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Administrative Assistant Secretary Jobs (NOW HIRING)

Scribe Cpas

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Administrative Assistant / Secretary - CPA Firm

Columbus, OH · On-site

$16 - $24/hr

Administrative Assistant / Secretary - CPA Firm Scribe CPAs is seeking a dependable, highly organized Administrative Assistant/Secretary to support the daily operations of our CPA firm. This is ...

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Scribe Cpas

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Administrative Assistant / Secretary - CPA Firm

Columbus, OH · On-site

$16 - $24/hr

Administrative Assistant / Secretary - CPA Firm Scribe CPAs is seeking a dependable, highly organized Administrative Assistant/Secretary to support the daily operations of our CPA firm. This is ...

New

Revolution Learning

Administrative Assistant

New York, NY · On-site +1

$19.75 - $26.50/hr

Organize internal resources - Build out and maintain processes to keep files organized and easily accessible Requirements: * 1-2 years experience as an administrative assistant, secretary or ...

New

WellBorn Management HQ

Office Secretary

Atlanta, GA · On-site

Administrative Assistant (secretary) DUTIES: Type correspondence, distribute mail, record and deposit incoming checks; make travel arrangements, handle all outgoing mail, analyze guest comments and ...

DuPage County ROE

Assistant Secretary

Wheaton, IL

$17/hr

Secretarial Support: Work closely alongside the Building Secretary to assist with general office ... Administrative Assistance: Provide direct support to school administrators by handling special ...

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Administrative Assistant Secretary information

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How much do administrative assistant secretary jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administrative assistant secretary in the United States is $20.39, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $22.36 per hour, depending on experience, location, and employer.

How does an administrative assistant secretary typically collaborate with other departments within an organization?

Administrative Assistant Secretaries often serve as a key point of contact between their department and others, ensuring smooth communication and workflow. They may coordinate meetings, relay information, and manage documents to support interdepartmental projects. This role requires strong interpersonal skills, as you'll frequently interact with staff from various departments to arrange schedules, gather information, and resolve logistical challenges. Effective collaboration not only streamlines office operations but also helps build positive working relationships across the organization.

What is the difference between Administrative Assistant Secretary vs Office Clerk?

AspectAdministrative Assistant SecretaryOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative or secretarial certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, supporting executives or departmentsGeneral office, reception, or administrative support roles
Employer & IndustryBusinesses, government agencies, healthcare, educationVarious industries, including retail, healthcare, and government
Common TasksScheduling, correspondence, document preparation, secretarial dutiesData entry, filing, basic clerical tasks, reception

The Administrative Assistant Secretary and Office Clerk roles both support office functions but differ mainly in scope. The Administrative Assistant Secretary typically handles more complex administrative tasks and secretarial duties, often supporting executives, while the Office Clerk performs more routine clerical and data entry tasks. Both roles are essential in maintaining smooth office operations, with the Assistant Secretary generally requiring more specialized skills and responsibilities.

What are the key skills and qualifications needed to thrive as an administrative assistant secretary?

To thrive as an Administrative Assistant Secretary, strong organizational skills, attention to detail, and proficiency in office administration are essential, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes database management tools is commonly required. Exceptional communication, time management, and problem-solving abilities help individuals excel in this role. These skills ensure efficient office operations, effective information flow, and reliable support to teams and executives.

What is an administrative assistant secretary?

Administrative Assistant Secretaries are professionals who provide essential administrative and clerical support to ensure the efficient operation of an office or organization. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with various office tasks. They serve as a key point of contact between staff, management, and clients, helping to maintain smooth communication and workflow. In addition, they may handle bookkeeping, prepare reports, and support project management depending on the workplace.

What cities are hiring for Administrative Assistant Secretary jobs?

Cities with the most Administrative Assistant Secretary job openings:

What states have the most Administrative Assistant Secretary jobs?

States with the most job openings for Administrative Assistant Secretary jobs include:

Administrative Assistant Secretary jobs near you
Infographic showing various Administrative Assistant Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,403 per year, or $20.4 per hour.

Administrative Assistant / Secretary - CPA Firm

Scribe Cpas

Columbus, OH • On-site

$16 - $24/hr

Part-time

Posted 3 days ago

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Job description

Administrative Assistant / Secretary – CPA Firm

Scribe CPAs is seeking a dependable, highly organized Administrative Assistant/Secretary to support the daily operations of our CPA firm.

This is primarily an organizational and communication role. The successful candidate will help manage emails, identify important tasks, maintain our workflow system and communicate with clients regarding outstanding information and project updates. Some light bookkeeping may also be included.

Primary Responsibilities

  • Review and organize incoming emails
  • Identify urgent messages, deadlines and follow-up items
  • Prepare a daily list of priority tasks for the firm owner
  • Track emails and requests that still require a response
  • Review and update the firm’s Trello workflow
  • Remove completed or outdated tasks
  • Make sure active client projects have a current status and clear next step
  • Follow up with clients for missing documents and information
  • Send professional client updates and routine communications
  • Coordinate tasks between the firm owner and other team members
  • Assist with invoicing, payment tracking and light bookkeeping
  • Organize electronic client files and maintain accurate records
  • Help ensure important deadlines and client requests do not fall through the cracks

Qualifications

  • Strong organizational skills and attention to detail
  • Excellent written and verbal communication
  • Ability to recognize urgent matters and prioritize tasks
  • Comfortable working with email and online task-management systems
  • Professional and courteous when communicating with clients
  • Dependable, proactive and comfortable working independently
  • Ability to handle confidential financial information
  • Basic knowledge of Microsoft Office or Google Workspace
  • Experience with Trello or QuickBooks is helpful but not required
  • Previous administrative or professional-office experience is preferred

Position Details

  • Part-time, in-office position
  • Approximately 20–30 hours per week
  • Weekday daytime schedule
  • Additional hours may be available during tax season
  • $16–$24 per hour, depending on experience
  • Training will be provided
  • Potential for increased responsibility and long-term growth

About Scribe CPAs

Scribe CPAs is a locally owned accounting firm serving individuals and small businesses. We offer a professional but comfortable working environment and are looking for someone who takes pride in keeping an office organized, communicating with clients and helping the entire team operate more effectively.

To Apply

Please submit your résumé and a brief introduction explaining why this position interests you. Applicants should also describe any previous experience managing email, coordinating office tasks, communicating with clients or maintaining an organized workflow.

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About Scribe CPAs

Sourced by ZipRecruiter

Our mission is to provide clients with superior personalized accounting and consulting services by implementing practical solutions for our clients’ diverse needs. We strive to optimize client profitability through detailed monthly reporting and evaluation of key performance analytics. We’re not just like most accountants doing accounting and bookkeeping. We look at the business as a whole to make sure we’ve kicked every tire, and turned over every rock. If you’re not as financially successful as you want to be, we’ll help you get there. From entity structure, tax planning, to accounting, budgeting, and profit analysis, we’ll help you extract the maximum amount of value out of your business.

Industry

Accounting services

Company size

1 - 10 Employees

Headquarters location

Lewis Center, OH, US

Year founded

2018

Social media

Twitter

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