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Administrative Assistant Supervisor Jobs (NOW HIRING)

Uw

Administrative Assistant 3

Seattle, WA · On-site

$4.0K - $4.9K/mo

The Administrative Assistant 3 reports to the Administrative Assistant Supervisor. Key Responsibilities Course Scheduling and Curricular Support (30%) * Assist with the analysis of quarterly reports ...

The Pennsylvania State University

$17.75 - $23.75/hr

POSITION SPECIFICS The Administrative Assistant - Supervisor provides comprehensive administrative and programmatic support to the Undergraduate Education (UGE) unit within the Smeal College of ...

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How much do administrative assistant supervisor jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for administrative assistant supervisor in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What does an administrative assistant supervisor do?

An Administrative Assistant Supervisor oversees a team of administrative assistants, ensuring that office operations run smoothly and efficiently. They are responsible for delegating tasks, training staff, monitoring performance, and implementing office policies and procedures. Additionally, they often serve as a liaison between administrative staff and upper management, handle scheduling, and address any workflow issues. Their role is essential in maintaining organizational productivity and supporting various departments within the company.

What are the key skills and qualifications needed to thrive as an administrative assistant supervisor, and why are they important?

To thrive as an Administrative Assistant Supervisor, you need strong organizational, leadership, and multitasking abilities, often supported by experience in office administration and a relevant associate’s or bachelor’s degree. Familiarity with office productivity software such as Microsoft Office Suite, scheduling systems, and sometimes HR or payroll tools is typically required. Excellent communication, problem-solving, and team management skills set top performers apart in this role. These skills are crucial to ensure efficient office operations, effective team coordination, and the smooth handling of administrative functions.

What are some common challenges faced by administrative assistant supervisors when managing a diverse team, and how can they be addressed?

Administrative Assistant Supervisors often oversee teams with varying experience levels and personalities, which can lead to challenges in communication, delegation, and maintaining consistent performance standards. To address these challenges, effective supervisors provide clear guidelines, foster open communication, and offer regular feedback and training opportunities. Building strong relationships within the team and encouraging collaboration can also help resolve conflicts and promote a positive work environment. Additionally, adopting project management tools and setting measurable goals ensures that tasks are completed efficiently and team members remain motivated.

What is the difference between Administrative Assistant Supervisor vs Administrative Coordinator?

AspectAdministrative Assistant SupervisorAdministrative Coordinator
Required CredentialsHigh school diploma; some roles prefer associate's degree or relevant experienceHigh school diploma; often some college coursework or certification
Work EnvironmentOffice settings, supervising administrative staffOffice settings, coordinating administrative tasks
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsUsed across various industries for task coordination
Comparison Search IntentYesYes

The Administrative Assistant Supervisor oversees administrative staff and manages office operations, requiring leadership skills. The Administrative Coordinator focuses on organizing and coordinating administrative tasks without supervisory duties. Both roles are vital in office environments, but the supervisor has added responsibilities related to team management.

What cities are hiring for Administrative Assistant Supervisor jobs?

Cities with the most Administrative Assistant Supervisor job openings:

What states have the most Administrative Assistant Supervisor jobs?

States with the most job openings for Administrative Assistant Supervisor jobs include:

What are popular job titles related to Administrative Assistant Supervisor jobs?

For Administrative Assistant Supervisor jobs, the most frequently searched job titles are:

Administrative Assistant Supervisor jobs near you
Infographic showing various Administrative Assistant Supervisor job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant Supervisor - Southport

Walnut Grove, CA • On-site

YMCA of Superior California
Non-Profits • 51 - 200 employees
Learn more about YMCA of Superior Californiaexternal

$22 - $24/hr

Part-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

Overview
The Youth Development Administrative Assistant provides administrative and clerical support to ensure the
smooth daily operation of a child care center. This role assists with family communication, recordkeeping,
and general office management while maintaining a welcoming and professional environment for children,
families, and staff.
Schedule: Monday-Friday, 12:00 PM - 6:00 PM. Availability during these required hours is necessary for the position.
This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.
Responsibilities
  • Assist in overall site operations, including opening and closing duties and emergency procedures in
    accordance with site and YMCA standards.
  • Audit and maintain confidential child and family files to ensure compliance with district contracts,
    privacy regulations and YMCA standards, including the maintenance of attendance records in
    paper and electronic filing systems
  • Manages with child registration confirmation, daily sign-in/sign-out procedures.
  • Ensures professional and friendly communication with participants, families, school and YMCA
    staff, including prompt responses to phone or email inquiries.
  • Coordinate communication with parents regarding events, policies and program updates, including
    delivering behavior/incident reports.
  • Order and maintain inventory of office and classroom supplies.
  • Assist the site supervisor with administrative processes and make recommendations to improve
    record keeping and best practices.
  • Manage program reporting through district and YMCA systems.
  • Perform general office duties such as filing, copying, scanning, and data entry.

Qualifications
  • High school diploma or equivalent required; associate degree in business administration, early
    childhood education, or a related field preferred.
  • Previous administrative or office experience; experience in a child care or educational setting is
    preferred.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and child care management software is an
    asset.
  • Strong organizational, communication, and customer service skills.
  • Ability to multitask and work independently in a fast-paced environment.
  • High attention to detail and ability to maintain confidentiality.

Benefits
  • Competitive compensation
  • Comprehensive health benefits - Medical, Dental, Vision for full-time employees - 60% YMCA covered medical benefits for full-time employees and their families
  • Retirement benefits - 10% employer contribution after completion of eligibility requirements
  • Employee Assistance Program for all employees that is available to help employees overcome emotional, family, or other personal problems; offers guidance on financial and legal issues; improves health and wellness, and much more
  • CPR/First Aid Certification provided by YMCA
  • Use of YMCA of Superior California Fitness facilities, camps, and rental facilities
  • Paid time off benefits for part-time and full-time employees upon completion of eligibility requirements
  • Training and staff development for all employees

Posted Salary Range
USD $22.00 - USD $24.00 /Hr.

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