ZipRecruiter

Log In

1

Administrative Assistant Trainee Jobs in Oregon (NOW HIRING)

Roswell Park Comprehensive Cancer Center

$56.07/hr

... Assistant certificate program and the equivalent of one (1) year of full‑time administrative ... traineeship at Roswell Park Comprehensive Cancer Center. Preferred Qualifications: Bachelor ...

New

next page

Showing results 1-20

All JobsAdministrative JobsAdministrative Assistant Trainee JobsAdministrative Assistant Trainee Jobs in Oregon

Administrative Assistant Trainee information

See Oregon salary details

$12

$22

$33

How much do administrative assistant trainee jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for administrative assistant trainee in Oregon is $22.25, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $24.66 per hour, depending on experience, location, and employer.

What is an administrative assistant trainee?

Administrative Assistant Trainees are entry-level professionals who are learning the skills needed to provide administrative and clerical support in an office environment. They typically assist with tasks such as filing, data entry, scheduling appointments, managing correspondence, and supporting staff with various projects. During their training period, they gain hands-on experience with office software, organizational procedures, and communication protocols. The trainee role prepares individuals for more advanced administrative positions within an organization.

What does an administrative assistant trainee do?

As an Administrative Assistant Trainee, you can expect to handle a variety of foundational tasks such as scheduling meetings, answering phones, managing digital files, and preparing basic documents. You'll likely support multiple team members and departments, giving you exposure to different functions within the organization. This role provides hands-on experience with office software, customer service, and internal communication tools, all while working under the guidance of experienced administrative professionals. It’s an excellent opportunity to develop essential office skills and learn the workflow of a professional environment.

What skills and qualifications are needed to thrive as an administrative assistant trainee?

To thrive as an Administrative Assistant Trainee, you need strong organizational skills, attention to detail, and basic proficiency in office software, typically supported by a high school diploma or equivalent. Familiarity with Microsoft Office Suite, email platforms, and basic office equipment is usually required. Excellent communication, time management, and a willingness to learn are important soft skills for this role. These skills and qualities are essential for efficiently supporting office operations and contributing to a productive work environment.

What is the difference between Administrative Assistant Trainee vs Administrative Assistant?

AspectAdministrative Assistant TraineeAdministrative Assistant
CredentialsHigh school diploma or equivalent; on-the-job trainingHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentTraining period, supervised, entry-levelFull-time, regular office setting, more independent
Employer UsageUsed for entry-level training positionsEstablished role with defined responsibilities
Search/Comparison IntentUnderstanding training vs full roleJob responsibilities and career progression

The main difference between an Administrative Assistant Trainee and an Administrative Assistant is that the trainee is in a learning phase, often supervised and gaining skills, while the Administrative Assistant is a fully qualified role with established responsibilities. The trainee position prepares individuals for the full administrative assistant role, which involves more independence and experience.

How to be an administrative assistant trainee with no experience?

To become an administrative assistant trainee with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Entry-level positions often require a high school diploma or equivalent, and gaining relevant skills through online courses or volunteering can improve your chances of being hired as a trainee.

How to become an administrative assistant trainee with no experience?

To become an administrative assistant trainee with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office. Entry-level positions often require a high school diploma or equivalent, and gaining relevant skills through online courses or volunteering can improve your chances of securing a trainee role.

What are popular job titles related to Administrative Assistant Trainee jobs in Oregon?

For Administrative Assistant Trainee jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Administrative Assistant Trainee jobs in Oregon look for?

The top searched job categories for Administrative Assistant Trainee jobs in Oregon are:

What cities in Oregon are hiring for Administrative Assistant Trainee jobs?

Cities in Oregon with the most Administrative Assistant Trainee job openings:

Administrative Assistant Trainee jobs near you
Infographic showing various Administrative Assistant Trainee job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,276 per year, or $22.2 per hour.

Administrative Coordinator

Oregon Health & Science University

Portland, OR • On-site

$30.34 - $41.02/hr

Full-time

Medical, Life, Retirement, PTO

Re-posted 6 days ago

Oregon Health & Science University rating

8.1

Company rating: 8.1 out of 10

Based on 95 frontline employees who took The Breakroom Quiz

170th of 628 rated colleges and universities

Job description

Department Overview
The Department of Biomedical Engineering at OHSU is seeking an outstanding Administrative Coordinator. This position provides exceptional customer service in a fast-paced, highly productive, and diversified research and academic environment to faculty, staff, students, postdoctoral scholars, and visitors.
Responsibilities include purchasing and procurement card reconciliation, travel planning and reimbursement, seminar and event coordination, executive support for department leadership, departmental communications, and general administrative operations. The Administrative Coordinator serves as a key point of contact for departmental activities and is responsible for coordinating a wide variety of administrative functions that support departmental operations, faculty success, and strategic initiatives.
Function/Duties of Position
Purchasing, Procurement, and Financial Transactions
  • Become familiar with OHSU purchasing and procurement card policies and maintain current knowledge as policies evolve.
  • Manage procurement card acquisition, tracking, and reconciliation.
  • Reconcile procurement card transactions for faculty, staff, and trainees.
  • Independently manage full-cycle ordering of research supplies, office supplies, equipment, and services.
  • Serve as a resource regarding purchasing policies and procedures.
  • Request purchase orders and process complex procurement requests.
  • Resolve purchasing issues related to invoicing, receiving, and returns.
  • Process work orders, professional service agreements, standing orders, and other procurement activities.
  • Coordinate collection and submission of receipts and supporting documentation related to departmental purchases and travel expenses.
  • Monitor administrative transactions and identify issues requiring escalation or follow-up.

Travel Coordination and Executive Support
  • Become familiar with OHSU travel policies and maintain current knowledge as policies evolve.
  • Coordinate complex travel arrangements, itineraries, agendas, and supporting documentation for faculty, departmental leadership, and invited speakers.
  • Process travel reimbursements, direct billing requests, group travel arrangements, and related procurement card reconciliations.
  • Manage complex calendars and scheduling for departmental leadership and faculty committees.
  • Coordinate annual faculty review process.
  • Coordinate annual promotion and tenure process.
  • Coordinate meetings involving internal and external stakeholders.
  • Assist with department reviews and other faculty affairs processes.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Draft and prepare correspondence, meeting materials, agendas, and other administrative documents.

Seminar, Event, and Communications Coordination
  • Coordinate, plan, and oversee departmental seminar series and visiting speaker programs.
  • Serve as primary liaison between the department and visiting speakers.
  • Coordinate travel, accommodations, honoraria, catering, audiovisual support, scheduling, and communications.
  • Plan and support department events, retreats, symposia, workshops, faculty recruitment visits, and social events.
  • Assist with development and distribution of departmental communications, announcements, newsletters, and promotional materials.
  • Coordinate website updates and assist with management of departmental web and social media content.
  • Prepare meeting materials, agendas, and minutes as assigned.
  • Support special projects and strategic initiatives as assigned by departmental leadership.

Department Operations and Administrative Support
  • Serve as a point of contact for departmental administrative operations.
  • Provide front desk and customer service support.
  • Manage conference room scheduling and departmental calendars.
  • Coordinate facilities requests, repairs, maintenance issues, and surplus activities.
  • Process access requests, key requests, telecommunications requests, and computer access requests.
  • Distribute mail and packages and coordinate shipping activities.
  • Order and maintain office supplies.
  • Coordinate faculty meetings, including scheduling, agenda preparation, note-taking, and follow-up communication.
  • Support departmental safety activities and coordinate administrative aspects of laboratory and office compliance requirements.
  • Maintain departmental records, process documentation, desk manuals, and job aids.
  • Provide administrative support for new faculty onboarding and departmental operational initiatives.
  • Perform other duties as assigned.

Required Qualifications
  • Four years of general office or secretarial experience; OR
  • An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
  • A Bachelor's degree and two years of general office or secretarial experience; OR
  • An equivalent combination of training and experience.
  • Intermediate to advanced computer skills. Ability to learn new systems with training.
  • Team oriented, detail oriented, ability to problem solve.
  • Excellent oral and written communication skills.
  • Ability to exercise good judgment and initiative, ability to prioritize and organize workload. Capable in managing competing priorities.
  • Self-directed on responsibilities associated with the position.

Preferred Qualifications
  • Background in seminar coordination, travel planning, and purchasing.
  • Background in education and faculty affairs.
  • Experience using Oracle for purchasing.

Additional Details
Monday - Friday, 40 hours per week. May select own schedule provided core in-person attendance hours of 9am-5pm are covered. In-person attendance required. Exposure to basic science laboratories.
Benefits
  • Healthcare for full-time employees covered 100% and 88% for dependents.
  • $50K of term life insurance provided at no cost to the employee.
  • Two separate above market pension plans to choose from.
  • Vacation - up to 200 hours per year dependent on length of service.
  • Sick Leave - up to 96 hours per year.
  • 9 paid holidays per year.
  • Substantial Tri-Met and C-Tran discounts.
  • Employee Assistance Program.
  • Childcare service discounts.
  • Tuition reimbursement.
  • Employee discounts to local and national businesses.

Why apply to OHSU?
We are Oregon's only public academic health center.
In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.
All are welcome.
OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.
To request reasonable accommodation, contact askhr@ohsu.edu

What Oregon Health & Science University employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Oregon Health & Science University logo

About Oregon Health & Science University

Sourced by ZipRecruiter

Oregon Health & Science University (OHSU) is a distinguished institution under the industry of higher education and healthcare, specifically in the field of medical science. Based in Portland, Oregon, US, it maintains a reputation for promoting research, teaching, patient care, and outreach. Established in 1887, OHSU has continually sought to redefine the parameters of healthcare delivery and biomedical discovery through its expansive catalog of programs and initiatives. A galvanizing mission drives OHSU: to improve the health and quality of life for all Oregonians through excellence, innovation, and leadership in health care, education, and research.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Portland, OR, US

Year founded

1887

View All Oregon Health & Science University Jobs

Apply