ZipRecruiter

Log In

1

Administrative Assistant Purchasing Agent Jobs (NOW HIRING)

ARC3 GASES Inc

Purchasing Agent

Richmond, VA · On-site

$68K - $72K/yr

The Purchasing Agent plays a significant role in managing Arc3's dead stock inventory and must perform various administrative duties that are associated with this position. Responsibilities and ...

ARC3 GASES Inc

Purchasing Agent

Lynchburg, VA · On-site

The Purchasing Agent plays a significant role in managing Arc3's dead stock inventory and must perform various administrative duties that are associated with this position. Responsibilities and ...

Aston Carter

Purchasing Agent

Dundalk, MD · On-site

Purchasing Agent The Purchasing Agent coordinates the procurement and receipt of bulk raw materials ... Order office supplies and perform other administrative tasks that help maintain efficient site ...

Talentporte

Purchasing Agent

Wentzville, MO

$20 - $22/hr

Purchasing Agent Position: Contract (90 day right to hire). Location: Wentzville, MO (no relocation ... Place purchase orders with critical and non-critical suppliers. * Assist in inventory analysis and ...

Talentporte

Purchasing Agent

Wentzville, MO · On-site

$20 - $22/hr

Purchasing Agent Position: Contract (90 day right to hire). Location: Wentzville, MO (no relocation ... Assist in inventory analysis and metric reporting. • Negotiate terms and oversee logistics for ...

Stewart Mechanical

Purchasing Agent

Battle Ground, WA · On-site

$30 - $45/hr

Purchasing Agent - Plumbing & HVAC SUMMARY The Purchasing Agent is responsible for daily purchasing ... * Assist Estimating with fixture and equipment take-offs * Provide field technical support as ...

Indicon Corporation

Purchasing Agent Full Time Sterling Heights, MI, US 5 days ago Requisition ID: 1230 Entry-Level ... Monitor open purchase orders and proactively address delivery issues or delays. * Assist with ...

Sunrise Senior Living

Purchasing Agent

Mclean, VA · On-site

The Purchasing Agent supports Sunrise communities by managing tactical purchasing functions ... Employee Assistant Program / Discount Program * Paid time off (PTO), sick time, and holiday pay ...

Cooper Carry, Inc

Purchasing Agent

Atlanta, GA · On-site

The Purchasing Agent will work closely with the Purchasing manager and the studio leadership to assist with all aspects of purchasing through the Purchasing studio. This position will report to the ...

Integrity Companies LLC

Purchasing Agent

Roanoke, TX · On-site

Purchasing Agent Integrity Companies LLC Roanoke, Texas, United States About this position Job ... Solicit and evaluate bids from qualified trade partners. * Assist with identifying, vetting, and ...

Southern Impression Homes

Purchasing Agent

Addison, TX · On-site

Description The company is currently seeking a Purchasing Agent to develop and maintain effective ... Conduct field visits to verify material ordered is not being wasted * Assist Purchasing Manager ...

EMPIRE OFFICE INC

Purchasing Agent

Albany, NY · Remote

$20 - $25/hr

Purchasing Agent - Residential and Hospitality Division | Remote About Empire and Co. Empire and Co ... Collaborate with Project Managers to align purchasing activities with project timelines * Assist in ...

previous page

Showing results 41-60

All JobsBusiness JobsProcurement JobsPurchasing Specialist JobsAdministrative Assistant Purchasing Agent Jobs

Administrative Assistant Purchasing Agent information

What is an administrative assistant purchasing agent?

Administrative Assistant Purchasing Agents are professionals who support purchasing departments by handling administrative tasks and assisting with the procurement of goods and services for their organization. They are responsible for preparing purchase orders, maintaining records, communicating with suppliers, and ensuring that purchasing processes run smoothly. Their role often bridges the gap between administrative support and procurement, making them key contributors to efficient and cost-effective purchasing operations.

What are the key skills and qualifications needed to thrive as an administrative assistant purchasing agent?

To thrive as an Administrative Assistant Purchasing Agent, you need strong organizational, negotiation, and procurement skills, usually supported by a high school diploma or associate degree in business or a related field. Familiarity with procurement software, inventory management systems, and Microsoft Office is typically required, and certifications like Certified Purchasing Professional (CPP) can be beneficial. Attention to detail, effective communication, and multitasking abilities help you manage orders, vendor relationships, and internal coordination efficiently. These skills ensure accurate purchasing processes, cost savings, and smooth operations within the organization.

What are some common challenges faced by administrative assistant purchasing agents, and how can they be addressed?

Administrative Assistant Purchasing Agents often encounter challenges such as managing multiple purchase orders simultaneously, ensuring timely communication between suppliers and internal teams, and handling unexpected supply chain disruptions. To address these, strong organizational skills, proactive follow-up, and maintaining accurate records are essential. Building good relationships with vendors and staying adaptable to changing priorities can also help streamline purchasing processes and resolve issues efficiently.

What is the difference between Administrative Assistant Purchasing Agent vs Purchasing Coordinator?

AspectAdministrative Assistant Purchasing AgentPurchasing Coordinator
CredentialsHigh school diploma; some roles may require certification in office administrationHigh school diploma; some roles may prefer certifications in procurement or supply chain
Work EnvironmentOffice setting, supporting purchasing and administrative tasksOffice environment, focusing on procurement processes and supplier coordination
Employer & Industry UsageCommon in various industries, supporting purchasing departmentsPrimarily in manufacturing, retail, and logistics sectors
Search & Comparison IntentUnderstanding administrative support roles in purchasingComparing procurement coordination roles

The Administrative Assistant Purchasing Agent primarily provides administrative support within purchasing departments, handling clerical tasks and assisting procurement staff. The Purchasing Coordinator focuses more on managing procurement processes, coordinating with suppliers, and ensuring timely order fulfillment. While both roles support purchasing functions, the Administrative Assistant Purchasing Agent emphasizes administrative duties, whereas the Purchasing Coordinator is more involved in procurement operations.

What cities are hiring for Administrative Assistant Purchasing Agent jobs?

Cities with the most Administrative Assistant Purchasing Agent job openings:

What states have the most Administrative Assistant Purchasing Agent jobs?

States with the most job openings for Administrative Assistant Purchasing Agent jobs include:

What are popular job titles related to Administrative Assistant Purchasing Agent jobs?

For Administrative Assistant Purchasing Agent jobs, the most frequently searched job titles are:

Infographic showing various Administrative Assistant Purchasing Agent job openings in the United States as of June 2026, with employment types broken down into 6% As Needed, 75% Full Time, 6% Part Time, and 13% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution.

Purchasing Agent

Richmond, VA • On-site

ARC3 GASES Inc
Commercial Equipment Rental and Leasing • 501 - 1,000 employees
Learn more about ARC3 GASES Incexternal

$68K - $72K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Key responsibilities

  • Review, adjust, and place orders from vendors using the automated purchasing process.

  • Follow-up on back-ordered items and work to expedite shipments.

  • Communicate with branch personnel and vendors to ensure timely receipt of inventory and resolve issues.

Arc3 Gases rating

7.2

Company rating: 7.2 out of 10

Based on 13 frontline employees who took The Breakroom Quiz

Job description

 

Job Overview

The position of Purchasing Agent is an important one at Arc3 Gases because of the role it plays in procuring and managing one of Arc3 Gases’ most important assets -- inventory. 


The primary function of this position is to ensure that the purchasing department works with branch personnel to replenish inventory stock items in a way that efficiently and effectively meets the needs of our sales force and customers. The Purchasing Agent works with vendors to acquire inventory stock items in the most profitable and effective manner possible and also processes and monitors special and emergency orders. 


The Purchasing Agent must follow-up on all inventory orders and request prompt responses from our vendors. The Purchasing Agent plays a significant role in managing Arc3’s dead stock inventory and must perform various administrative duties that are associated with this position.


Responsibilities and Duties
  • Review, adjust, and place orders from vendors using the automated purchasing process.
  • Follow-up on back-ordered items and work to expedite shipments.
  • Receive and process emergency orders into the computer system when submitted.
  • Maintain system inventory files (i.e., price changes, new stock #’s, new vendors, etc.)
  • Work closely with the central warehouse manager and other personnel to ensure our branches receive “excellent service and quality products in a timely manner.”
  • Negotiate pricing with assigned vendors as directed by the Purchasing Manager.
  • Work to minimize Arc3’s “dead stock” inventory (through transfers, deals with vendors, etc.).
  • Maintain vendor catalogs with the correct pricing.
  • Participate in inventory counts as directed by the Purchasing Manager.
  • Communicate with and respond to branch questions, problems, and concerns (via phone, fax, e-mail, etc.).
  • Work closely with the sales force to ensure that the customer receives “excellent” service and quality products in a timely fashion.
  • Process adjustments to inventory as needed (i.e., returned products, inventory adjustments, incorrect pricing from vendors, etc.).
  • Always be and look professional.
  • Maintain all required paperwork.
  • Comply with safety regulations and requirements.
  • Attend training as required, and generally support fellow members of the Purchasing Department team and perform other related duties as required.
  • Work closely with Accounts Payable to answer questions regarding pricing and part number discrepancies.
Qualifications
  • 4-year or 2-year college degree is preferred. High School Diploma or Equivalent is required.
  • Two years of experience in warehouse and/or purchasing is preferred.
  • Sales-related experience is preferred.
  • Knowledge of TIMS system is preferred.
  • Proficiency in Microsoft Excel is required.
  • Computer skills are required.
  • Ability to communicate effectively is required. 
  • Ability to lift and move boxes, files, and office equipment is required. 
  • Ability to multi-task in a fast-paced environment.

Benefits

  • Annual Profit-Sharing Bonus Plan
  • 401(k) Retirement Plan with Company Match
  • Health, Dental, and Vision Insurance
  • Health Care and Dependent Care Flexible Spending Accounts    
  • Health Savings Accounts with Annual Company Contribution
  • Company Paid Short-Term and Long-Term Disability Insurance 
  • Company Paid Life and Accidental Death and Dismemberment Insurance
  • Voluntary Life, Critical Illness, and Accident Insurance
  • New Employee Referral Bonus Program
  • Tuition Reimbursement
  • Paid Time Off
  • Paid Holidays
  • Employee Assistance Program
  • Wellness Program with Health Insurance Premium Discounts
  • Company Paid Uniforms
  • Personal Protective Equipment Reimbursements

Equal Opportunity Employer. Disabled/Protected Veterans.

What Arc3 Gases employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom