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Administration Office Work Jobs (NOW HIRING)

Shawnee Health

Office Manager

Carterville, IL · On-site

$19 - $20.16/hr

Shawnee Health is seeking a Office Manager for our Shawnee Health Carterville Administration Office ... Picks up administrative office post office mail daily during work week. Drops off administrative ...

Shawnee Health

Office Manager

Carterville, IL · On-site

$19 - $20.16/hr

Shawnee Health is seeking a Office Manager for our Shawnee Health Carterville Administration Office ... Picks up administrative office post office mail daily during work week. Drops off administrative ...

Clarvida - Louisiana

Office Manager

Metairie, LA · On-site

$19/hr

... Administration, Office Administration, or related field • Bachelor's Degree in Business ... Benefits may vary by state or county) Work Location On-site Employment Type Full-time How to Apply ...

Clarvida - Louisiana

Office Manager

Metairie, LA · On-site

$19/hr

... Administration, Office Administration, or related field • Bachelor's Degree in Business ... Benefits may vary by state or county) Work Location On-site Employment Type Full-time How to Apply ...

Clarvida - Pennsylvania

Office Manager

Metairie, LA · On-site

$19/hr

... Administration, Office Administration, or related field • Bachelor's Degree in Business ... Benefits may vary by state or county) Work Location On-site Employment Type Full-time How to Apply ...

Nextracker

Office Manager

Mesa, AZ · On-site

Administration / Site Operations Category: G&A Employment Type: Full-time Position Summary We are ... This role will work closely with site leadership, Operations, HR, Finance, Facilities ...

Nextpower

Office Manager

Mesa, AZ · On-site

Administration / Site Operations Category: G&A Employment Type: Full-time Position Summary We are ... This role will work closely with site leadership, Operations, HR, Finance, Facilities ...

Pivotal Systems

Office Administrator

Fremont, CA · On-site

$19.75 - $27/hr

Manage day-to-day office administration and ensure efficient office operations. * Coordinate ... Process business visas, work permits, and other immigration-related documentation for employees and ...

Nextpower

Office Manager

Arizona City, AZ · On-site

Administration / Site Operations Category: G&A Employment Type: Full-time Position Summary We are ... This role will work closely with site leadership, Operations, HR, Finance, Facilities ...

Pivotal Systems

Office Administrator

Fremont, CA · On-site

$21.25 - $29.25/hr

Manage day-to-day office administration and ensure efficient office operations. * Coordinate ... Process business visas, work permits, and other immigration-related documentation for employees and ...

Pivotal Systems

Office Administrator

Fremont, CA

$21.25 - $29.25/hr

Manage day-to-day office administration and ensure efficient office operations. * Coordinate ... Process business visas, work permits, and other immigration-related documentation for employees and ...

Pivotal Systems

Office Administrator

Fremont, CA · On-site

$19.75 - $27/hr

Manage day-to-day office administration and ensure efficient office operations. * Coordinate ... Process business visas, work permits, and other immigration-related documentation for employees and ...

Shawnee Health Services

Office Manager

Carterville, IL · On-site

Shawnee Health is seeking an Office Manager for our Shawnee Health Carterville Administration ... Drops off administrative office mail to post office daily during work week and Fridays at end of ...

Pivotal Systems

Office Administrator

Fremont, CA · On-site

$21.25 - $29.25/hr

Manage day-to-day office administration and ensure efficient office operations. * Coordinate ... Process business visas, work permits, and other immigration-related documentation for employees and ...

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Administration Office Work information

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How much do administration office work jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for administration office work in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

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Infographic showing various Administration Office Work job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $44,979 per year, or $21.6 per hour.

Office Manager

Carterville, IL • On-site

Shawnee Health
Health Care and Social Assistance • 51 - 200 employees
Learn more about Shawnee Healthexternal

$19 - $20.16/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 15 days ago

Job description

Join Southern Illinois' leading healthcare organization, with over 350 team members who believe that in taking care of each other and our patients and clients, we create new opportunities for success and bring big dreams to life.
Shawnee Health is seeking a Office Manager for our Shawnee Health Carterville Administration Office. This position reports to the Employee Service Manager.
Essential Job Functions:
  1. Duties
  • Ensures the proper and timely opening and closing of administrative office in accordance with procedures.
  • Responsible for timely processing both in-coming and out-going mail, UPS, FedEx and Airborne shipments; keeping mail distribution lists and sorting bins current.
  • Monitors postage usage to ensure adequate supply is available and processes check request for postage as needed. Responsible for postage petty cash fund in accordance with policies and procedures.
  • Completes monthly postage machine report for administrative office and downloads report for accounting.
  • Picks up administrative office post office mail daily during work week. Drops off administrative office mail to post office daily during work week and Fridays at end of work day.
  • Opens and distributes most mail to appropriate individuals throughout office and corporation site locations.
  • Monitors the corporate email account and distributes emails to appropriate individuals throughout the corporation as necessary.
  • Responsible for general office tidiness including waiting area, workroom area, kitchen, conference rooms and ensuring items are returned to their proper place. Advises maintenance and housekeeping as necessary.
  • Screens telephone calls received at the administrative office, provides information and assistance to callers, and makes referrals to professional staff as appropriate.
  • Functions as the public relations ambassador for the corporation, meeting and greeting the public and corporate staff, and providing information and assistance as needed in a caring, helpful manner. Directs visitors to the appropriate area or staff. Creates visitor badges for all sites.
  • Responsible for the management of office supplies which includes organization of office supply cabinet and also coordinating with the purchasing director for ordering and reordering of office supplies when necessary.
  • Responsible for making travel arrangements in accordance with policies and procedures for administrative staff and other corporate staff as directed including, but not limited to, making meeting, lodging, and travel reservations, calculating expense advancements, preparing travel vouchers, check requests, and providing all necessary documentation to traveler.
  • Maintains a corporate credit card and completes monthly expense reports for submission using corporate software.
  • Assists with patient satisfaction surveys by consolidating comment results and forwarding to clinic managers.
  • Performs word processing projects for administrative and corporate staff as directed including correspondence, reports, forms, and other needed documents.
  • Oversee the front office work-flow to ensure timely completion of administrative duties.
  • Assists in the development of new procedures to improve office efficiency and patient/client services.
  • Assists in planning corporate meetings and social events. Coordinates meals for monthly board meetings and other events throughout the corporation.
  • Assists and serves as back up to General Counsel for managing the Chief Executive Officer's schedule and needs.
  • Completes mail merges and mass mailings for the entire corporation as directed.
  • Provides clerical support to the administrative team as necessary.

Education & Experience Requirements:
A. Mandatory
High School Diploma or GED
Two (2) years secretarial/office manager experience
B. Preferred
Associate's Degree in secretarial field
Competency Requirements:
A. Mandatory
Must be capable of high level of discretion in handling confidential information.
Must be competent in the use of computers.
Must have excellent communication skills, both written and verbal in addition to interpersonal and organizational skills.
Must have the ability to maintain patient and employee confidentiality.
Must be capable of independent problem solving with minimal supervision.
B. Preferred
Bi-lingual
Starting pay range - $19.00-$20.16
Comprehensive Benefits Package
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Employer and Voluntary Paid Life
  • Employer Paid Long Term Disability
  • Voluntary Short-Term Disability
  • Accident Insurance
  • Critical Illness Insurance
  • Flexible Spending Account
  • Dependent Care Account
  • 401k Retirement Plan

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