Administrative Assistant Intern Jobs in Springfield, VA

Acuity Politics: Administrative Assistant

Acuity Politics was founded by Josie Olsen, John Roberson, and Shayne Thoman after the 2024 election. Our mission is to provide our clients peace of mind by guiding them through the intricate world of campaign compliance with precision, clarity, and purpose.

Acuity is a national political compliance firm that combines industry expertise and leading technical solutions to provide unparalleled client support. With a deep understanding of campaign finance laws and an unwavering commitment to excellence, we offer tailored solutions that navigate the ever-evolving regulatory landscape with ease.

Position: Administrative Assistant

Department: Executive

Location: In-person, Washington, DC; Acuity Politics office

Reports to: Partner

Classification: Full-time, exempt employee

Term: Permanent

A successful Acuity Politics employee will:

• Have a growth mindset: All employees are expected to understand that political compliance and campaign finance is an ever changing industry, where it takes a dedication to learning in order to be successful. All employees are expected to stay curious and be dedicated to continuous learning.
• Be a proactive and considerate communicator: Organizations thrive when all team members communicate thoroughly and thoughtfully. Acuity Politics is committed to ensuring that all employees understand their role in contributing to a highly communicative work environment.
• Understand the value of great compliance: At its core, compliance is about filing reports. Getting there includes comprehensive data management and an acute understanding of campaign finance laws. As compliance experts, we understand the entire life cycle of a campaign and the elasticity of committee operations as it scales up leading up to an election.
• Be a collaborative and thoughtful team player: From Partner to Intern, we are united in our approach. Everyone's voice is valued. We share the same systems and work together. Anyone can seek advice or assistance from others, fostering a culture of collaboration and creativity to support our clients and each other.

Administrative Assistant Overview:

The Administrative Assistant will report to the Partners, and will work closely with all other members of the Acuity team. The Administrative Assistant will provide in person support to client services team members to ensure that tasks are appropriately saved in Acuity's task management system, notes are updated, and client queries are responded to in a timely manner. The Administrative Assistant must be organized, detail-oriented, have strong problem-solving abilities, and have an eye for catching errors and creating efficiencies. They will balance both recurring tasks and attend to unscheduled needs, learning and growing along the way.

Administrative Assistant Responsibilities:

• Process, scan, and organize incoming mail for both clients and Acuity business.
• Coordinate outgoing mail and filings including but not limited to postage and tracking labels
• Support the organization by regularly reviewing client documents to translate notes into actionable tasks for client-facing staff.
• Manage Acuity's Washington, D.C. office, including food and supply orders, maintenance requests, and ordering furnishings as needed.
• Assist partners in maintaining a secure, organized, digital document-storage system.
• Support the Partners and broader Acuity team by scheduling and rescheduling meetings.
• Complete data entry in Acuity's expense tracking system, Ramp, for client expenses and employee collaborative meetings.
• Assist the partners in planning special projects, such as partner and staff retreats.
• Perform other administrative support duties, as assigned.

Administrative Assistant Qualifications:

• Bachelor's degree is preferred but not required. The ideal candidate has 2 or more years of work experience and is proficient in navigating Google Suite.
• Tech-Savvy. The ideal candidate has experience with Excel, Google Drive, and other digital tools. Experience with Ramp or similar online expense management platform is a plus.
• Keen attention to detail. The ideal candidate thrives in environments where precision matters. Comfortable working with large data sets.
• Proactive and creative problem solving. The ideal candidate enjoys troubleshooting issues and finding solutions to ensure compliance and accuracy. Ideally this person has tenacity and grit, as the correct answer is not always the most obvious.
• Organized and efficient: The ideal candidate is a self-starter, capable of managing multiple tasks and staying on top of deadlines in a fast-paced environment. Experience with task-management software is a plus.
• Interest in progressive politics. The ideal candidate has a passion for political campaigns. Prior understanding of campaign finance laws is a plus.

Administrative Assistant Compensation:

• Salary: $60,000 annually
• 100% employer sponsored healthcare, including platinum or gold health, dental and vision options. Supplementary plans include life and disability insurance.
• Additional benefits include a monthly cell phone stipend, transportation benefit, and regular opportunities for professional development and on-going learning.
• Opportunity for annual performance-based bonuses.
• Clear growth and development opportunities within the organization.
• Paid time off policies, such as vacation (3 weeks), sick (2 weeks), bereavement and voting leave, all with religious accommodations. Including family and medical leave.
• Excellent work-life balance, with a highly supportive and communicative team.

We value diversity, equity and inclusion. Acuity Politics is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. We are committed to creating a welcoming and inclusive environment for all members of our community.