

Management Trainee

Bedford, VA

$55K/yr

Analyze sales data and assist in making informed business decisions. * Collaborate with key leaders ... Co-op or internship experience in a Customer Service, Sales, Production or Administrative role * A ...

GIG USA

Management Trainee - Entry Level

Chesapeake, VA · On-site

$17 - $22/hr

About the Role As an Entry-Level Management Trainee , you'll gain practical experience across event ... * Assist with administrative tasks, reporting, and cross-functional communication. * Learn ...

Aldi

Full-Time Store Manager Trainee

Virginia Beach, VA · On-site

$94K/yr

... and administrative duties. • Ability to provide prompt and courteous customer service. • ... Travel: • Full-Time Store Manager Trainees will train at multiple locations and must have ...

Aldi

Full-Time Store Manager Trainee

Harrisonburg, VA

$106K/yr

... and administrative duties. • Ability to provide prompt and courteous customer service. • ... Travel: • Full-Time Store Manager Trainees will train at multiple locations and must have ...

Aldi

Full-Time Store Manager Trainee

Falls Church, VA · On-site

$124K/yr

... and administrative duties. • Ability to provide prompt and courteous customer service. • ... Travel: • Full-Time Store Manager Trainees will train at multiple locations and must have ...

Aldi

Retail Store Manager Trainee

Virginia Beach, VA

$94K/yr

... and administrative duties. • Ability to provide prompt and courteous customer service. • ... Travel: • Full-Time Store Manager Trainees will train at multiple locations and must have ...

New

Aldi

Retail Store Manager Trainee

Falls Church, VA

$124K/yr

... and administrative duties. • Ability to provide prompt and courteous customer service. • ... Travel: • Full-Time Store Manager Trainees will train at multiple locations and must have ...

Jbhunt

Manager Trainee

Winchester, VA · On-site

Manager Trainee Department: Supply Chain Country: United States of America State/Province ... perform administrative duties such as payroll, management of the Net-Revenue budget, driver ...

ServiceSource, Inc.

Personnel Assistant

Fort Eustis, VA · On-site

$35K - $46K/yr

This position performs a variety of military HR personnel administrative tasks in such areas as ... processing, student/trainee personnel actions. Job Summary This position follows detailed ...

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Administrative Assistant Trainee information

What is the difference between Administrative Assistant Trainee vs Administrative Assistant?

AspectAdministrative Assistant TraineeAdministrative Assistant
CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentTraining period, supervised, entry-levelFull-time, regular office setting, more independent
Employer UsageUsed for entry-level training positionsEstablished role with defined responsibilities
Search/Comparison IntentUnderstanding training vs full roleJob responsibilities and career progression

The main difference between an Administrative Assistant Trainee and an Administrative Assistant is that the trainee is in a learning phase, often supervised and gaining skills, while the Administrative Assistant is a fully qualified role with established responsibilities. The trainee position prepares individuals for the full administrative assistant role, which involves more independence and experience.

What skills and qualifications are needed to thrive as an administrative assistant trainee?

To thrive as an Administrative Assistant Trainee, you need strong organizational skills, attention to detail, and basic proficiency in office software, typically supported by a high school diploma or equivalent. Familiarity with Microsoft Office Suite, email platforms, and basic office equipment is usually required. Excellent communication, time management, and a willingness to learn are important soft skills for this role. These skills and qualities are essential for efficiently supporting office operations and contributing to a productive work environment.

What is an administrative assistant trainee?

Administrative Assistant Trainees are entry-level professionals who are learning the skills needed to provide administrative and clerical support in an office environment. They typically assist with tasks such as filing, data entry, scheduling appointments, managing correspondence, and supporting staff with various projects. During their training period, they gain hands-on experience with office software, organizational procedures, and communication protocols. The trainee role prepares individuals for more advanced administrative positions within an organization.

What does an administrative assistant trainee do?

As an Administrative Assistant Trainee, you can expect to handle a variety of foundational tasks such as scheduling meetings, answering phones, managing digital files, and preparing basic documents. You'll likely support multiple team members and departments, giving you exposure to different functions within the organization. This role provides hands-on experience with office software, customer service, and internal communication tools, all while working under the guidance of experienced administrative professionals. It’s an excellent opportunity to develop essential office skills and learn the workflow of a professional environment.
What are popular job titles related to Administrative Assistant Trainee jobs in Virginia? For Administrative Assistant Trainee jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant Trainee jobs in Virginia look for? The top searched job categories for Administrative Assistant Trainee jobs in Virginia are:
What cities in Virginia are hiring for Administrative Assistant Trainee jobs? Cities in Virginia with the most Administrative Assistant Trainee job openings:
Administrative Assistant Trainee jobs near you
Infographic showing various Administrative Assistant Trainee job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant- Dermatology

University of Virginia

Charlottesville, VA • On-site

$55K - $65K/yr

Full-time

Re-posted 9 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

208th of 617 rated colleges and universities

Job description

UVA Dermatology provides an environment where expertise and passions thrive, utilizing our extraordinary team of dermatology physicians, trainees, nurses and staff to advance patient care within UVA Health. With excellence in physician leadership, research, education and innovations, we strive to improve perioperative outcomes, establish unparalleled practices in patient care, and advance the field of dermatology globally.
The Administrative Support Staff provides comprehensive administrative and financial support to faculty members. This position serves as a key resource for coordinating day-to-day administrative operations, processing financial transactions and reimbursements, and ensuring compliance with institutional policies and procedures. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced academic environment.
Responsibilities include:
Faculty Administrative Support
  • Provide comprehensive administrative support to the Department Chair and faculty, including managing complex and high-priority calendars, coordinating meetings with internal and external stakeholders, and arranging domestic and international travel logistics.
  • Develop communications, briefing materials, reports, and presentations on behalf of departmental leadership.
  • Compose, edit, proofread, and format confidential correspondence, reports, manuscripts, presentations, letters of support, memoranda, and other professional documents.
  • Track and monitor the progress of projects, action items, and strategic initiatives, ensuring timely follow-up and effective communication with stakeholders.
  • Organize and coordinate department-wide meetings, committee meetings, and events, including preparing agendas, distributing materials, and recording and distributing meeting minutes.
  • Coordinate special projects related to research initiatives, academic programs, and operational or data-driven reports.
  • Assist the Department Administrator with visa applications and related documentation for international postdoctoral fellows and scientists.
  • Coordinate conference registrations, travel arrangements, and event logistics for faculty and staff.
  • Support course-related administrative tasks, including coordinating and distributing course materials.
  • Maintain organized electronic and physical filing systems to ensure efficient record management and accessibility.

General Office & Operational Support
  • Respond to inquiries from faculty, staff, and external partners in a professional and timely manner.
  • Manage office supplies and coordinate with vendors to ensure smooth operations.
  • Recommend and implement office systems, tools, and procedures to improve efficiency and meet evolving departmental needs.
  • Handle highly confidential and sensitive information with discretion and brief leadership on requests, concerns, or emerging issues.
  • Ensure compliance with institutional policies, procedures, and confidentiality standards.

Minimum Requirements
Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required.
Experience: 3+ years of relevant experience required.
Preferred Qualifications
  • Exceptional organizational, communication, and interpersonal skills
  • Proficiency in Microsoft Office Suite, including Excel, PowerPoint, EPIC and comfort with learning new systems.
  • Ability to manage multiple priorities with attention to detail and discretion.
  • Strong attention to detail and ability to manage multiple priorities.
  • Excellent written and verbal communication skills

Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Salary Range: $55,000 - $65,000, salary will be commensurate with education and experience.
Exemption Status: This is a non-exempt-level, benefited position. Learn more about UVA benefits .
Funding Details: This is a restricted position, which is dependent on funding and is contingent upon funding availability.
Work Arrangement : This position is based in Charlottesville, VA, and must be performed fully on-site. It is an o ffice-based environment with regular interaction with faculty and staff. There are occasional extended hours during peak academic periods.
About UVA and the Community: To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .
Application Timeline: This position will remain open until filled.
Background Check : Background checks and health screeningswill be conducted on all new hires prior to employment.
Visa Sponsorship: This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply: Please apply online , by searching for requisition number R0082717. Complete an application with the following documents:
  • Resume
  • Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website .
Reference Check Process: Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Recruiter Contact: For questions about the application process, please contact Karon Harrington at fak3ph@virginia.edu.
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .

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About University of Virginia

Sourced by ZipRecruiter

The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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